City Council Meeting

CITY OF GRAND PRAIRIE City Hall 300 W. Main Street Grand Prairie, Texas Meeting Agenda City Council Meeting Tuesday, October 11, 2022 4:30 PM City Hall - Briefing Room The meeting will be held at City Hall, 300 W. Main St, Grand Prairie, Texas, and the Mayor or presiding member will be physically present. Council members may be participating remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. Grand Prairie Equine Center 2. Grand Prairie Unity Coalition: Volunteer Fair and Senior Job Fair 3. Via Update Presentation AGENDA REVIEW EXECUTIVE SESSION The City Council may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” - Zoning and Development of PD-130 and 5000 Martin Barnes Road (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” City Council also reserves the right to discuss any agenda item in closed session when authorized by the above referenced provisions. Any final action will be taken during open session. RECESS MEETING 6:30 PM Council Chambers RECONVENE MEETING Invocation led by Reverend Tina Wallace of Greater Allen Temple AME Church. Pledge of Allegiance to the US Flag and Texas Flag led by Council Member Headen. PRESENTATIONS City Council Meeting – October 11, 2022 Page 1 of 7  4. North Texas Community Cleanup Challenge Award Presentation 5. Presentation of the Carnegie Medal for acts of extraordinary heroism to Assistant Chief Anthony Hogan for his life-saving action while off-duty during a violent automobile crash on August 12, 2020 CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 6. Minutes of the August 17, 2022, Special City Council Meeting and September 20, 2022, City Council Meeting 7. Authorize the City Manager to enter into a contract between the city and the Grand Prairie Arts Council for promotion and facilitation of arts in the community from Oct. 1, 2022, through Sept. 30, 2023, not to exceed $75,000 from the 2022-2023 Hotel Motel Fund as approved in the budget 8. Contract with Crowdriff, a visual influence platform, in the amount of $12,000 per year to allow city access to photos people upload to social media featuring Grand Prairie. This contract is renewable annually; Authorize the City Manager to execute up to five renewal options with aggregate price fluctuations up to $3,000 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms (Reviewed by the Finance and Government Committee on 10/03/2022) 9. Authorize the City Manager to execute an Interlocal Agreement with the City of Fort Worth to transfer grant funded equipment, 3D Focus Laser Scanner, to the City of Fort Worth on the condition that the City of Fort Worth comply with the laws, rules, and regulations of the grant, including compliance with all state and federal grant eligibility requirements 10. Authorize the City Manager to Execute an Interlocal Agreement with the City of Irving to transfer grant funded equipment, Smith Detection Gas ID, to the City of Irving on the condition that the City of Irving comply with the laws, rules, and regulations of the grant, including compliance with all state and federal grant eligibility requirements 11. Purchase and prepayment of one fire engine from Siddons Martin of Denton, TX, using the Buy Board cooperative agreement 651-21 of a total cost of $899,428.00. Two discounts are included in this total price for chassis prepayment of $11,914.00 and full pay discount of $24,944.00 12. Purchase a wildland type 34 truck from Siddons-Martins out of Denton, TX for the price of $445,362 using the HGAC cooperative agreement (FS12-19) to include purchase and training on the truck City Council Meeting – October 11, 2022 Page 2 of 7  13. Reject all Bids for construction services for the Lynn Creek Pavilion 14. Annual Contract for Armored Car Services from Loomis Armored US, LLC (up to $88,713.75 annually). This contract will be for five years with the option to renew annually, initial five- year commitment will be $443,568.75; Authorize the City Manager to execute the renewal options with aggregate price fluctuations up to $22,178.44 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms (Reviewed by the Finance & Government Committee on 10/03/2022) 15. Annual contract for temporary employment services from Results Staffing, Inc. at an estimated annual amount of $55,000. The agreement is for an initial one year with the option to renew for three additional one-year periods totaling $220,000 if all extensions are exercised; Authorize the City Manager to execute the renewal options with aggregate price fluctuations up to $13,750 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms (Reviewed by the Finance and Government Committee on 10/03/2022) 16. Five-year contract with the Standard Insurance Company for Basic Life Insurance and Long- Term Disability Insurance with a three-year guarantee and rate cap for years four and five and Supplemental Employee, Dependent Life Insurance, and Accidental Death & Dismemberment Insurance with a five-year rate guarantee (Reviewed by the Finance and Government Committee on 10/03/2022) 17. Annual Contract for Pre-Employment Emotional Intelligence Assessments Services from Zerorisk HR, LLC ($18,130 annually). The contract will be for one-year with the option to renew for up to nine additional one-year periods totaling an estimated $181,300 if all extensions are exercised. The City Manager may authorize renewal options with aggregate price fluctuations up to $4,532.50 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms (Reviewed by the Finance and Government Committee on 10/03/2022) 18. License Agreement with CHI LTH GP, LLC for a Force Main Installation in Hunter Ferrell Right-of-Way for approximately 1,975-feet for $600 19. Annual Agreement for rebar and concrete supplies from FABco, LLC. (up to $61,788.80 annually). This agreement will be for one year with the option to renew for 4 additional one- year periods totaling $308,944.00 if all extensions were exercised (Reviewed by the Finance and Government Committee on 10/03/2022) 20. Change Order in the amount of $40,000 to add additional appraisal and court testimony services with Pyles & Whatley Corporation for City projects. Current contract limit is $40,000 per year with option to renew for up to four additional one-year periods, not to exceed $200,000. Requesting increase to $80,000 per year with option to renew for four additional one-years periods with a maximum of $400,000 cumulatively (Reviewed by the Finance and Government Committee on 10/03/2022) 21. Annual Contract for masonry mailbox repairs from Tillema & Sons (up to $50,000.00 annually). This contract will be for one year with the option to renew for four additional one- year periods totaling $250,000.00 if all extensions are exercised (Reviewed by the Finance & Government Committee on 10/03/2022) City Council Meeting – October 11, 2022 Page 3 of 7  22. Annual Contract for installation, disassemble, and monthly maintenance of Christmas decorations including a City-provided 34’ Everest Tower LED Tree and associated lights and decorations from DFW Holiday Kings (up to $142,698.00 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $713,490.00 if all extensions are exercised; Authorize the City Manager to execute the renewal options with aggregate price fluctuations up to 35,674.50 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms (Reviewed by the Finance & Government on 10/03/2022) 23. Annual Contract for chlorine & cylinders from DPC Industries, Inc. (up to $200,000.00 annually). This contract will be for one year with the option to renew for four additional one- year periods totaling $1,000,000.00 if all extensions are exercised (Reviewed by the Finance & Government Committee on 10/03/2022) 24. Purchase of 401 Wilmington Court from Pamela Carroll for the appraised value ($340,000) plus closing costs per the Creek Erosion Policy (Reviewed by the Finance and Government Committee on 10/03/2022) 25. Construction contract with Florida Traffic Control Devices to furnish all labor, materials, and equipment required to construct three overhead Changeable Message Signs (CMS) on Belt Line Road, Lone Star Parkway, and Lake Ridge Parkway in the amount of $568,067.72 (Reviewed by the Finance and Government Committee on 10/03/2022) 26. Purchase of Caterpillar Model-C15 PGAM Generator from Holt Cat Ltd., through a national inter-local agreement with Sourcewell, for use at Dorchester Levee Pump Station as auxiliary power in the total amount of $793,674.83 (Reviewed by the Finance and Government Committee on 10/03/2022) 27. Purchase of four (4) Caterpillar Generators from Holt Cat Ltd., through cooperative agreement with Sourcewell, for use at various Water sites as auxiliary power in the total amount of $198,080.16 (Reviewed by the Finance and Government Committee on 10/03/2022) 28. Resolution authorizing the City Manager to enter into a Data Use Agreement with the Arizona Board of Regents for Arizona State University (Reviewed by the Public Safety, Health, and Environment Committee on 09/12/2022) 29. Resolution authorizing the City Manager to enter into a Master Memorandum of Understanding / Interlocal Agreement (MOU/ILA) with the Department of Public Safety of the State of Texas (DPS) for access to the State’s Multimodal Biometric Identification System (MBIS) (Reviewed by the Public Safety, Health, and Environment Committee on 09/12/2022) 30. Resolution authorizing the City Manager to appoint City personnel to be Texas Emergency Management Assistance Teams (TEMAT) program members and execute Memorandums of Understanding (MOU) with said appointees, the Texas Division of Emergency Management (TDEM), Texas A&M Extension Service (TEEX), and Texas A&M Forest Service (TFS), as appropriate, for participation in TEMAT programs 31. A resolution declaring expectation to reimburse expenditures for fire equipment purchases with proceeds of future debt City Council Meeting – October 11, 2022 Page 4 of 7  32. Purchase three Type I ambulances from Frazer Ltd. using HGAC cooperative agreement at a total cost of $825,308.15 33. Resolution requesting for reimbursement from Tarrant County, Texas in the amount of $1,501,643 from the completed reconstruction for the widening of Ragland Road from State Highway 360 to the Lloyd Park entrance 34. A Resolution finding that Oncor Electric Delivery Company, LLC’s application to change rates within the City should be denied 35. Ordinance Amending Chapter 29 “Code Compliance” Article V “General Nuisances” to amend the procedures related to nuisance determinations, abatements, and appeals (Reviewed by the Public Safety, Health, and Environment Committee on 09/12/2022) 36. Ordinance appropriating $215,000 in funding in the Capital Improvement Projects Budget; authorizing the City Manager to enter into an interlocal agreement with Dallas County for aerial spraying for mosquitoes for a one-year term; and providing for the ability to reimburse the expenditure with future debt (Reviewed by the Finance and Government Committee on 10/03/2022) 37. Ordinance amending the FY2023 unobligated Street Capital Projects Fund to allocate $160,000 to the FY2023 Traffic Signal Improvement Project for unexpected failure of traffic light detection equipment and approving the purchase of equipment from Consolidated Traffic Controls for $159,570.00 plus applicable shipping costs (Reviewed by the Finance and Government Committee on 10/03/2022) 38. Ordinance amending the FY2023 unobligated Water and Wastewater Funds to allocate to the Parker Road Project Awarding Construction Contract to SYB Construction Co Inc for Parker Road Water & Wastewater Replacement Improvements. Budget allowance of $447,350.50 for the Parker Road Project includes a $396,410.50 construction contract, a contract contingency of 5% equaling $19,820, materials testing with Kleinfelder in the amount of $11,299 and in-house labor distribution in the amount of $19,821 (Reviewed by the Finance and Government Committee on 10/03/2022) 39. Ordinance amending the FY2022/2023 Capital Improvement Budget; Contract with Fast General Contracting LLC of North Richland Hills, Texas, for construction of the EPIC Central Maintenance Building located at 2950 Fall Drive, in the amount of $1,066,000, plus a contingency amount of $53,300 for a total of $1,119,300 (Reviewed by the Finance and Government Committee on 10/03/2022) ITEMS FOR INDIVIDUAL CONSIDERATION 40. A resolution of the City of Grand Prairie, Texas approving and authorizing publication of notice of intention to issue Combination Tax and Revenue Certificates of Obligation, Series 2022a (Plan of finance reviewed by the Finance and Government Committee on 10/3/2022) 41. An Ordinance authorizing the issuance of City of Grand Prairie, Texas, General Obligation Bonds, Taxable Series 2022; levying a continuing direct annual ad valorem tax for the payment of such Bonds; and resolving other matters which are necessary to effectuate such issuance; City Council Meeting – October 11, 2022 Page 5 of 7  including the delegation of matters relating to the sale and issuance of such Bonds to an authorized City official within certain specified parameters (Plan of finance reviewed by the Finance and Government Committee on 10/3/2022) 42. An Ordinance by the City Council of the City of Grand Prairie, Texas authorizing the issuance of “City of Grand Prairie, Texas, Water and Wastewater System Revenue Bonds, New Series 2022”; pledging the net revenues of the City’s combined water and wastewater system to the payment of the principal of and interest on such Bonds; specifying the terms and conditions of such Bonds; resolving other matters incident and related to the issuance, payment, security, sale, and delivery of such Bonds, establishing procedures for the sale and delivery of such Bonds; and delegating matters relating to the sale and issuance of such Bonds to an authorized City official; and providing an effective date (Plan of finance reviewed by the Finance and Government Committee on 10/3/2022) PLANNING AND ZONING ITEMS TO BE TABLED 43. CPA-22-07-0008 - Comprehensive Plan Amendment - Ascend at Forum (City Council District 2). Comprehensive Plan Amendment to change the Future Land Use Map from Mixed Residential to High Density Residential and Medium Density Residential on 24.776 acres. Multiple parcels located within the Charles D. Ball Survey, Abstracts 197 and 1699, City of Grand Prairie, Tarrant and Dallas Counties, Texas, zoned Planned Development (PD-265A) for Single Family, Multi-Family, and General Retail Uses, within the I-20 Corridor Overlay District with an approximate address of 2300 S Forum Dr 44. ZON-22-05-0015 – Ascend at Forum (City Council District 2). Zoning Change from PD-265A for Single Family, Multi-Family, and General Retail Uses to a Planned Development District for Single Family Zero Lot Line, Single Family Townhome, and Multi-Family and a Concept Plan depicting 512 units on 65.672 acres. Multiple parcels located within the Charles D. Ball Survey, Abstracts 197 and 1699, City of Grand Prairie, Tarrant and Dallas Counties, Texas, zoned Planned Development (PD-265A) for Single Family, Multi-Family, and General Retail Uses, within the I-20 Corridor Overlay District with an approximate address of 2300 S Forum Dr PLANNING AND ZONING FOR INDIVIDUAL CONSIDERATION 45. STP-22-08-0038 - Site Plan – First Baptist Church at 950 Mayfield (City Council District 2). Site Plan for Family Life Center on 19.30 acres. Lot 1R, Block 1, First Baptist Church of Grand Prairie Addition, City of Grand Prairie, Dallas County, Texas, zoned PD- 91, within the SH- 161 and I-20 Corridor Overlay Districts, and addressed as 950 Mayfield Road (On September 12, 2022, the Planning and Zoning Commission recommended approval by a vote of 8-0) PUBLIC HEARING ZONING APPLICATIONS 46. SUP-22-06-0024 - Specific Use Permit/Site Plan - Victron Convenience and Gas (City Council District 4). Specific Use Permit and Site Plan for a Convenience Store with Gas Sales, Carwash, and Drive Through Restaurant on 4.528 acres. Tract 5B2 and 6C2 of the Jerome C Survey, Abstract 972, City of Grand Prairie, Tarrant County, Texas, zoned PD-255A, within the SH 360 Corridor Overlay District, and located at the NE corner of Lynn Creek/Mildred City Council Meeting – October 11, 2022 Page 6 of 7  Walker Pkwy and SH-360 (On September 26, 2022, the Planning and Zoning Commission recommended approval by a vote of 9-0) 47. ZON-22-08-0020 - Zoning Change – Zoning Change – SF-4 to SF-6 at 1901 Varsity Drive (City Council District 3). Zoning Change from Single Family-Four to Single Family-Six Residential District on 0.69 acres. Legally described as a portion of Lot 5, Block A, Lakeland Heights Addition, City of Grand Prairie, Dallas County, Texas, zoned Single Family-Four District, and addressed as 1901 Varsity Drive (On September 26, 2022, the Planning and Zoning Commission’s motion to approve failed by a vote of 3-6, resulting in a denial of the request) CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. ADJOURNMENT For those who wish to submit a presentation to the City Council for consideration, please submit those to GPCitySecretary@gptx.org no later than 3:00 p.m. on the day of the meeting, or you may bring paper copies of your presentation and submit along with your completed speaker card to the clerk's desk at the time of your arrival. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the City Council meeting agenda was prepared and posted October 7, 2022. _______________________________ Mona Lisa Galicia, City Secretary The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972-237-8035 or email GPCitySecretary@gptx.org at least three (3) business days prior to the scheduled meeting to request an accommodation. City Council Meeting – October 11, 2022 Page 7 of 7