Finance and Government Committee

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE COUNCIL BRIEFING ROOM, 300 W. MAIN STREET TUESDAY, JULY 13, 2021 AT 2:30 PM AGENDA CALL TO ORDER STAFF PRESENTATIONS 1. Internal Audit FY21 3rd Quarter Report CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 2. Minutes from the June 1, 2021, Finance and Government Committee Meeting 3. Professional services contract with Gaylen Howard Laing Architect, Inc. (GHLA) in the amount of $69,440 and approve a 5% contingency of $3,472, for a total cost of $72,912 for architectural services for Epic Central maintenance building 4. Amendment No. 1 with Halff Associates professional service agreement for the Grand Prairie Landfill-West Fork Trinity River Erosion Protection Improvements in the amount of $88,490 5. Second Amendment to Lease Agreement Reinstating Rental Payments for 321 Firehouse GP LLC located at 321 W. Main Street 6. Authorize Sublease agreement between 321 Firehouse GP LLC and Dimitrios VaGenas LLC d/b/a “My Kuzina” for a portion of the premises owned by the City and leased to Firehouse Gastro Park LLC at 321 W. Main Street 7. Authorize payment of $63,741.94 to McGriff Insurance Services, Inc. for renewal of Cyber Liability policy number ESJ0127928264 from Underwriter’s at Lloyd’s of London for the period of February 4, 2021 through February 4, 2022 8. Ordinance amending the FY 2020/2021 Capital Improvements Projects Budget; Purchase of gas masks and related accessories from Safeware, Inc., in the amount of $58,023 through a national interlocal with Omnia Partners 9. Ordinance amending the FY2020/2021 Capital Improvements Projects Budget; Professional Services Contract with Freese and Nichols, Inc. in the amount of $88,000 for Feasibility and Cost-Effectiveness Study of annexing in Extraterritorial Jurisdiction (ETJ) Finance and Government Committee – July 13, 2021 Page 1 of 3  10. Amend the FY21 Solid Waste Landfill Replacement Fund Budget; Authorize and confirm the purchase of an approximate 1.91-acre tract of land located at 3499 IH30 from Gifco Properties, Inc. in the amount of $22,000 for additional Landfill property ITEMS FOR INDIVIDUAL CONSIDERATION 11. Contract with Pyro Brand Development LLC for Brand Development of EpicCentral in the amount of $128,000, plus a contingency amount of 5% for a total project cost of $134,400 12. Ordinance amending the FY2020/2021 Capital Improvement Projects Budget; Contract with The Broussard Group (TBG Partners, Inc.) in the amount of $49,500 and approve a 5% contingency of $2,475, for a total cost of $51,975 for design services for PlayGrand Adventures – Tranquil Adventures; Construction Manager at Risk (CMAR) Contract with Hill & Wilkinson General Contractors (H&W) for pre-Construction services for PlayGrand Adventures – Tranquil Adventures in the amount of $0.00 and approve a Construction Service Fee of 5% to be applied at a later time to the actual approved construction costs for the work; Contract with Whirlix Design, LLC in the amount of $132,306 per BuyBoard agreement for playground equipment; and Contract with Site Source, Inc. in the amount of $45,151 per BuyBoard agreement for site shade and amenities 13. Construction Management Agreement with Arch-Con Corporation (Arch-Con) in the amount of $38,910,167 for construction of the dual brand hotel and convention center within the overall EpicCentral project; owner-controlled contingency in the amount of $1,089,833 and a budget allowance of $350,000 for potential price escalation of construction materials for a total funding request of $40,350,000 14. Ordinance amending the FY 2020/2021 Capital Improvement Projects Budget; Change Order 1 with The Nay Company for the construction of Water Utilities Metal Fabrication Shop in the amount of $252,630 15. Ordinance amending the FY 2021 Red Light Safety Fund; Price agreement for the purchase of police technology and services from Axon, Inc., through a national interlocal agreement with Sourcewell, at a first-year cost of $625,000. This agreement will be for one year, with the option to renew for nine additional one-year periods, totaling $14,650,150 if all extensions are exercised; Authorize the City Manager to execute the renewal options with aggregate price fluctuations of up to $50,000 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 16. Agreement regarding Ground Lease with CNP6 Real Estate LLC and Great Southern Bank 17. Intercreditor Agreements for Bolder Adventure Park: Tri-Party Agreement with Bolder One, LLC and Plains State Bank; Lease Estoppel with Bolder One, LLC, Greater Texas Capital Corporation, and Lincoln Capital Management 18. Resolution Authorizing Lease with Option to Purchase between Grand Prairie Local Government Corporation and Zavala’s Barbecue, LLC for 103 SW 5th Street and 151 SW 5th Street; identify Zavala’s Barbecue, LLC as a business suitable for expansion within the City Finance and Government Committee – July 13, 2021 Page 2 of 3 EXECUTIVE SESSION The Finance and Government Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters - City Manager's Contract” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. ADJOURNMENT The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972 237 8018 or email Gloria Colvin (gcolvin@gptx.org) at least three (3) business days prior to the scheduled meeting to request an accommodation. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Finance and Government Committee agenda was prepared and posted July 9, 2021. Gloria Colvin, Deputy City Secretary Finance and Government Committee – July 13, 2021 Page 3 of 3