Public Safety, Health, and Environment Committee

CITY OF GRAND PRAIRIE PUBLIC SAFETY, HEALTH, AND ENVIRONMENT COMMITTEE COUNCIL BRIEFING ROOM MONDAY, JUNE 05, 2023 AT 3:00 PM MINUTES CALL TO ORDER PRESENT Chairwoman Jorja Clemson Council Member Junior Ezeonu Council Member Jacquin Headen The meeting was called to order by Chairwoman Clemson at 3:00pm STAFF PRESENTATIONS 1. Presentation Disaster Debris Management Plan Updates 2023 Patricia Redfearn, Director of Solid Waste/Landfill presented the updates to the disaster debris management plan. She stated this plan has been in place since 2009 and this is the second update. This update includes new public assistance language with the purpose of identifying roles and responsibilities in the event of a natural disaster. It also explores partnerships with neighboring communities. Chairwoman Clemson asked how many departments are involved in the plan. Ms. Redfearn stated every department is involved in this program and she identified debris reduction sites. Chase Wheeler, Emergency Management Coordinator informed staff of the plan currently in place and the reimbursement process for the city in case of a disaster. He stated we would like the updated plan to be approved and adopted in order to have a better opportunity for reimbursement from FEMA (Federal Emergency Management Agency). 2. General update on Animal Services Division operations, and discuss potential revisions to Livestock and Fowl ordinance, based on feedback from citizen request Lily Yap, Animal Shelter Manager gave an update on Animal Services operations and reviewed the current livestock and fowl ordinance. She has checked with comp cities on their livestock and fowl ordinance and stated some are prohibited and some are more restrictive or permitted with requirements. Councilmember Headen suggested we consider allowing roosters if we had restrictions as the City of Frisco with a minimum of one acre as well as provide a max number of roosters. Councilmember Ezeonu asked if there a different requirement for chickens. Ms. Yap stated yes, the area requirement for chickens is lower than it is for rosters. Chairwoman Clemson stated citizens can have chickens as long as they are 150 feet away from residents. She also stated we are more focused on conditions than number of chickens. Ms. Yap gave an update of staffing and recruitment efforts. She stated the living wage adjustment has helped with staffing and recruitment. The shelter has used temporary staffing agencies and paid internships with a focus toward growth. Councilmember Ezeonu stated he is happy to hear living wage has made an impact and asked if it is only for full time employees. Ms. Yap Public Safety, Health, and Environment Committee – June 05, 2023 Page 1 of 4  stated yes, it is only for full time employees and the department does not have many part time employees. She also gave an update on Prairie Trotters, a program where volunteers come and walk the shelter dogs. She stated there are national challenges with increases in intake and a decrease in adoptions. The shelter looks are length of stay for animals and assisting the community in pet retention. Councilmember Headen suggested decreasing the acreage requirement from 40 acres to 1 acre in Grand Prairie or a decrease to 4-5 acres for livestock and fowl. Councilmember Ezeonu stated he likes the ordinance as it is. Chairwoman Clemson asked that this item be discussed further at the next meeting. Citizen comment – Raju R. Rajan 209 Cedar Drive Grand Prairie Requested an update to the ordinance that will allow them to have roosters on their one-acre property. AGENDA ITEMS Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 3. Minutes of the May 1, 2023 Public Safety, Health, and Environment Committee meeting Councilmember Headen motioned to approve this item; seconded by Councilmember Ezeonu; Approved 3-0 4. Ratify an application for the FY 2024 High Priority Commercial Motor Vehicle grant (FM- MHP-23-001) from the Federal Motor Carrier Safety Administration (FMCSA) in the amount of $768,163, and Authorize the City Manager to accept, reject, alter, or terminate the grant, if awarded Ryan Simpson, Assistant Director Operations Support Bureau stated this is the final year of the current grant and we would like to submit application for renewal. Councilmember Ezeonu motioned to approve this item; seconded by Councilmember Headen; Approved 3-0 5. Ratify an application for the FY 2024 Selective Traffic Enforcement Program (STEP) Comprehensive grant from the Texas Department of Transportation (TXDOT) in the amount of $98,430.03, and authorize the City Manager to accept, reject, alter, or terminate the grant, if awarded Ryan Simpson, Assistant Director Operations Support Bureau stated this grant is lower than in previous years as it is based on the number of crashes. This lower amount is due to a lower number of crashes. Councilmember Headen motioned to approve this item; seconded by Councilmember Ezeonu; Approved 3-0 6. Ratify an application for the FY 2024 Selective Traffic Enforcement Program (STEP) Commercial Vehicle Enforcement grant from the Texas Department of Transportation (TXDOT) in the amount of $44,964.19, and authorize the City Manager to accept, reject, alter, or terminate the grant, if awarded Public Safety, Health, and Environment Committee – June 05, 2023 Page 2 of 4  Ryan Simpson, Assistant Director Operations Support Bureau stated this grant is for commercial vehicles and includes truck route violation enforcement. Councilmember Ezeonu moved to approve this item; seconded by Councilmember Headen; Approved 3-0 7. Ratify an application for the FY 2023 Community Oriented Policing Services (COPS) Community Policing Development (CPD) Microgrant for the UNIDOS Program, from the United States Department of Justice in the amount of $168,300.00, and authorize the City Manager to accept, reject, alter, or terminate the grant, if awarded Ryan Simpson, Assistant Director Operations Support Bureau stated this grant funds the UNIDOS program to foster relationship between Police and the Hispanic community. It is used for food events, training related to fraud, backpacks, and other programs. Councilmember Headen motioned to approve this item; seconded by Councilmember Ezeonu; Approved 3-0 8. Ratify an application for the FY 2023 Community Oriented Policing Services (COPS) Community Policing Development (CPD) Microgrant for Officer Recruitment and Retention, from the United States Department of Justice in the amount of $338,366.00, and authorize the City Manager to accept, reject, alter, or terminate the grant, if awarded Ryan Simpson, Assistant Director Operations Support Bureau stated this is a grant used for officer recruitment and retention efforts particularly for female officers. Councilmember Ezeonu motioned to approve this item; seconded by Councilmember Headen; Approved 3-0 9. Annual Contract for psychological testing services with Sage Cognitive Solutions; Altman Psychological; and Price, Proctor & Associates in the annual amount not to exceed $150,000. All agreements will be for one year with the option to renew for four additional one-year periods not to exceed a total of $750,000 if all renewal options are exercised Ryan Simpson, Assistant Director Operations Support Bureau stated the psychological testing services contract are necessary to have multiple vendors due to scheduling conflicts. Councilmember Headen moved to approve this item; seconded by Councilmember Ezeonu; Approved 3-0 10. Annual contract for polygraph testing services with Behavioral Measures, Ruiz Protective Services, Sage Cognitive Solutions, and Woods & Associates in the annual amount not to exceed $75,000. All agreements will be for one year with the option to renew for four additional one-year periods not to exceed a total of $375,000 if all renewal options are exercised Ryan Simpson, Assistant Director Operations Support Bureau stated we are using four vendors due to ease of scheduling. Councilmember Ezeonu moved to approve this item; seconded by Councilmember Headen; Approved 3-0 Public Safety, Health, and Environment Committee – June 05, 2023 Page 3 of 4  11. Ordinance Amending Chapter 28 “Housing Enforcement” of the Code of Ordinances to Add Article IV “Group Living Residential Units” to Require Registration of Group Living Residential Units; Providing a Penalty Clause, a Savings Clause, and a Severability Clause; and providing an Effective Date Tiffany Bull, Assistant City Attorney presented proposed changes to the group residential living ordinance. She reviewed the distances requirements and stated we currently do not have a requirement for registration. Ms. Bull stated we are proposing to mandate a registration requirement for group living residential units. Councilmember Clemson asked about the types of group homes. Ms. Bull stated these include homes for adults with disabilities, elderly, daycares and residential care facilities where caretakers reside at the residence. There are also other types. Some of these residences are in single family neighborhoods but we can regulate distance requirements. Councilmember Ezeonu asked about mechanism are we using to determine where these facilities are located. Ms. Bull stated we would use Police as well as environmental and mental health agencies to determine where these facilities are located. Chairwoman Clemson asked if there will there be a registration fee. Ms. Bull stated there is no consideration of a fee at this time. Councilmember Ezeonu moved to approve this item; seconded by Councilmember Headen; Approved 3-0 EXECUTIVE SESSION No executive session CITIZEN COMMENTS No citizen comments. ADJOURNMENT The meeting was adjourned at 4:03pm. Chairwoman, Jorja Clemson Public Safety, Health, and Environment Committee – June 05, 2023 Page 4 of 4