City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES JUNE 23, 2015 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress and Councilmembers Dennis McDonald, Bill Moore, Jesse Palacios, Javier Rodriguez and Joan Souders. Excused from the meeting were Councilmembers Mike Bren and Gloria Mendoza. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Treasurer Matt Cordray, Assistant Public Works Director Santos Trevino and City Clerk Anita Palacios. Excused from the meeting was City Attorney Quinn Plant. 2. PLEDGE OF ALLEGIANCE Jan McDonald led the pledge of allegiance. 3. OATH OF OFFICE – Dennis McDonald appointment (Position 6) City Clerk Palacios administered the Oath of Office to newly appointed Councilmember Dennis McDonald (Position 6). 4. PRESENTATIONS A. Scott Miller, Director w/Yakima Valley Office of Emergency Management RE: 2015 Emergency Management Program Scott Miller, Director with Yakima Valley Office of Emergency Management gave a presentation regarding the 2015 Emergency Management Program. 5. PUBLIC COMMENT – None 6. CONSENT AGENDA On motion by Councilmember Rodriguez, second by Councilmember Souders, Council unanimously approved the Consent Agenda consisting of the following: A. Minutes of the June 9, 2015 regular meeting B. Payroll Electronic Fund Transfers (EFT) Nos. 5391-5395 in the amount of $108,784.37 C. Payroll Check Nos. 8134-8155 in the amount of $91,484.54 D. Payroll Direct Deposit 06/01/15 – 06/15/15 in the amount of $131,693.18 E. Claim Check Nos. 108340-108421 in the amount of $195,541.28 Regular Meeting Minutes June 23, 2015 Page 2 7. ACTIVE AGENDA A. Public Hearing – 2016-2021 Six-Year Transportation Improvement Program Mayor Childress opened the public hearing to receive comments on the 2016-2021 Six-Year Transportation Improvement Program by reading the public hearing procedure. City Administrator Arteaga explained that each year during the month of June, the City was required to update the Six-Year Transportation Improvement Plan (TIP). He provided a brief summary of the projects that were included in the 2016-2021 TIP. No comments were received during the public hearing or by mail and the hearing was closed. B. Resolution No. 2015-32 adopting the 2016-2021 Six-Year Transportation Improvement Program On motion by Councilmember Palacios, second by Councilmember Moore, Council unanimously approved Resolution No. 2015-32 adopting the 2016-2021 Six-Year Transportation Improvement Program. C. Closed Record Public Hearing – Petition for Annexation & Rezone – Port of Grandview, Lois Higgins Family LLC & Kenneth J. Castle Mayor Childress opened the closed record public hearing to consider a petition for annexation and rezone submitted by the Port of Grandview, Lois Higgins Family LLC and Kenneth J. Castle by reading the public hearing procedure. There was no one in the audience who objected to his participation as Mayor or any of the Councilmembers’ participation in these proceedings. None of the Councilmembers had an interest in this issue nor did any stand to gain or lose any financial benefit as a result of the outcome of this hearing and all indicated they could hear and consider the issue in a fair and objective manner. The purpose of the hearing was for the Council to review the record and consider the pertinent facts relating to this issue. No new public testimony was allowed. City Clerk Palacios provided the following review of the record. The City received a Letter of Intent and Petition for Annexation and Rezone signed by the Port of Grandview, Lois Higgins Family LLC and Kenneth J. Castle requesting annexation of their properties to the City of Grandview. The petitioners elected to request annexation under the 60% petition method of annexation. The 60% petition method required signatures by owners of not less than 60% of the assessed value of the total property proposed for annexation. The petition contained sufficient signatures. The proposed annexation and rezone would include the following parcels: Parcel No. 230910-31004 (Port of Grandview); Parcel No. 230910-31003 (Lois Higgins Family LLC); Parcel Nos. 230910-34001 and 230910-34004 (Kenneth J. Castle) and Parcel No. 230910-34002 (Rantcos International Inc.). The petitioners requested the area be annexed with an M-1 Light Industrial zoning. The parcels were included in the City’s Urban Growth Area and the Comprehensive Future Land Use Map Regular Meeting Minutes June 23, 2015 Page 3 designation was industrial for Parcel No. 230910-31004 (Port of Grandview); Parcel No. 230910-31003 (Lois Higgins Family LLC); and Parcel No. 230910-34002 (Rantcos International Inc.) and commercial for Parcel Nos. 230910-34001 and 230910-34004 (Kenneth J. Castle). At the April 14, 2015 City Council meeting, Council accepted the proposed annexation, required the simultaneous adoption of zoning regulations consistent with the Urban Growth Area Future Land Use Map Designations—M-1 Light Industrial and C-2 General Business and required the assumption of all existing City indebtedness by the properties proposed to be annexed the same as all other property within the City in accordance with past practice, and agreed to have the annexation petition heard by a Hearing Examiner. On May 19, 2015, a public hearing was held before the Hearing Examiner to receive comments on the proposed annexation and rezone. A copy of the Hearing Examiner’s recommendation was attached hereto and incorporated herein as part of these minutes. Council requested no clarification of the record. The public hearing was declared closed. On motion by Councilmember Moore, second by Councilmember Souders, Council unanimously accepted the Hearing Examiner’s conclusions and recommendation that the Port of Grandview, Lois Higgins Family LLC & Kenneth J. Castle Petition for Annexation be approved with M-1 Light Industrial zoning for Port of Grandview Parcel No. 230910-31004, the Lois Higgins Family, LLC Parcel No. 230910-31003 and the Rantcos International, Inc. Parcel No. 230910-34002 and with C-2 General Business zoning for the Kenneth J. Castle Parcel Nos. 230910-34001 and 230910-34004. D. Resolution No. 2015-33 authorizing the petition to annex properties known as the Port of Grandview, Lois Higgins Family LLC & Kenneth J. Castle that is contiguous to the City of Grandview and providing for transmittal of said petition to the Yakima County Boundary Review Board for a 45-day review prior to taking final action On motion by Councilmember Palacios, second by Councilmember Souders, Council unanimously approved Resolution No. 2015-33 authorizing the petition to annex properties known as the Port of Grandview, Lois Higgins Family LLC & Kenneth J. Castle that is contiguous to the City of Grandview and providing for transmittal of said petition to the Yakima County Boundary Review Board for a 45-day review prior to taking final action. E. Resolution No. 2015-34 approving Change Order No. 1 with Inland Asphalt Company for the East Wine Country Plaza Improvement Project On March 24, 2015, the City entered into a contract with Inland Asphalt Company for the East Wine Country Plaza infrastructure improvements. Project funding remained following bid award of base improvements for the project. Additional public infrastructure improvements were needed in support of the project and remaining funds would be used to design and construct roadway improvements and irrigation improvements. Regular Meeting Minutes June 23, 2015 Page 4 On motion by Councilmember Souders, second by Councilmember Rodriguez, Council unanimously approved Resolution No. 2015-34 approving Change Order No. 1 with Inland Asphalt Company for the East Wine Country Plaza Improvement Project. 8. UNFINISHED AND NEW BUSINESS A. Councilmember Resignation – Councilmember Mike Bren Mayor Childress announced that Councilmember Mike Bren submitted a letter of resignation from his Council position effective June 19, 2015. Mayor Childress recommended that Mike Everett be appointed to fill the unexpired term vacated by Councilmember Bren. Mr. Everett filed for election in November 2015 and was running unopposed. On motion by Councilmember Moore, second by Councilmember Souders, Council unanimously approved the appointment of Mike Everett to fill the unexpired term vacated by Councilmember Mike Bren. 9. CITY ADMINISTRATOR AND/OR STAFF REPORTS Council Retreat – The Council Retreat was scheduled for July 28th from 1:00 - 5:30 p.m., at the Library Program Room. Employee Appreciation Picnic – The Employee Appreciation Picnic was scheduled for July 31st, 12:00 Noon at the Fire Department. East Wine Country Plaza – All underground infrastructure was completed for the East Wine Country Plaza and paving would begin on June 26th. The grind and overlay of Wine Country Road would begin on June 29th. Forsell Road Sidewalk Extension Project – The Forsell Road Sidewalk Extension project from Euclid to Wallace Way would begin on June 24th and completed by July 31st. Westside Park Parking Lot Improvements – The Westside Park parking lot improvements began last week with trenches for the light pole installation. The School District provided recycled asphalt from the high school track renovation project that would be used as a base for the paving of the parking lot. East Fourth Street and Birch Street Improvements – A public meeting for the East Fourth and Birch Street Improvements was held on June 9th to discuss the improvements with the neighborhood. Advertisement of bids was scheduled for July 1st with bid opening July 22nd. Construction would begin August 1st. Water and Sewer Bond Refinancing – The water and sewer bond refinancing was completed last week. The City would save approximately $174,000 over the next four years. In addition, the City received an A+ rating from the Standard & Poor’s Rating Services. Council Laptops – The Council laptops would be ready for use at the July 14th meeting. Regular Meeting Minutes June 23, 2015 Page 5 10. MAYOR & COUNCILMEMBER MEETING REPORTS Dog Park – Councilmember Souders reported that the small dog section of the dog park would be completed in July. The rule and regulation signs were done and a team of volunteers would be digging the holes for the fencing. Community Parade – Councilmember Souders reported that the Chamber of Commerce would be organizing the Community Parade scheduled on August 6th. 11. EXECUTIVE SESSION – None 12. ADJOURNMENT The regular meeting adjourned at 8:45 p.m. ___________________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk