City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES NOVEMBER 13, 2012 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress and Councilmembers Mike Bren, Pam Horner, Diana Jennings, Bill Moore, Jesse Palacios, Javier Rodriguez and Joan Souders. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, City Treasurer John Myers, Fire Chief Pat Mason and City Clerk Anita Palacios. 2. PLEDGE OF ALLEGIANCE Councilmember Souders led the pledge of allegiance. 3. PRESENTATIONS – None 4. PUBLIC COMMENT Dale Burgeson, 1102 Carriage Square Drive, Grandview and Christina Valenzuela, 1100 Carriage Square Drive, Grandview, requested Council obtain funding or propose an LID to construct sidewalks in the Carriage Square neighborhood. 5. CONSENT AGENDA On motion by Councilmember Horner, second by Councilmember Souders, Council unanimously approved the Consent Agenda consisting of the following: A. Minutes of the October 23, 2012 regular meeting B. Electronic Payroll Fund Transfers (EFT) in the amount of $70,963.59 C. Payroll Check Nos. 6370-6394 in the amount of $21,390.44 D. Payroll Direct Deposit 10/16/12 – 10/31/12 in the amount of $91,179.69 E. Claim Check Nos. 102409-102528 in the amount of $244,296.48 F. Ordinance No. 2012-23 levying the 2013 ad valor property taxes and excess levy taxes G. Resolution No. 2012-51 authorizing the Mayor to sign the 2013 Interlocal Corrections/Detention Agreement with Yakima County H. Resolution No. 2012-52 declaring certain property as surplus and authorizing its sale or disposition 6. ACTIVE AGENDA A. Public Hearing – 2013 Current Expense Fund Revenue Sources Mayor Childress opened the public hearing for the purpose of receiving comments on the 2013 Current Expense Fund Revenue Sources. Regular Meeting Minutes November 13, 2012 Page 2 City Treasurer Myers reported that the total estimated revenue for the Current Expense Fund in 2013 was estimated to be $4,941,360. Compared to projected revenue for the current year 2012 of $4,746,780, this was an increase of $194,580. Of the 2013 estimated revenues, $1,375,000 was estimated for property tax collection. The Current Expense Fund revenue estimates were detailed in the preliminary budget document. It was noted there was a decrease in the general operating revenues for the Current Expense Fund. It was noted there was the inclusion of a sale of assets and that was the reason for the increase in total revenues. Mayor Childress requested public comments. No public comments were received. City Clerk Palacios indicated that there were no public comments received by mail. The public testimony portion of the hearing was declared closed and no further comments were received. B. Resolution No. 2012-53 authorizing the Mayor to sign an Option and Water Tower Lease Agreement between the City of Grandview and Cellco Partnership d/b/a Verizon Wireless Verizon Wireless requested to lease a portion of the water tower located at King Street and Elm Street known as Tower Park for antenna and equipment space in connection with its federally licensed communications business. The monthly lease payment to the City would be $1,300 per month. On motion by Councilmember Horner, second by Councilmember Moore, Council unanimously approved Resolution No. 2012-53 authorizing the Mayor to sign an Option and Water Tower Lease Agreement between the City of Grandview and Cellco Partnership d/b/a Verizon Wireless. C. Ordinance No. 2012-24 amending Chapter 2.24 of the Grandview Municipal Code to include certain qualifications for Police Chief and Ordinance No. 2012-25 amending Chapter 2.28 of the Grandview Municipal Code pertaining to the position of Fire Chief At the October 9, 2012 meeting, Council approved Ordinance Nos. 2012-19 and 2012-20 providing for residency requirements for the Police Chief and Fire Chief within the City’s urban growth area (UGA). At the October 23, 2012 meeting, Council discussed broadening the residency requirement to one mile beyond the UGA. Following additional review by staff, City Administrator Arteaga recommended the ordinances be amended to provide that the Police Chief and Fire Chief must reside at a location from which he or she can respond to incidents within the City of Grandview in no more than ten (10) minutes. On motion by Councilmember Moore, second by Councilmember Souders, Council unanimously approved Ordinance No. 2012-24 amending Chapter 2.24 of the Grandview Municipal Code to include certain qualifications for Police Chief and Ordinance No. 2012- 25 amending Chapter 2.28 of the Grandview Municipal Code pertaining to the position of Fire Chief. Regular Meeting Minutes November 13, 2012 Page 3 D. Resolution No. 2012-54 authorizing the Mayor to sign a Washington State Department of Transportation Supplemental Agreement Number 1 for the Euclid Road Improvements The City Engineer recommended that the bid opening for the Euclid Road Improvements be conducted in January 2013 rather than December 2012 as previously scheduled. Past experience proved that advertising for construction in January/February provided better results than at year end. The City’s agreement with the Washington State Department of Transportation had the project design closing out on December 31, 2012. The City Engineer recommended an extension of the close-out date from December 31, 2012 to June 30, 2013. On motion by Councilmember Horner, second by Councilmember Rodriguez, Council unanimously approved Resolution No. 2012-54 authorizing the Mayor to sign a Washington State Department of Transportation Supplemental Agreement Number 1 for the Euclid Road Improvements. 7. UNFINISHED AND NEW BUSINESS – None 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS CDBG Application Submittal – City Administrator Arteaga reported that the application cycle for Community Development Block Grants was underway and applications were due January 31, 2013. He recommended the City resubmit the East Fourth Street Neighborhood Improvements on East Fourth Street from Ash to Elm and Birch Street from East Third to East Fourth. Council concurred. 9. MAYOR & COUNCILMEMBER MEETING REPORTS Childress Grandchild – Mayor Childress announced the birth of his first grandchild, a boy, Sebastian Lee Childress born on November 8th. 10. EXECUTIVE SESSION – Personnel Issues, Property Matters & Potential Litigation Mayor Childress adjourned the meeting to an executive session at 7:30 p.m., for approximately 15 minutes to discuss personnel matters per RCW 42.30.110(1)(g) with the aforementioned Mayor, Councilmembers, City Attorney, City Administrator, City Treasurer and City Clerk present. The meeting resumed at 7:45 p.m. Mayor Childress adjourned the meeting to an executive session at 7:45 p.m., for approximately 5 minutes to discuss property matters per RCW 42.30.110(1)(c) with the aforementioned Mayor, Councilmembers, City Attorney, City Administrator, City Treasurer and City Clerk present. The meeting resumed at 7:50 p.m. The Mayor adjourned the meeting to another executive session at 7:50 p.m., for approximately 10 minutes to discuss potential litigation per RCW 42.30.110(1)(i) with the aforementioned Mayor, Councilmembers, City Attorney, City Administrator, Fire Chief and City Clerk present. The meeting resumed at 7:55 p.m. Regular Meeting Minutes November 13, 2012 Page 4 11. ADJOURNMENT On motion by Councilmember Moore, second by Councilmember Rodriguez, Council unanimously adjourned the regular meeting at 7:55 p.m. _______________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk