Finance and Government Committee Meeting

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE MEETING CITY HALL - COUNCIL BRIEFING ROOM, 300 W. MAIN STREET TUESDAY, JANUARY 07, 2025 AT 3:00 PM MINUTES CALL TO ORDER Chairwoman Clemson called the meeting to order at 3:01 p.m. PRESENT Chairwoman Jorja Clemson Deputy Mayor Pro Tem Junior Ezeonu Council Member Kurt G. Johnson STAFF PRESENTATIONS 1. Financial Update Director of Finance Susan Sanders provided a regular financial update on designated funds and the general financial condition of the City. CONSENT AGENDA Chairwoman Clemson asked the committee if they had any questions on the consent agenda item. Motion to approve agenda item two made by Deputy Mayor Pro Tem Ezeonu, seconded by Council Member Johnson. The motion carried unanimously. 2. Minutes of the December 10, 2024 Finance and Government Committee Meeting Approved on Consent Agenda ITEMS FOR INDIVIDUAL CONSIDERATION 3. Annual contract with A.N.D., Inc., dba A New Deal Irrigation Co., for irrigation repairs and maintenance. This contract will be for one year at an amount not to exceed $25,000 with the option to renew for four additional one-year periods for an amount not to exceed $125,000 if all extensions are exercised. Parks Superintendent Joey Gomez presented this item to the committee noting Park Services staff maintains over 130 irrigation systems throughout our park system and municipal buildings. With only two irrigators and aging irrigation systems, it is impossible to keep up with the repairs and monitoring needed to ensure turf, plants, and trees get a sufficient amount of water. Mr. Gomez advised entering in a contract with A.N.D., Inc for irrigation repairs and maintenance was the best chose and the lowest bidder. Chairwoman Clemson asked if the City has used this vendor before. Ms. Gomez said the City has not used A.N.D., Inc. previously. Finance and Government Committee Meeting – January 07, 2025 Page 1 of 2  Motion to recommend approval of this item to City Council made by Deputy Mayor Pro Tem Ezeonu, seconded by Council Member Johnson. The motion carried unanimously. 4. Contract with the Grand Prairie Cultural Arts Council, Inc. for promotion and facilitation of arts and tourism in the City in an amount not to exceed $75,000. This Contract is for a one- year term and will be paid using 2024-2025 Hotel Motel (HTMT) funds Tourism Manager Sara Dedeluk presented this item to the committee noting The City Council has approved a $75,000 budget for the Grand Prairie Cultural Arts Council, Inc. from the City’s 2024-2025 Hotel Motel (HTMT) Fund as allowed under state law. Prior to receiving he HTMT funds, the Arts Council and City must enter into a contract outlining the use and terms of the budget. Ms. Dedeluk presented the Arts Council plans for 2024-2025 year. Chairwoman Clemson asked for clarification on the Grand Prairie Cultural Arts Council budget presented. Ms. Dedeluk said the budget presented is for promotion and facilitation of arts and tourism in the city. Chairwoman Clemson mentioned the Arts Council events attract more than 20,000 patrons a year primarily to the Uptown Theatre. Motion to recommend approval of this item to City Council made by Deputy Mayor Pro Tem Ezeonu, seconded by Council Member Johnson. The motion carried unanimously. EXECUTIVE SESSION No executive session was held. CITIZEN COMMENTS There were no citizen comments. ADJOURNMENT Chairwoman Clemson adjourned the meeting at 3:20 p.m. Chairwoman Jorja Clemson Finance and Government Committee Meeting – January 07, 2025 Page 2 of 2