Finance and Government Committee - CANCELED

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE COUNCIL BRIEFING ROOM TUESDAY, JUNE 06, 2023 AT 2:30 PM AGENDA - CANCELED The meeting will be held at City Hall Council Briefing Room, 300 W. Main St, Grand Prairie, Texas, and a quorum of the committee or the presiding member will be physically present. Some members may participate remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. 2nd Quarter Diversity & Local Spend Report FY23 2. Water/Wastewater Rate Study from Willdan Financial CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 3. Minutes of the May 2, 2023 Finance and Government Committee Meeting 4. Annual Contract for Service and Repair of Ford Vehicles from Grand Prairie Ford (up to $50,000.00 annually). This contract will be for one year, with the option to renew for four additional one-year periods totaling $250,000.00 if all extensions are exercised 5. Reject all Bids from RFB #23100 for Large Water Meter Testing and Repairs. 6. Annual Contract for mobile app from GoGov (up to $33,540 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $167,700 over five years if all extensions are exercised 7. Contract Renewal for Diverse Supplier Initiative from Higgins & Thornton Consulting Services, LLC in the amount of $49,500. This contract was for one year unless the parties mutually agreed to extend the term. This contract will be for three additional one-year periods totaling $198,000 amount if all extensions are exercised 8. Annual Contract for Fleet Glass Repair Services from Auto Glass Now dba. A-1 Auto Glass (up to $15,000.00 annually). This contract will be for one year, with the option to renew for four additional one-year periods totaling $75,000.00 if all extensions are exercised. Award a secondary to Peruna Glass Inc. dba. Glass Doctor of North Texas (up to $15,000.00 annually) to be used only if the primary is unable to fulfill the City’s needs Finance and Government Committee – June 06, 2023 Page 1 of 4  9. Ratify emergency purchase for the repair of a 12” water line under the Bear Creek bridge at W. Shady Grove Rd with North Texas Contracting in the amount of $70,136.00 10. Change Order 02 with Excel 4 Construction in the net negative amount of ($3,852.00) for pipe size revisions of sanitary sewer outfall project at Skyway Drive and Small Street 11. Purchase of eight (8) Dri-Prime Bypass Pumps from Xylem Dewatering Solutions, Inc., in the amount of $468,742 12. Change Order #1, for an increase in vehicle leasing rates with Acme Auto Leasing in the amount of $17,940 for the second annual renewal, and $17,940 annually thereafter for two additional one year terms, totaling $53,820 13. Contract with DCC, Inc for swimming pool replastering at Kirby Creek Natatorium in the amount of $65,495 and a 5.34% contingency in the amount of $3,498 for a total of $68,993 through a national interlocal agreement with BuyBoard 14. Resolution authorizing the City Manager to execute a cooperative purchasing agreement between the City of Grand Prairie and the Equalis Group 15. Annual Contract for printing services from AC Printing ($57,090), Alpha Graphics ($6,032.41), & Logan Graphics ($24,072) for an annual total of $87,194.41. This contract will be for one year with the option to renew for four additional one-year periods totaling $435,972.05 if all extensions are exercised 16. Annual Contract for Flexible Spending and Dependent Care Account Administration from Total Administrative Services Corporation (TASC) up to $19,950 annually. This contract will be for one year with the option to renew for four additional one-year periods totaling $99,750 if all extensions are exercised 17. One year agreement with Superior Vision, including four annual renewal options, for Basic and Enhanced Insurance plans with guaranteed fixed rates for five years 18. New cubicles purchase for Information Technology Application Services and Administration Divisions from Interior Resources Group totaling $85,228.10. 19. Change Order #1 for Yellowstone Landscape for landscape services of additional locations at Epic Central and price adjustments in the amount of $26,969.32 annually 20. Authorize up to an additional $73,463 to fund Elections Contracts with Dallas County Elections, Tarrant County Elections and Ellis County Elections for the June 10, 2023 Joint Runoff Election, for a total of $238,463 Finance and Government Committee – June 06, 2023 Page 2 of 4 ITEMS FOR INDIVIDUAL CONSIDERATION 21. Contract with Kimley-Horn and Associates for Fiber Optic Master Plan (Phase I at a cost of $257,302.45), and design plans, specifications, and cost estimates (Phase II at a cost of $522,729.06) for a total project cost of $780,031.51 22. Annual Contract with Action Park Alliance, Inc. for the operations, staffing, and management of the Grand Prairie Skate Park. This contract will be for five years in the amount of $249,999.80 with the option to renew for five additional one-year periods totaling $499,999.60 if all extensions are exercised 23. Change Order #01 for annual price agreement contract for Water and Wastewater Repair and Replacement Services from North Texas Contracting in the amount of $480,000 annually. Total contract would be revised to $4,960,000.00 if the option to renew is exercised 24. Annual Contract for Autobody Repairs for Medium/Heavy Duty Trucks & Fire Apparatus from WTR, Inc. (up to $300,000.00 annually). This contract will be for one year, with the option to renew for four additional one-year periods totaling $1,500,000.00 if all extensions are exercised. Award a secondary to Siddons-Martin Emergency Group, LLC. (Up to $300,000.00 annually) to be used only if the primary is unable to fulfill the City’s needs EXECUTIVE SESSION The Finance and Government Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. The views expressed during Citizen Comments are the views of the speaker, and not the City of Grand Prairie or City Council. Council Members are not able to respond to Citizen Comments under state law. ADJOURNMENT The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972-237-8035 or email GPCitySecretary@gptx.org at least three (3) business days prior to the scheduled meeting to request an accommodation. Finance and Government Committee – June 06, 2023 Page 3 of 4 Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Finance and Government Committee agenda was prepared and posted June 2, 2023. Gloria Colvin, Deputy City Secretary Finance and Government Committee – June 06, 2023 Page 4 of 4