Finance and Government Committee

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE CITY HALL - COUNCIL BRIEFING ROOM, 300 W. MAIN STREET TUESDAY, SEPTEMBER 02, 2025 AT 3:00 PM MINUTES CALL TO ORDER Chairman Junior Ezeonu called the meeting to order at 3:00 p.m. PRESENT Chairman Junior Ezeonu Deputy Mayor Pro Tem Kurt G. Johnson ABSENT Council Member Bessye Adams STAFF PRESENTATIONS 1. Financial Update Luis Barrera, Assistant Director of Finance, provided a regular financial update on designated funds and the general financial condition of the city. 2. Public Hearing on Public Improvement District (PID) Budgets Lee Harriss, Special District Administrator, gave the presentation to the committee outlining the Public Improvement District budget process, and gave an overview of the FY 2026 statistics, comparison of the FY 2025 and FY 2026 assessments, FY 2025 and FY 2026 budgets, and comparison of the FY2026 budgets. In response to questions from Deputy Mayor Pro Tem Johnson, Ms. Harriss reported that all PID budgets show an overall decrease primarily due to a decline in property values. Ms. Harriss will provide the committee with details on which districts increased or decreased. It was further noted that fund balances are carried over from year to year to ensure resources are available to pay for future projects. CONSENT AGENDA Chairman Ezeonu asked if there were any questions regarding the consent agenda. Hearing none, Deputy Mayor Pro Tem Johnson moved, seconded by Chairman Ezeonu to approve consent agenda item three and to recommend approval of consent agenda items four and five to Council. The motion carried unanimously. 3. Minutes of the July 22, 2025 Finance and Government Committee FY2026 Budget Meeting #1 and the August 5, 2025 Finance and Government Committee Meeting Finance and Government Committee – September 02, 2025 Page 1 of 4  Approved on Consent Agenda 4. Reject all bids submitted for RFB#25105 – Electric Vehicle Charging Infrastructure Approved on Consent Agenda 5. Resolution Adopting the Financial Management Policies and Designate the Finance Director as the City's Designated Officer pursuant to Chapter 105 of the Texas Local Government Code. Approved on Consent Agenda ITEMS FOR INDIVIDUAL CONSIDERATION 6. 2026 Finance and Government Committee Meeting Dates Cheryl De Leon, Deputy City Manager presented the proposed 2026 Finance and Government Committee meeting dates to the committee for their consideration. Deputy Mayor Pro Tem Johnson moved, seconded by Chairman Ezeonu to approve the 2026 Finance and Government Committee meeting dates as presented. The motion carried unanimously. 7. Ordinance Amending the FY 2024/2025 CIP Budget Thao Vo, Director of Management Services presented this item to the committee noting seeking approval for several to the FY 2024/2025 Capital Improvement Program (CIP) Budget. These adjustments include new appropriation and authorization requests, as well as updates to project costs and schedules. The proposed changes are essential to support the timely completion of capital projects and to address the evolving needs of our community, ensuring the continued development and enhancement of our public facilities and infrastructure. Discussed were the adjustments by fund. Mr. Vo added that these adjustments would enable the city to effectively carry out ongoing and future projects. Deputy Mayor Pro Tem Johnson moved, seconded by Chairman Ezeonu to recommend approval of the item to Council. The motion carried unanimously. 8. Ordinance Amending the FY 2024/2025 Operating Budget Mr. Vo presented this item to the committee noting staff would be seeking council approval for several FY 2024/2025 Operating Funds budget adjustments. The adjustments by fund discussed were the Risk Managment Fund, Employee Insurance Fund and Golf Fund. Mr. Vo mentioned Employee Insurance Fund adjustments have been updated to reflect the most current projections for both revenues and expenditures. These adjustments align the budget amendment with where the fund is expected to end FY25 and ensure the amendment is based on the most accurate information available. Deputy Mayor Pro Tem Johnson moved, seconded by Chairman Ezeonu to recommend approval of this item to Council noting the amendment to the Employee Insurance Fund with the latest projects of $616,568 in transfers in revenue from interest income and $695,230 in Finance and Government Committee – September 02, 2025 Page 2 of 4  expenditures for insurance claims and services from unobligated fund balance. The motion carried unanimously. 9. Construction contract with Llano River Fence Co., LLC for wrought iron fence and electronic vehicle gate construction at Great Southwest Nature Park in the amount of $101,825.80 plus a 5% contingency in the amount of $5,091.29 for a total project cost of $106,917.09 through a national inter-local agreement with BuyBoard Steve Plumer, Parks Planning and Development Manager, presented this item to the committee noting staff is requesting approval of an agreement with Llano River Fence Co., LLC for the site construction of a wrought iron perimeter fence and electronic gate at the Great Southwest Nature Park. The scope of work includes installation of a concrete mow strip, approximately 1,000 linear feet of wrought iron fencing, a pedestrian gate, and an electronic vehicular gate at the park’s parking lot. Deputy Mayor Pro Tem Johnson moved, seconded by Chairman Ezeonu to recommend approval of this item to Council. The motion carried unanimously. 10. Change order No. 2 to add construction scope items with Falkenberg Construction Co. Inc. at the Great Southwest Nature Park including tree planting, irrigation, and vehicular bollards for a total amount of $100,954.92 Mr. Plumer presented this item to the committee noting the change order request is for the addition of twenty-seven new trees including irrigation and vehicular bollards at the Great Southwest Nature Park. Deputy Mayor Pro Tem Johnson moved, seconded by Chairman Ezeonu to recommend approval of this item to Council. The motion carried unanimously. 11. Construction contract with Kraftsman L.P. dba Kraftsman Commercial Playgrounds and Water Parks for sidewalk, irrigation, and misting water feature construction at PlayGrand Adventures in the amount of $341,470.39 plus a 5% contingency in the amount of $17,073.52 for a total project cost of $358,543.91 through a national cooperative agreement with BuyBoard Mr. Plumer presented this item to the committee noting staff is seeking approval of an agreement with Kraftsman, L.P. dba Kraftsman Commercial Playgrounds & Water Parks for site construction of sidewalk, irrigation, and misting water feature at PlayGrand Adventures. Construction will include earthwork, soil conditioning, concrete pads, concrete sidewalk connections, water mister equipment supply & installation, landscape and irrigation. This project is being supported by a $100,000 donation to the PlayGrand Adventures Foundation from BJ and Barb Nichols. Deputy Mayor Pro Tem Johnson moved, seconded by Chairman Ezeonu to recommend approval of this item to Council. The motion carried unanimously. EXECUTIVE SESSION Chairman Ezeonu called a closed session at 3:18 p.m. pursuant to Chapter 551, Subchapter D of the Government Code, V.T.CA. to discuss Section 551.072 "Deliberation Regarding Real Property." Finance and Government Committee – September 02, 2025 Page 3 of 4 Chairman Ezeonu adjourned the closed session and opened the regular meeting at 3:48 p.m. CITIZEN COMMENTS There were no citizen comments. ADJOURNMENT Chairman Ezeonu adjourned the meeting at 3:48 p.m. Chairman Junior Ezeonu Finance and Government Committee – September 02, 2025 Page 4 of 4