City Council Meeting

CITY OF GRAND PRAIRIE City Hall 300 W. Main Street Grand Prairie, Texas Meeting Agenda City Council Meeting Tuesday, September 19, 2023 4:30 PM City Hall - Briefing Room The meeting will be held at City Hall, 300 W. Main St, Grand Prairie, Texas, and the Mayor or presiding member will be physically present. Council members may be participating remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. Fire Station 6 closure and communication plan 2. Prairie Lights Fees 3. Proposal for Epic Central from Unbroken AGENDA REVIEW EXECUTIVE SESSION The City Council may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” City Council also reserves the right to discuss any agenda item in closed session when authorized by the above referenced provisions. Any final action will be taken during open session. RECESS MEETING 6:30 PM Council Chambers RECONVENE MEETING Invocation led by Pastor Monty Brinkley of The Crossing Church. Pledge of Allegiance to the US Flag and Texas Flag led by Mayor Pro Tem Lopez. PRESENTATIONS 4. GPPD Youth Boxing Program Recognition City Council Meeting – September 19, 2023 Page 1 of 10 CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 5. Minutes of the August 8, 2023, Special City Council Meeting and September 5, 2023, City Council Meeting 6. Nomination of Patty Harris to the Animal Shelter Advisory Committee 7. Greenway Trails PID Contract with Site Landscape Development for landscape maintenance in the total amount of $186,152.23, including landscape maintenance $174,152.23, beautification $10,000, and irrigation system maintenance services $2,000, for a one-year term (Council District 6) (Reviewed by the Greenway Trails PID Advisory Board on 08/23/2023) 8. Purchase of Anti-Ram Vehicle Barriers from Advanced Security Technologies, LLC, in the amount of $73,724 (Reviewed by the Public Safety, Health, and Environment Committee on 09/11/2023) 9. Purchase of Bullet Resistant Shields from BodyArmorOutlet.com in the amount of $179,987.50 (Reviewed by the Public Safety, Health, and Environment Committee on 09/11/2023) 10. Contingency transfer in the amount of $595,295 for part-time pay increases and City Hall security upgrades 11. Annual Contract for document destruction service from WorkQuest Inc. in an estimated annual cost of $30,000 through a Master Cooperative Agreement with TXMAS. This contract will be for one year with the option to renew for two additional one-year periods totaling $90,000 if all extensions are exercised (Reviewed by the Finance & Government Committee on 09/05/2023) 12. Annual Contract for Portable Toilet Rentals and Services from United Site Services in the amount of $59,253.50. This contract will be for one year with the option to renew for four additional one-year periods totaling $296,267.50 if all extensions are exercised (Reviewed by the Finance and Government Committee on 09/05/2023) 13. Annual Contract for Investment Advisory Services from Valley View Consulting, LLC up to $75,000 annually. This contract will be for one year with the option to renew for four additional one-year periods totaling $375,000 if all extensions are exercised (Reviewed by the Finance and Government Committee on 09/05/2023) 14. Contract for Arbitrage Rebate Compliance Services from Hilltop Securities Asset Management in the amount of up to $ 22,000 annually. This contract will be for one year with the option to renew for four additional one-year periods totaling $110,000 if all extensions are exercised (Reviewed by the Finance and Government Committee on 09/05/2023) 15. Annual contract renewal #3 with an annual increase for publications, audiovisual materials, books, textbooks, and ancillary services with Ingram Library Services in the amount of $85,000.00 annually for a total project cost increase of $170,000.00 if the remaining one-year City Council Meeting – September 19, 2023 Page 2 of 10  extensions are exercised (Reviewed by the Finance and Government Committee on 09/05/2023) 16. Annual contract renewal #1 with an annual increase for HOOPLA Streaming Services with Midwest Tape in the amount of $50,000 annually for a total project cost increase of $200,000 if the remaining one-year extensions are exercised (Reviewed by the Finance and Government Committee on 09/05/2023) 17. Annual Contract for Arctic Wolf Networks Inc. Cybersecurity Operations Center Services and Software from FreeiT Data Solutions, in the estimated amount of $173,749.76 annually through a Master Cooperative Agreement with the Department of Information Resources (DIR). This contract will be for one year with the option to renew for four additional one-year periods, allowing an increase not to exceed 15% annually with an estimated total of $1,171.487.08 if all extensions are exercised (Reviewed by the Finance and Government on 09/05/2023) 18. Annual Maintenance Contract for Maintenance and Software Support Dell VxRail Units from Unique Digital Technologies, Inc. in the estimated amount of $42,304.65 annually through a Master Cooperative Agreement with the Department of Information Resources (DIR). This contract will be for one year with the option to renew for four additional one-year periods, allowing an increase not to exceed 15% annually with an estimated total of $285,234.08 if all extensions are exercised (Reviewed by the Finance and Government Committee on 09/05/2023) 19. Price agreement for Fiber Restoration Services from Future Infrastructure in the annual amount of up to $476,190.00 with the option of four renewals for a total of $2,380,950.00 if all renewals are exercised (Reviewed by the Finance & Government Committee on 09/05/2023) 20. Change Order No. 4 with Dallas County for the widening and extension of Wildlife Pkwy between Belt Line Rd and SH 161 in the amount of $2,719,383 with the City’s contribution for Change Order No. 4 being $1,614,601 (Reviewed by the City Council Development Committee 09/19/2023) 21. Annual Contract for Easement and Alley Clearing to Bronco Land Clearing up to $850,000 annually. This contract will be for one year with the option to renew for four additional one- year periods totaling $2,749,000 if all extensions are exercised (Reviewed by the City Council Development Committee on 09/19/2023) 22. Construction contract with Andale Construction, Inc. to furnish and install OxCon resurfacing material on the 100 to 300 block of West Main Street behind business parking lots in the amount not to exceed $717,973.40 (Reviewed by the City Council Development on 09/19/2023) 23. Authorize and approve a $500 six-month license for DFW Midstream Partners, LLC to build a temporary workspace on a common area of High Hawk at Martin’s Meadow Block X-1, Lots 1 and 9 located at Lake Ridge Parkway and north of Palmer Trail (west of Golden Hawk Drive), Tarrant County 24. Change Order 01 with Landmark Structures in the amount of $969,004 for redesigned graphics and additional lighting features for the Robinson Road Elevated Storage Tank City Council Meeting – September 19, 2023 Page 3 of 10  25. Ordinance to appropriate $800,000 from the unobligated fund balance in the Capital Reserve Fund and Award a Construction Contract with Impact Environmental Services for Asbestos Abatement at 658 SW 3rd Street in the amount of $217,575.00, plus a contingency amount of $10,878.75 for a total project cost of $228,453.75 (Public Safety, Health & Environment Committee 09/11/23) 26. Contract for FY 24 Laboratory Services with Trinity River Authority in an amount not to exceed $273,000 for analysis of water, wastewater, and stream samples 27. Purchase of a Landfill Truck Scale from Fairbanks Scales in the amount of $121,732.00 (Reviewed by the Public Safety, Health & Environment Committee on 09/11/2023) 28. Ordinance amending the Code of Ordinance, Chapter 26, “Utilities and Services” relating to fees for water and wastewater 29. Ordinance Amending the FY 2022/2023 Capital Improvement Projects Budget; Grant Recipient Contract with National Fitness Campaign for the 6 outdoor Fitness Studio/Courts in the amount of $890,000 and an estimated amount not to exceed $450,000 for engineering design services, geotechnical investigation, site work, and site furnishings, for a total project cost of $1,340,000 (Reviewed by the Finance & Government Committee on 09/05/2023) 30. An Ordinance amending Ordinance 11200-2022 and defining the number of authorized positions in each Civil Service classification of the Grand Prairie Police Department, repealing all conflicting ordinances, and providing an effective date 31. An Ordinance Amending the Step Plan Pay Scale for Civil Service Police and Fire Employees 32. Resolution authorizing the City Manager to negotiate and acquire rights-of-way for the FY 2023/2024 Capital Improvement Projects 33. Resolution accepting the FY 2024-2028 Capital Improvements Plan 34. Resolution Approving Assignment of Private Activity Bond Authority to Texas Department of Housing and Community Affairs; and Containing Other Provisions Relating to the Subject 35. Resolution Authorizing the Execution of a Development Agreement with HC GPM, LLC, HC Harmony Hill, LLC, and Riverside DPH, L.P for the Lakesong Planned Development (City Council Development Committee on 09/19/2023) 36. Resolution Consenting to the Creation of Lakesong Municipal Management District Number 1, an In-City Municipal Management District (Reviewed by the City Council Development Committee on 09/19/2023) 37. Resolution Giving Consent to the Annexation of Land into the Lakesong Municipal Management District No. 1, an In-City Municipal Management District, with said Consent Being Effective Upon Annexation of the Land into the City of Grand Prairie (Reviewed by the City Council Development Committee on 09/19/2023) City Council Meeting – September 19, 2023 Page 4 of 10  38. Ratify the application for the FY2023 Urban Area Security Initiative (UASI) Grant; and authorize the City Manager to Accept funding by signing the Sub-Recipient Agreement and other grant related documents from the Office of the Governor – Homeland Security Grants Division (Reviewed by the Public Safety, Health, and Environmental Committee on 9/11/2023) 39. Ratify the application for the FY2023 State Homeland Security Program (SHSP) Grant; and authorize the City Manager to Accept funding by signing the Sub-Recipient Agreement and other grant related documents from the Office of the Governor – Homeland Security Grants Division (Reviewed by the Public Safety, Health, and Environmental Committee on 9/11/2023) ITEMS FOR INDIVIDUAL CONSIDERATION 40. Action Items Resulting from Staff Presentations: Prairie Lights Fees Proposal for Epic Central from Unbroken 41. Public Hearing on SNC-23-07-0001– Street Name Change – Lower Tarrant Road to Lyndon F King Drive (City Council District 1). Street Name Change request to change a segment of Lower Tarrant Road to Lyndon F King Drive 42. Second of two readings of an ordinance modifying the solid waste collection franchise agreement with Republic Waste Services of Texas Ltd., dba Republic Services of Arlington to provide for a rate increase on residential, commercial, and industrial services (Reviewed at Budget Workshop on 08/17/2023) 43. Second reading of an ordinance of the City of Grand Prairie, Texas, amending Chapter 26, Utilities and Services, of the Code of Ordinance of the City of Grand Prairie, Texas by amending Article VI, “Garbage Collection and Disposal,” Sections 26-113 Residential Fees, 26-115 Commercial Fees, and 26-119 Rates for Disposal; making this amendment cumulative; repealing all ordinances in conflict herewith; providing a savings clause, severability clause, and a penalty clause; and providing for an effective date, after publication, of October 1, 2023 (Reviewed at the Budget Workshop on 08/17/2023) 44. Ordinance amending the FY 2022/2023 Operating Budgets 45. Second Public Hearing on the FY 2023/2024 Capital Improvement Projects (CIP) Budgets (Reviewed by the City Council on 09/05/2023) 46. Second Public Hearing and Ordinance Adopting the FY 2023/2024 Operating Budgets (Reviewed by the City Council on 09/05/2023) 47. Public Hearing and Ordinance adopting and levying the ad valorem tax for the FY 2023/2024 at a rate of $0.66 per $100 of assessed value on all taxable property within the corporate limits of the city on January 1, 2023, not exempt by law; providing revenues for payment of current municipal expenses for interest and sinking fund on outstanding City of Grand Prairie debt; providing for enforcement of collections; providing for a severability clause; and providing an effective date 48. Ordinance approving the 2023 tax roll resulting in a tax levy in the amount of $158,257,123 City Council Meeting – September 19, 2023 Page 5 of 10  49. Westchester PID (City Council Districts 2 and 6) a. Public Hearing - Service Plan - Assessment Roll and Rate; b. Adoption of the Westchester PID 5-Year Service Plan; c. Ordinance Approving the Assessment Roll and Rate; d. PID Advisory Board Membership 50. Whispering Oaks PID (City Council District 2) a. Public Hearing - Service Plan - Assessment Roll and Rate; b. Adoption of the Whispering Oaks PID 5-year Service Plan; c. Ordinance approving the assessment roll and rate; d. PID Advisory Board Membership 51. Fairway Bend PID (City Council District 1) a. Public Hearing - Service Plan - Assessment Roll and Rate; b. Adoption of the Fairway Bend PID 5-year Service Plan; c. Ordinance approving the assessment roll and rate; d. PID Advisory Board Membership 52. Brookfield PID (City Council District 2) a. Public Hearing - Service Plan - Assessment Roll and Rate b. Adoption of the Brookfield PID 5-year Service Plan; c. Ordinance approving the assessment roll and rate d. PID Advisory Board Membership 53. Forum Estates PID (City Council District 2) a. Public Hearing - Service Plan - Assessment Roll and Rate; b. Adoption of the Forum Estates PID 5-year Service Plan; c. Ordinance approving the assessment roll and rate; d. PID Advisory Board Membership 54. Walingford Village PID (City Council District 3) a. Public Hearing - Service Plan - Assessment Roll and Rate; b. Adoption of the Walingford Village PID 5-year Service Plan; c. Ordinance approving the Assessment Roll and Rate; d. PID Advisory Board Membership City Council Meeting – September 19, 2023 Page 6 of 10  55. Lake Parks PID (City Council Districts 4 and 6) a. Public Hearing - Service Plan - Assessment Roll and Rate; b. Adoption of the Lake Parks PID 5-year Service Plan; c. Ordinance approving the assessment roll and rate; d. PID Advisory Board Membership 56. Peninsula PID (City Council Districts 4 and 6) a. Public Hearing - Service Plan - Assessment Roll and Rate; b. Adoption of the Peninsula PID 5-year Service Plan; c. Ordinance approving the assessment roll and rate; d. PID Advisory Board Membership 57. High Hawk PID (City Council Districts 4 and 6) a. Public Hearing - Service Plan - Assessment Roll and Rate; b. Adoption of the High Hawk PID 5-year Service Plan; c. Ordinance approving the assessment roll and rate; d. PID Advisory Board Membership 58. Silverado Springs PID (City Council District 2) a. Public Hearing - Service Plan - Assessment Roll and Rate; b. Adoption of the Silverado Springs PID 5-year Service Plan; c. Ordinance approving the assessment roll and rate; d. PID Advisory Board Membership 59. Monterrey Park PID (City Council District 3) a. Public Hearing - Service Plan - Assessment Roll and Rate; b. Adoption of the Monterrey Park PID 5-year Service Plan; c. Ordinance approving the assessment roll and rate; d. PID Advisory Board Membership 60. Parkview PID (City Council District 1) a. Public Hearing - Service Plan - Assessment Roll and Rate; b. Adoption of the Parkview PID 5-year Service Plan; c. Ordinance approving the assessment roll and rate; d. PID Advisory Board Membership City Council Meeting – September 19, 2023 Page 7 of 10  61. Country Club Park PID (City Council District 2) a. Public Hearing - Service Plan - Assessment Roll and Rate; b. Adoption of the Country Club Park PID 5-year Service Plan; c. Ordinance approving the assessment roll and rate; d. PID Advisory Board Membership 62. Southwest Village PID (City Council District 1). a. Public Hearing - Service Plan - Assessment Roll and Rate b. Adoption of the Southwest Village PID 5-year Service Plan c. Ordinance approving the assessment roll and rate d. PID Advisory Board Membership 63. Oak Hollow/Sheffield Village PID (City Council District 4) a. Public Hearing - Service Plan - Assessment Roll and Rate; b. Adoption of the Oak Hollow/Sheffield Village PID 5-year Service Plan; c. Ordinance approving the assessment roll and rate; d. PID Board Membership 64. Lone Star Meadows PID (City Council District 2) a. Public Hearing - Service Plan - Assessment Roll and Rate; b. Adoption of the Lone Star Meadows PID 5-year Service Plan; c. Ordinance approving the assessment roll and rate; d. PID Advisory Board Membership 65. Berkshire Park PID (City Council District 2) a. Public Hearing - Service Plan - Assessment Roll and Rate; b. Adoption of the Berkshire Park PID 5-year Service Plan; c. Ordinance approving the assessment roll and rate; d. PID Advisory Board Membership 66. Crescent Heights PID (City Council District 2) a. Public Hearing - Service Plan - Assessment Roll and Rate; b. Adoption of the Crescent Heights PID 5-year Service Plan; c. Ordinance approving the assessment roll and rate; d. PID Board Membership City Council Meeting – September 19, 2023 Page 8 of 10  67. Greenway Trails PID (City Council District 6) a. Public Hearing - Service Plan - Assessment Roll and Rate; b. Adoption of the Greenway Trails PID 5-year Service Plan; c. Ordinance approving the assessment roll and rate; d. PID Board Membership PLANNING AND ZONING FOR INDIVIDUAL CONSIDERATION 68. STP-23-07-0017 - Site Plan - Constellation Avenue K Industrial Development (City Council District 1). Site Plan for two distribution warehouse buildings on 10.01 acres. Site 1A and a portion of Site 1, Block 5, GSID Community No. 5 Addition, Second Installment, City of Grand Prairie, Tarrant County, Texas, and addressed as 901 Avenue K East (On August 28, 2023, the Planning and Zoning Commission recommended approval by a vote of 8-0) 69. STP-23-07-0015 - Site Plan Amendment - GSW Phase II (City Council District 1). Site Plan for five industrial/warehouse buildings on 109.87 acres. Multiple tracts from the John C. Read Survey, Abstract No. 1183, Elizabeth Gray Survey, Abstract No. 1680, and John Hardin Survey, Abstract No. 540, City of Grand Prairie, Dallas County, Texas, Zoned Light Industrial, within SH-161 Corridor Overlay, and generally located east of Bear Creek, north of W Shady Grove Rd, and south of W Rock Island Rd, with an approximate location between 400 W Shady Grove Rd and 200 W Rock Island Rd (On August 28, 2023, the Planning and Zoning Commission recommended approval by a vote of 8-0) PUBLIC HEARING ZONING APPLICATIONS 70. ZON-23-07-0023 – PD Amendment/Concept Plan – The Square at Mountain View (City Council District 2). Application for Amendment to PD-16 to adopt a Concept Plan for a retail development on 14.33 acres. Being 14.33 acres out of the Stephen C. O'Gwinn Survey, Abstract No. 1103, J.W.E. Wallace Survey, Abstract No. 1517, and Benjamin F. Smith Survey, Abstract No. 1377, City of Grand Prairie, Dallas County, zoned PD-16, and addressed as 3940, 3948, 3950 and 3956 S. Beltline Rd (On September 11, 2023, the Planning and Zoning Commission recommended approval by a vote of 9-0) 71. CPA-23-07-0015 - Comprehensive Plan Amendment - 225 NW 16th St (City Council District 5). Comprehensive Plan Amendment to change the Future Land Use Map from Mixed Use to Low Density Residential on 0.072 acres. Lot 1, Block 52, Dalworth Park Addition, City of Grand Prairie, Dallas County, zoned Commercial (C) District, within SH 161 Corridor Overlay, and addressed as 225 NW 16th Street (On August 28, 2023, the Planning and Zoning Commission recommended approval by a vote of 8-0) 72. ZON-23-07-0024 - Zoning Change - 225 NW 16th St (City Council District 5). Zoning Change from Commercial (C) to Single-Family Six (SF-6) on 0.072 acres. Lot 1, Block 52, Dalworth Park Addition, City of Grand Prairie, Dallas County, zoned Commercial (C) District, within SH 161 Corridor Overlay, and addressed as 225 NW 16th Street (On August 28, 2023, the Planning and Zoning Commission recommended approval by a vote of 8-0) City Council Meeting – September 19, 2023 Page 9 of 10 CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. The views expressed during Citizen Comments are the views of the speaker, and not the City of Grand Prairie or City Council. Council Members are not able to respond to Citizen Comments under state law. ADJOURNMENT For those who wish to submit a presentation to the City Council for consideration, please submit those to GPCitySecretary@gptx.org no later than 3:00 p.m. on the day of the meeting, or you may bring paper copies of your presentation and submit along with your completed speaker card to the clerk's desk at the time of your arrival. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the City Council meeting agenda was prepared and posted September 15, 2023. _______________________________ Mona Lisa Galicia, City Secretary The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972-237-8035 or email GPCitySecretary@gptx.org at least three (3) business days prior to the scheduled meeting to request an accommodation. City Council Meeting – September 19, 2023 Page 10 of 10