Public Safety, Health, and Environment Committee

CITY OF GRAND PRAIRIE PUBLIC SAFETY, HEALTH, AND ENVIRONMENT COMMITTEE CITY HALL - COUNCIL BRIEFING ROOM, 300 W. MAIN STREET MONDAY, FEBRUARY 10, 2025 AT 3:00 PM MINUTES CALL TO ORDER Chairman Lopez called the meeting to order at 3:00 p.m. PRESENT Chairman John Lopez Council Member Bessye Adams Council Member Jacquin Headen STAFF PRESENTATIONS 1. Grand Prairie 2025 Federal Legislative Initiatives for Infrastructure Managing Director Lisa Norris provided the committee a proposed list for 2025 Legislative Initiatives for key infrastructure projects for the city noting this information will be shared with Federal legislators to highlight the city’s needs. Council Member Adams mentioned the importance of the city being strategic in their presentation of the city’s needs when meeting with the representatives requesting staff to meet with the representatives beforehand to ensure the city’s projects align and/or are of interest for their support. Chairman Lopez asked if an additional section could be added highlighting projects that the city is seeking additional funding for and any funding received. Council Member Headen mentioned she would like the information to highlight the funds needed for the next phase of the project rather than the complete project list including renderings if necessary. Discussion with the committee included their areas of interest; Chairman Lopez – Fish Creek Linear Park and Multi-Heritage Center; Council Member Headen – International Corridor, Multi-Heritage Center and Mental Health Awareness; Council Member Adams – Friendship Park Watershed and Dredging, Mental Health Programming and Collaboration with Police Department, Gardening, Funding or Programs for Food Deserts throughout the City. The committee requested a meeting with Stephen Hofmann, President of Lone Star Consulting, LLC to give a follow-up/recap of 2024 and his strategy on the new administration and also meet his staff. 2. 35th Quarterly Judicial Report Presiding Judge Bryan Arnold presented to the committee an update on the Judicial Activity Report, September through December 2024. Public Safety, Health, and Environment Committee – February 10, 2025 Page 1 of 4  3. Presentation on the Police Department’s enforcement of traffic and quality-of-life offenses Police Chief Daniel Scesney and Assistant Police Chief Tim Sliva presented to the committee the Police Department’s new FOCUS Enforcement Detail, targeting traffic and quality of-life offenses and noting accomplishments and direction; F.O.C.U.S. initiative (year one); F.O.C.U.S. enforcement detail and F.O.C.U.S. enforcement detail benefits. Police Chief Scesney mentioned the Red Light Camera to fund this program. Council Member Headen inquired how long it would take to fund this program. Chief Scesney said immediately. Chairman Lopez inquired on areas of high concern. Chief Scesney said we can immediately target and adjust as needed to increase the safety. Council Member Adams inquired on how quality of life is tracked. Assistant Police Chief Sliva mentioned that hot grid areas and crimes are tracked constantly. Chief Scesney added the cornerstone of F.O.C.U.S. is to get an officer in the high-risk areas and ultimately help deter crime. CONSENT AGENDA Chairman Lopez asked if the committee had questions on any Consent Agenda items. There were none. Council Member Headen moved, seconded by Council Member Adams, to approve agenda item four and recommend approval to council of items five through seven. The motion carried unanimously. 4. Minutes of the January 13, 2025 Public Safety, Health and Environment Committee Meeting Approved on Consent Agenda 5. Resolution Ratifying the Application for and Authorizing the Acceptance of the Keep America Beautiful 2025 Great to Greatest American Cleanup Cash Grant in the Amount of $2,500 for “The Big Event” Approved on Consent Agenda 6. Award a price agreement for concrete recycling to Big City Crushed Concrete of Dallas, Texas in an amount not to exceed $112,500 per year with the possibility of four one-year renewals, for a total amount not to exceed $562,500 if all extensions are executed. Approved on Consent Agenda 7. Approve the Purchase of Mobile Litter Fences for the Grand Prairie Landfill in the amount of $70,990 from Hawaii Drillers, Inc. dba Coastal Netting Systems of Bakersfield, California Approved on Consent Agenda INDIVIDUAL CONSIDERATION 8. Annual Contract for Asbestos and Mold Remediation Services from HP Ecological Services, LLC dba HP EnviroVision. This contract will be for one year in an amount not to exceed $200,000 annually with the option to renew for four additional one-year periods totaling an amount not to exceed $1,000,000 if all extensions are exercised. Public Health, and Environmental Quality Director Cindy Mendez presented this item to the committee noting the Public Health Division reviews all city building remodels for compliance Public Safety, Health, and Environment Committee – February 10, 2025 Page 2 of 4  with asbestos and mold requirements. If testing indicates the presence of asbestos or mold, Public Health must utilize a state licensed remediation contractor in accordance with the Texas Department of State Health Services rules and regulations. HP EnviroVision is a state licensed remediation contractor. The contract is utilized on an as needed basis when asbestos or mold is identified during a city building remodel or demolition. The city department who requests the work provides the funding as part of their remodel budget. Council Member Headen inquired on the next project that requires mold and asbestos remediation. Ms. Mendez said it would be demolishing an old Parks pool house. Council Member Adams inquired if the services can also be used for the downtown project. Ms. Mendez answered in the affirmative. Chairman Lopez thanked staff for the update. Council Member Adams moved, seconded by Council Member Headen, to recommend approval of this item to Council. The motion carried unanimously. 9. Contract with Comcate Software, Inc., for Code Compliance Case Management Software, in an Amount not to Exceed $93,391 for an Initial One-Year Term, Including Implementation and Training Services, with Four Annual Renewal Options at an Initial Renewal Rate of $33,346 and an Annual Renewal Rate increase of Approximately Five Percent (5%) Per Year Totaling an Amount Not to Exceed $237,116 if all renewals and optional services are utilized Code Compliance Manager Chad McGowen presented this item to the committee noting the Police Department’s Code Compliance Division has experienced operational difficulties and inefficiencies with its current case management platform. The current system has limited features and functionality, is not user-friendly, and there is little-to-no automation of routine tasks. As part of the FY2025 budget development process, staff researched alternative case management platforms on the market, specifically designed for code compliance use. The proposed contract will be for one year, with the option to renew for four additional one-year periods. Also included is additional labor hours for training and setup services, should those services be required. Council Member Adams inquired on the software implementation timeframe. Police Assistant Director Ryan Simpson said approximately the integration from the old software to the new software would take approximately 90 days to complete. Council Member Headen mentioned she liked that the new software automatically creates the follow up, individualized notes can be made and asked Legal staff to look into the Code Compliance frequent callers who do not make good use of employee time as it can negatively impact productivity and workload. Council Member Headen moved, seconded by Council Member Adams, to recommend approval of this item to Council. The motion carried unanimously. 10. Construction Contract Amendment No. 3 with Key Construction Texas, LLC in the amount of $181,760.16 for Emergency Operations Center and Fire Station 6 work, including signage additions, landscape enhancements, added millwork scope, wage fraud software usage, mechanical engineering additions, lighting/technology changes, code requirement requests and added/revised door hardware provisions Deputy City Manager Cheryl De Leon presented this item to the committee noting the approval of this contract amendment is for the Emergency Operations Center and Fire Station 6 Public Safety, Health, and Environment Committee – February 10, 2025 Page 3 of 4  construction work addressing project enhancements, revisions and coordination items. Chairman Lopez thanked staff for the update. Council Member Adams moved, seconded by Council Member Headen, to recommend approval of this item to Council. The motion carried unanimously. 11. Professional Design Services Contract with Magee Architects of Texas, L.P. for the design of the Public Safety Building Evidence Storage Facility in the amount of $479,851.50 with additional project allowances of $33,993 for a total funding request of $513,844.50 Mr. Simpson presented this item to the committee noting the approval of this Professional Design Services Contract with Magee Architects of Texas, L.P. is for the design of Public Safety Building Evidence Storage Facility that is much need as the current Public Safety Building evidence storage capacity has reached its limit. Council Member Adams asked if an RFP/RFQ was done. Mr. Simpson said no as it is a professional service contract. Council Member Headen moved, seconded by Council Member Adams, to recommend approval of this item to Council. The motion carried unanimously. 12. Appoint Elaina Williamson to the Tarrant County 9-1-1 Emergency Assistance District Board of Managers to Replace Aubry Insco for the Remainder of the Term Assistant Police Chief Francis Obudo presented this item to the committee noting Elaina Williamson, the Police Department’s incoming Emergency Communications Division Manager, is replacing Aubry Insco, who recently retired. Elaina has been with the City for over ten years and will be a valuable asset to the Tarrant County 9-1-1 Emergency Assistance District Board of Managers. Ms. Williamson thanked the committee for their consideration and spoke briefly on her qualifications and desire to serve on the Tarrant County 9-1-1 Emergency Assistance District Board of Managers. Council Member Adams moved, seconded by Council Member Headen, to recommend approval of this item to Council. The motion carried unanimously. EXECUTIVE SESSION No executive session held. CITIZEN COMMENTS There were no citizen comments. ADJOURNMENT Chairman Lopez adjourned the meeting at 4:10 p.m. Chairman John Lopez Public Safety, Health, and Environment Committee – February 10, 2025 Page 4 of 4