City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES NOVEMBER 25, 2014 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress, Councilmembers Mike Bren, Gloria Mendoza, Bill Moore, Robert Ozuna, Jesse Palacios, Javier Rodriguez and Joan Souders. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, City Treasurer Matt Cordray, Library Director Elizabeth Jahnke, Parks & Recreation Director Mike Carpenter and City Clerk Anita Palacios. 2. PLEDGE OF ALLEGIANCE Library Director Jahnke led the pledge of allegiance. 3. PRESENTATIONS – None 4. PUBLIC COMMENT – None 5. CONSENT AGENDA On motion by Councilmember Moore, second by Councilmember Rodriguez, Council unanimously approved the Consent Agenda consisting of the following: A. Minutes of the November 12, 2014 special budget meeting B. Minutes of the November 12, 2014 regular meeting C. Payroll Electronic Fund Transfers (EFT) Nos. 5283 – 5287 in the amount of $62,244.27 D. Payroll Check Nos. 7762 – 7781 in the amount of $81,920.19 E. Payroll Direct Deposit 11/1/14 – 11/15/14 in the amount of $84,280.84 F. Claim Check Nos. 106956 – 107038 in the amount of $189,653.72 G. Resolution No. 2014-59 authorizing the Mayor to sign the Technical Assistance Contract No. 010115GV with the Yakima Valley Conference of Governments H. Bonnieview Road Improvements Project Acceptance 6. ACTIVE AGENDA A. Public Hearing – 2015 Preliminary Budget Mayor Childress opened the public hearing for the purpose of receiving comments on the 2015 Preliminary Budget. Mayor Childress requested public comments. No public comments were received. City Clerk Palacios indicated that there were no public comments received by mail. Regular Meeting Minutes November 25, 2014 Page 2 The public testimony portion of the hearing was declared closed and no further comments were received. B. Resolution No. 2014-60 authorizing the Mayor to sign the CDBG Program General Purpose Grant Contract No. 14-65400-021 with the Washington State Department of Commerce for the East Fourth Street Neighborhood Improvements The City applied for and successfully received a Community Development Block Grant (CDBG) in the amount of $750,000 to fund water, sewer, street and sidewalk improvements in the East Fourth Street neighborhood. Staff presented the CDBG General Purpose Grant contract documents from the Department of Commerce for the East Fourth Street Neighborhood Improvements for Council consideration. The scope of work and budget stated the goals/ expected results to be accomplished, and listed the schedule and budget for the specific construction activities to be conducted. On motion by Councilmember Bren, second by Councilmember Palacios, Council unanimously approved Resolution No. 2014-60 authorizing the Mayor to sign the CDBG Program General Purpose Grant Contract No. 14-65400-021 with the Washington State Department of Commerce for the East Fourth Street Neighborhood Improvements. C. Resolution No. 2014-61 authorizing the Mayor to enter into an Agreement for Professional Services with Huibregtse, Louman Associates, Inc., for the years 2015, 2016 and 2017 At the November 12, 2014 Council meeting, Huibregtse, Louman Associates, Inc., was selected as the most qualified municipal engineering firm based on the 20+ years of experience with the City. Staff was directed to negotiate a three-year engineering services contract, in accordance with State Law. The Agreement for Professional Services negotiated with Huibregtse, Louman Associates, Inc., was presented for consideration. The contract was identical to that for the previous three years with the following exception: Exhibits A – Schedule of Rates 2015, 2016 and 2017. Across all billing categories, the rates increased an average of 3.3%. The rates were normal hourly billing rates and were the same rates for all cities and counties they work for. Increased hourly rates were necessary to accommodate increased B&O taxes, health insurance, etc. On motion by Councilmember Bren, second by Councilmember Souders, Council unanimously approved Resolution No. 2014-61 authorizing the Mayor to enter into an Agreement for Professional Services with Huibregtse, Louman Associates, Inc., for the years 2015, 2016 and 2017. D. Swim Pool Committee Appointments As the municipal swimming pool would turn 60 years old in 2015, there continued to be a priority to seek direction and solutions for an updated facility. It was the desire of Council to establish a Swim Pool Committee to help research and propose a viable option that would suit the needs of the Grandview community. Within the recently updated Grandview Parks and Recreation Plan, one of the very top priorities was to update the aging swim pool facility. To begin the process, guidelines were generated to appoint an eleven (11) member Swim Pool Committee to begin a Regular Meeting Minutes November 25, 2014 Page 3 grassroots effort within the community to find a viable option to update, construct and operate a swim pool facility. On motion by Councilmember Ozuna, second by Councilmember Rodriguez, Council unanimously approved the appointments of the eleven (11) member Swim Pool Committee recommended by the Mayor, as follows:  City Council Member – Joan Souders  (2) Swim Team Representatives – Carolyn Vining and Tony Cromwell  Advocate for the Disabled – Dawn Meyer  High School Representative – Taylor Ebbelaar  (2) Community Members At-Large - Mitchel Wagner and Betty Garza  Parent of Swim Lesson Participants – Sally Mendoza  Rotary Club Member – Jan McDonald  Senior Adult – Alix Carlson  Past Pool Committee Member – Rachel Binfet 7. UNFINISHED AND NEW BUSINESS – None 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS Sidewalk Snow & Ice Maintenance – Public Works employees would be providing snow and ice removal on the sidewalks located downtown and the new sidewalk on Bonnieview. 9. MAYOR & COUNCILMEMBER MEETING REPORTS Street Sanding – Mayor Childress reported that an e-mail was received from Jennie McGhan commending the Public Works crew for putting down deicer at the intersections before the freezing rain on November 20th. 10. EXECUTIVE SESSION – None 11. ADJOURNMENT On motion by Councilmember Moore, second by Councilmember Mendoza, Council unanimously adjourned the regular meeting at 7:15 p.m. ___________________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk