City Council Meeting

CITY OF GRAND PRAIRIE City Hall 300 W. Main Street Grand Prairie, Texas Meeting Agenda City Council Meeting Tuesday, August 15, 2023 4:30 PM City Hall - Briefing Room The meeting will be held at City Hall, 300 W. Main St, Grand Prairie, Texas, and the Mayor or presiding member will be physically present. Council members may be participating remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. Vote Centers in Tarrant County 2. Recreational Cricket Pitches 3. Background Checks for Volunteer Board and Commission Members 4. Broadband Funding Update 5. Cybersecurity Awareness Mandatory Training AGENDA REVIEW EXECUTIVE SESSION The City Council may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” - Short Term Rentals (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” - City Manager's Contract (4) Section 551.076 “Deliberation Regarding Security Services or Security Audits - Deployment of security personnel or devices for the 2023-2024 school year (5) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” City Council also reserves the right to discuss any agenda item in closed session when authorized by the above referenced provisions. Any final action will be taken during open session. RECESS MEETING 6:30 PM Council Chambers RECONVENE MEETING Invocation led by Pastor Monty Brinkley of The Crossing Church. City Council Meeting – August 15, 2023 Page 1 of 7  Pledge of Allegiance to the US Flag and Texas Flag led by Council Member Del Bosque. CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 6. Minutes of the August 1, 2023, City Council Meeting 7. Board Appointment – Nomination of Barry Sandacz to Zoning Board of Adjustment and Appeals Board 8. Commercial Hangar Lease with OptiSky, LLC., for Hangar 6 South D for a term of one year to begin August 1, 2023, and ending July 31, 2024, with an annual rent of $2,784.00 and authorize City Manager to execute renewal options under the same term 9. Change Order #1, for towing service price increase with Dave’s Hi-Way Wrecker Service in the estimated amount of $100,000 for the fourth annual renewal, and $100,000 annually thereafter, for five additional one-year terms, totaling $600,000 (Reviewed by the Finance & Government Committee on 08/01/2023) 10. Award construction contract to Capko Concrete Structures, LLC for the Lake Ridge Parkway Guardrail Replacement Project in the amount not to exceed $618,669.00 (Reviewed by the Finance and Government Committee on 08/01/2023) 11. Annual Contract for Temporary Fencing Rental and Installation from United Site Services of Texas, Inc., (up to $45,000.00 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $225,000.00 if all extensions are exercised (Reviewed by the Finance and Government Committee on 08/01/2023) 12. Annual Contract for Water Meters from Zenner (up to $622,575.00 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $3,112,875.00 if all extensions are exercised (Reviewed by the Finance and Government Committee on 08/01/2023) 13. Annual Contract for Water Analysis Chemicals and Supplies with Core and Main, LP., (up to $188,668.58 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $943,342.90 if all extensions are exercised. Award secondary to HD Supply Facilities Maintenance dba USA Bluebook (up to $197,912.45 annually and $989,562.25 if all extensions are exercised) and a tertiary to Hach ($189,988.99 annually and $949,944.95 if all extensions are exercised). Secondary and tertiary contracts are to be used only if the primary is unable to fulfill the needs of the department (Reviewed by the Finance and Government Committee on 08/01/2023) 14. Annual contract for Maintenance, Repair, Operating Supplies, Industrial Supplies and Related Products and Services from HD Supply (up to $750,000.00 annually) through a Master Cooperative Agreement with Omnia Partners. The initial term for this contract will be four months ($250,000.00) with three additional one-year periods totaling $2,500,000.00 if all extensions are exercised (Reviewed by the Finance & Government Committee on 08/01/2023) City Council Meeting – August 15, 2023 Page 2 of 7  15. Annual Contract for Swimming Pool Chemicals, Supplies, and Equipment from Petra Chemical Acquisition Co., LLC dba DCC, Inc. in the amount of $250,000 annually through a Master Interlocal Agreement with Buyboard. This contract will be for one year with the option to renew for two additional one-year periods totaling $750,000 if all extensions are exercised (Reviewed by the Finance and Government Committee on 08/01/2023) 16. Contract with TV Set Designs to design and build a new set for the GPTV Studio in the amount of $53,731, plus a contingency amount of $2,687 for a total project cost of $56,418 (Reviewed by the Finance and Governance Committee on 08/01/2023) 17. Annual contract for Fluke Software from SHI-GS in an initial amount of $67,990.00 through a Local Government Cooperative Agreement with Buyboard Contract #661-22. This contract will be one year with the option to renew for two additional one-year periods totaling $118,014.10 which allows for a 5% annual increase if all extensions are exercised (Reviewed by the Finance & Government Committee on 08/01/2023) 18. Annual Contract for Service and Repair of Chevrolet Vehicles from Freedom Chevrolet by Ed Morse Automotive LLC (up to $200,000.00 annually). This contract will be for one year, with the option to renew for four additional one-year periods totaling $1,000,000.00 if all extensions are exercised (Reviewed by the Finance & Government Committee on 08/01/2023) 19. Annual Contract for Service and Repair of Dodge/Ram Vehicles from Freedom Chrysler Dodge Jeep Ram by Ed Morse Automotive LLC (up to $200,000.00 annually). This contract will be for one year, with the option to renew for four additional one-year periods totaling $1,000,000.00 if all extensions are exercised (Reviewed by the Finance & Government Committee on 08/01/2023) 20. Annual Contract for fire truck, ambulance and other first responder vehicle parts, equipment, and services from Industrial Power Truck and Equipment (up to $125,000.00 annually) through a Master Cooperative Agreement with TIPS. This contract will be for one year with the option to renew for two additional one-year periods totaling $375,000 if all extensions are exercised (Reviewed by the Finance and Government Committee on 08/01/2023) 21. Annual contract for Glass, Services, Break Repair, Replacement, and Miscellaneous Glass from Binswanger Enterprises, LLC dba Binswanger Glass (up to $60,000.00 annually) through an Interlocal Purchasing System (TIPS). The term for this contract will be for one year ($60,000.00) with two additional one-year periods totaling $180,000.00 if the renewal option is exercised (Reviewed by the Finance & Government Committee on 08/01/2023) 22. Annual Contract for Energy Saving Lighting Products from Elliott Electric Supply ($145,000.00 annually) through a Master Interlocal Agreement with BuyBoard. The initial term will be for eight (8) months with the option to renew for two additional one-year periods totaling $386,666.66 if all extensions are exercised (Reviewed by the Finance and Government Committee on 08/01/23) 23. Annual Contract for Fire Station Mowing and Grounds Maintenance from TM&F Services, LLC up to $80,148.40 annually. This contract will be for one year with the option to renew for four additional one-year periods totaling $400,742.00 amount if all extensions are exercised (Reviewed by the Finance and Government Committee on 08/01/2023) City Council Meeting – August 15, 2023 Page 3 of 7  24. Annual Contract for Network Cabling Installation Services from Cyson Technology Group in the estimated amount of $250,000.00 annually through a Master Interlocal Agreement with DIR. This contract will be for one year with the option to renew for two additional one-year periods totaling $750,000.00 if all extensions are exercised (Reviewed by the Finance & Government Committee on 08/01/2023) 25. Annual Maintenance Contract for Central Square Technologies for Naviline annual cost of $125,00.00 with an option to renew for four additional one-year periods totaling $625,000.00 if all extensions are exercised (Reviewed by the Finance and Government on 08/01/2023) 26. Contract for USDD FSA Upgrades to Fire Station 3 and Fire Station 9 from Mobile Communications America (MCA) in the amount of $89,110.50 (Reviewed by the Public Safety, Health, and Environment on 08/07/2023) 27. Purchase of 32 Motorola APX6000 P25 Portable radios and 10 Motorola APX8000XE P25 Portable radios for Police and Fire departments from Motorola Solutions in the amount of $231,858.98 (Reviewed by the Public Safety, Health, and Environment on 08/07/2023) 28. Change Order #1 in the amount of $58,984.60 to add construction scope services with RLM EarthCo. The increase in scope includes the rerouting of water and sewer lines due to design change, trail lighting addition, restroom moisture conditioning, concrete mow strip, dedication plaque installment, and trellis modifications at Turner Park (Reviewed by the Finance & Government Committee on 08/01/2023) 29. Construction contract with Nomadic Capital LLC dba Mean Green Lawn and Landscape for the Ruthe Jackson Center Garden Landscape and Irrigation Replacement in the amount of $83,870.00 plus a 5% contingency in the amount of $4,193.50 for a total construction cost of $88,063.50 (Reviewed by the Finance & Government Committee on 08/01/2023) 30. Authorize a sublease agreement in the amount of $1,500 annually for a term of five years between the City of Grand Prairie and Golden Triangle Radio Control Club, Inc for approximately 15 acres at Low Branch Park which is leased from the US Army Corp of Engineers (Reviewed by the Finance and Government Committee on 08/01/2023) 31. Purchase of Audio-Visual Renovations for Tony Shotwell Life Center from Infinity Sound Ltd. in the amount of $57,397 with a 5% contingency of $2,870 for a total cost of 60,267 through a national cooperative agreement with Buyboard (Reviewed by the Finance and Government Committee on 8/01/2023) 32. Annual Contract for Large Water Meter Testing and Repairs from Vanguard Utility Service, Inc. dba VUS Inc. (Up to $75,000.00 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $375,000.00 if all extensions are exercised (Reviewed by the Finance and Government Committee on 08/01/2023) 33. Annual Contract for education and promotional products with You Name It Specialties through a national cooperative agreement with BuyBoard at an estimated annual cost of $60,000 for one year with the option to renew for one additional one-year period totaling $120,000 if all extensions are exercised (Reviewed by the Public Safety, Health & Environment Committee on 08/07/23) City Council Meeting – August 15, 2023 Page 4 of 7  34. Annual Contract for Hazardous Materials Emergency Response Services from The Cleaning Guys, LLC (up to $75,000.00 annually). Award a secondary to Ambipar Response AIE, LLC (up to $75,000.00 annually) to be used only if the primary is unable to fulfill the needs of the department. These contracts will be for one year with the option to renew for four additional one-year periods totaling $375,000.00 each if all extensions are exercised (Reviewed by the Public Safety, Health & Environment Committee on 08/07/2023) 35. Lease with Grand Prairie United Charities for 1417 Densman St for $1 Annually for 5 years with Automatic Annual Renewal Options unless Terminated (Reviewed by the Public Safety, Health and Environment Committee on 08/07/2023) 36. Purchase of Quality Assurance (QA) Software from FirstWatch Solutions, Inc. with the initial implementation cost of $76,093.98 and an annual maintenance fee of $10,233.03 beginning year two and an expected 3% increase each subsequent year through year five for the total amount of $118,905.16 (Reviewed by the Public Safety, Health, and Environment Committee 08/07/2023) 37. Purchase of fire hose and nozzles from Metro Fire, Mansfield, TX, for the price of $57,015 through the cooperative contract Buy Board #698-23 (Reviewed by the Public Safety, Health, and Environment Committee 08/07/2023) 38. Purchase of a mobile fire ventilation unit from Safeware, in the amount of $91,100.00 through a national cooperative agreement with Omnia Partners (Reviewed by Public Safety, Health, and Environment Committee 08/07/2023) 39. Resolution authorizing the City Manager to enter into an agreement with Texas A&M Transportation Institute (TTI) for evaluation of the LED-Outlined Backplate Experimental Implementation project at the intersections of SH 161 at Main Street (SH 180) and SH 161 at Jefferson Street at a total cost of $196,870.00 (Reviewed by the Public Safety, Health & Environment Committee on 08/07/2023) 40. Resolution to accept eligibility and participation in the National Fitness Campaign Grant Committee’s 2023 Blue Cross Blue Shield of Texas State Campaign (Reviewed by the Finance & Government Committee on 08/01/2023) 41. Ordinance authorizing the City Manager to execute certain interlocal agreements by amending Chapter 2 to add Section 2-55, “Authority to Execute Certain Interlocal Agreements” (Reviewed by the Public Safety, Health, and Environment Committee on 08/07/2023) ITEMS FOR INDIVIDUAL CONSIDERATION 42. Public Hearing and Ordinance authorizing approximately 565 feet of street right-of-way abandonment at Palace Parkway at IH 30 43. Public Hearing and Resolution authorizing the City Manager to submit Fiscal Year (FY) 2024 grant application with the Federal Transit Administration (FTA). Total operating budget for the Grand Connection for FY 2024 is $2,264,198. The city’s share of this total is $389,002 City Council Meeting – August 15, 2023 Page 5 of 7  44. Public Hearing and Resolution approving the proposed budget for FY 2023-2024 of the Grand Prairie Crime Control and Prevention District (Reviewed by the Crime Control and Prevention District Board on 08/15/2023) 45. Resolution adopting a maximum proposed property (ad valorem) tax of $0.660000 per $100 taxable value that the City Council will consider for Fiscal Year 2023-2024 46. Place a proposal on the September 19, 2023, City Council meeting agenda to adopt a 2023 proposed tax rate of $0.660000/$100 valuation, and call a public hearing on a tax rate that may exceed the ‘no new revenue’ tax rate and a public hearing on the proposed budget 47. City Manager’s Contract PLANNING AND ZONING FOR INDIVIDUAL CONSIDERATION 48. STP-23-06-0012 - Site Plan - Pivotal Grand Prairie (City Council District 2). Site Plan for a multi-family development with 305 units on 37.42 acres. Tracts 2 and 36, Stephen B McCommas Survey, Abstract No. 888, City of Grand Prairie, Dallas County, Texas, zoned Planned Development for Multi-Family, within the SH 161 and I-20 Corridor Overlay Districts, and addressed as 1900 IH 20 and 3900 Robinson Rd (On July 24, 2023, the Planning and Zoning Commission recommended approval by a vote of 6-0) PUBLIC HEARING ZONING APPLICATIONS 49. CPA-23-05-0007 - Comprehensive Plan Amendment - 1926 Mayfield Road (City Council District 2). Amendment to the FLUM to change the designation from Low Density Residential to Commercial/Retail/Office on 0.8458 acres. An 0.8458-acre tract out of J.C. Turner Survey Abstract No. 1739 and I. & G. N. RR Survey Abstract No. 1625, City of Grand Prairie, Dallas County, Texas, zoned SF-2, within the SH 161 Corridor Overlay District, and addressed as 1926 Mayfield Road (On June 12, 2023, the Planning and Zoning Commission recommended denial by a vote of 4-3) 50. ZON-23-05-0017 - Zoning Change/Concept Plan - 1926 Mayfield Road (City Council District 2). Zone Change from Single Family-Two Residential District to a Planned Development District for Office Use and a Concept Plan on 0.846 acres. A 0.846-acre tract out of J.C. Turner Survey Abstract No. 1739 and I.&G.N. RR Survey Abstract No. 1625, City of Grand Prairie, Dallas County, Texas, zoned SF-2, within the SH 161 Corridor Overlay District, and addressed as 1926 Mayfield Road (On June 12, 2023, the Planning and Zoning Commission recommended denial by a vote of 4-3) 51. SUP-23-06-0024 - Specific Use Permit - Outside Storage at 2615 Gifford (City Council District 5). Specific Use Permit for Outside Storage (Accessory) for an existing office/warehouse on 19.77 acres. Lot 2, Block 1, MacArthur Crossing Addition, City of Grand Prairie, Dallas County, Texas, zoned Planned Development-41 (PD-41), and addressed as 2615 Gifford Street (On July 24, 2023, the Planning and Zoning Commission recommended approval by a vote of 6-0) City Council Meeting – August 15, 2023 Page 6 of 7  52. SUP-23-05-0017 - Specific Use Permit - Special Event Center at 2985 S Hwy 360 (City Council District 2). Specific Use Permit request for a Special Event Center in an existing commercial lease space. Lot 1R, Emerald Square Addition, City of Grand Prairie, Tarrant County, Texas, addressed as 2985 S Hwy 360, Suite 120, and zoned PD-137 (On July 24, 2023, the Planning and Zoning Commission recommended approval by a vote of 6-0) 53. CPA-23-06-0010 – Master Transportation Plan Amendment – Southgate Boulevard. An Ordinance of the City of Grand Prairie, Texas, amending Article 23: “Master Transportation Plan” of the Unified Development Code established by Ordinance Number 4779 and passed on November 20, 1990; to modify the alignment of an existing principal arterial, 6-lane divided roadway which begins at the US Highway 287 and State Highway 360 Interchange and terminates at the intersection of US Highway 67 and V V Jones Road to reflect current design plans for future Southgate Boulevard (On July 24, 2023, the Planning and Zoning Commission recommended approval by a vote of 6-0) 54. CPA-23-06-0009 – Master Transportation Plan Amendment - SH 360. An Ordinance of the City of Grand Prairie, Texas, amending Article 23: “Master Transportation Plan” of the Unified Development Code established by Ordinance Number 4779 and passed on November 20, 1990; to add future State Highway 360 Extension from the US Highway 287 and State Highway 360 Interchange to US Highway 67 at a point approximately one-half mile west of Farm-to-Market 157 (On July 24, 2023, the Planning and Zoning Commission recommended approval by a vote of 6-0) CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. The views expressed during Citizen Comments are the views of the speaker, and not the City of Grand Prairie or City Council. Council Members are not able to respond to Citizen Comments under state law. ADJOURNMENT For those who wish to submit a presentation to the City Council for consideration, please submit those to GPCitySecretary@gptx.org no later than 3:00 p.m. on the day of the meeting, or you may bring paper copies of your presentation and submit along with your completed speaker card to the clerk's desk at the time of your arrival. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the City Council meeting agenda was prepared and posted August 11, 2023. _______________________________ Mona Lisa Galicia, City Secretary The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972-237-8035 or email GPCitySecretary@gptx.org at least three (3) business days prior to the scheduled meeting to request an accommodation. City Council Meeting – August 15, 2023 Page 7 of 7