City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES AUGUST 26, 2014 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress, Councilmembers Gloria Mendoza, Bill Moore, Jesse Palacios, Javier Rodriguez and Joan Souders. Excused from the meeting were Councilmembers Mike Bren and Diana Jennings. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, City Treasurer Matt Cordray, Assistant Public Works Director Santos Trevino and City Clerk Anita Palacios. 2. PLEDGE OF ALLEGIANCE Councilmember Souders led the pledge of allegiance. 3. PRESENTATIONS – None 4. PUBLIC COMMENT Larry Matsen of Yakima introduced himself as a candidate for the Executive Director position with the Yakima Valley Conference of Governments. 5. CONSENT AGENDA On motion by Councilmember Rodriguez, second by Councilmember Moore, Council unanimously approved the Consent Agenda consisting of the following: A. Minutes of the August 12, 2014 study session B. Minutes of the August 12, 2014 regular meeting C. Payroll Electronic Fund Transfers (EFT) Nos. 5242 – 5246 in the amount of $64,685.99 D. Payroll Check Nos. 7599 – 7629 in the amount of $85,677.19 E. Payroll Direct Deposit 8/1/14 – 8/15/14 in the amount of $89,894.00 F. Claim Check Nos. 106409 – 106494 in the amount of $223,739.62 6. ACTIVE AGENDA A. Resolution No. 2014-42 approving Task Order No. 2014-4 with Huibregtse, Louman Associates, Inc., for the Water System Plan Update Every six years, the Department of Health required the City to update the Water System Plan. The Water System Plan was a planning tool used to identify system improvements such as:  Maintenance problems (water leaks)  Improvements in order to meet fire protection  Improvements to accommodate growth  Water storage requirements Regular Meeting Minutes August 26, 2014 Page 2  System compliance The Water System Plan also played a major part when applying for construction funding. Updating the Water System Plan was very complex and gathering information would be very time consuming. Updating the last Water System Plan took over twelve months. The City Engineers have provided Task Order 2014-04 for the Water System Plan update in the amount of $100,000 which was based on a time-spent basis. On motion by Councilmember Moore, second by Councilmember Souders, Council unanimously approved Resolution No. 2014-42 approving Task Order No. 2014-4 with Huibregtse, Louman Associates, Inc., for the Water System Plan Update. B. Resolution No. 2014-43 amending Chapter 23 Vehicle Use Policy of the City of Grandview Personnel Policy Manual The City of Grandview’s Personnel Policy Manual was adopted on May 5, 2008. Chapter 23 Vehicle Use Policy of the City of Grandview Personnel Policy Manual was amended to clarify Section 23.05 Taking City Vehicles Home. Teamsters Local No. 760 representing the three union groups accepted the modifications. On motion by Councilmember Mendoza, second by Councilmember Souders, Council unanimously approved Resolution No. 2014-43 amending Chapter 23 Vehicle Use Policy of the City of Grandview Personnel Policy Manual. C. Ordinance No. 2014-13 adopting a new Chapter 2.70 to the Grandview Municipal Code entitled “Land Use/Development Fees” With the reduction in staffing levels, City Hall staff suggested the implementation of a fee schedule for land use/development fees rather than having to search through the entire Grandview Municipal Code to find a certain fee for a land use/development permit or application. A fee schedule for Land Use/Development Fees was created for adoption. On motion by Councilmember Palacios, second by Councilmember Moore, Council unanimously approved Ordinance No. 2014-13 adopting a new Chapter 2.70 to the Grandview Municipal Code entitled “Land Use/Development Fees”. 7. UNFINISHED AND NEW BUSINESS – None 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS Bonnieview Road Improvements – The contractor has substantially completed the Bonnieview Road Improvements project with the exception of the light poles which would be installed by Pacific Power & Light Company next month. Euclid Lift Station West Forcemain Relining – The relining of the Euclid Lift Station west forcemain project was delayed by two weeks due to the material used in the relining process did not cure correctly. New materials were reordered. Regular Meeting Minutes August 26, 2014 Page 3 9. MAYOR & COUNCILMEMBER MEETING REPORTS Rose Garden – Councilmember Palacios commented on the positive improvements the relocation of the Rose Garden to the east entrance was to the community. YVCOG General Membership Meeting – Grandview would be hosting the YVCOG General Membership meeting on Wednesday, September 17th at the Community Center. New Business Welcome Certificate – Mayor Childress recommended the City welcome new businesses by presenting them with a certificate at their ribbon cutting. The Council concurred. 10. EXECUTIVE SESSION – None 11. ADJOURNMENT On motion by Councilmember Mendoza, second by Councilmember Rodriguez, Council unanimously adjourned the regular meeting at 7:35 p.m. ___________________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk