City Council

GRANDVIEW CITY COUNCIL SPECIAL MEETING MINUTES AUGUST 14, 2018 1. CALL TO ORDER Mayor Norm Childress called the special meeting to order at 5:30 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress and Councilmembers Gay Brewer, Dennis McDonald, Bill Moore and Javier Rodriguez. Councilmember Joan Souders arrived at 5:35 p.m. Absent were: Councilmembers Mike Everett and Gloria Mendoza Staff present were: City Administrator/Public Works Director Cus Arteaga, City Treasurer Matt Cordray and City Clerk Anita Palacios. 2. PLEDGE OF ALLEGIANCE Mayor Childress led the pledge of allegiance. 3. PUBLIC COMMENT – None 4. ACTIVE AGENDA A. Resolution No. 2018-34 authorizing the Mayor to sign the Street Lighting Agreement with PacifiCorp dba Pacific Power for the LED Streetlight Conversion City Administrator Arteaga explained that a proposal was submitted to the Washington State Transportation Improvement Board (TIB) and the City was selected for the Relight Washington Grant Program in the amount of $217,820. The program aims to reduce streetlight operating costs while saving energy and renewing dated infrastructure. The City would benefit from lower rates after installation. The project would convert existing street lights to energy efficient LED street lights. On February 13, 2018, Council approved Resolution No. 2018-11 authorizing the Mayor to sign the State of Washington Transportation Improvement Board Relight Washington Grant Agreement S-E-183(002)-1 for the LED Streetlight Conversion. Pacific Power opened bids for the streetlight conversion projects and has a contractor ready to retrofit the streetlights for three different cities (including Grandview). It was very important that all three cities approve the Street Lighting Agreement with Pacific Power at the same time in order for Pacific Power to place the order for the LED fixtures. The total project was funded by TIB and Pacific Power and when completed the City would reduce the annual street lighting budget by 50%. The intent of the Relight Washington Program was to reduce the street lighting budget and to redirect the savings for additional street projects as appropriate. Discussion took place. Special Meeting Minutes August 14, 2018 Page 2 On motion by Councilmember Moore, second by Councilmember Rodriguez, the Council approved Resolution No. 2018-34 authorizing the Mayor to sign the Street Lighting Agreement with PacifiCorp dba Pacific Power for the LED Streetlight Conversion. B. Ordinance No. 2018-11 amending the 2018 Annual Budget City Treasurer Cordray explained that staff monitoring and review of fund and department budgets identified a budget account to be amended. By Fund, the highlights of the budget changes were as follows:  Street Fund: Increased revenues for TIB Grant – Relight Washington Streetlights and Pacific Power Incentives. Increasd appropriations for Relight Washington Streetlights. Net effect was no change to estimated ending fund balance. Discussion took place. On motion by Councilmember Brewer, second by Councilmember Souders, the Council approved Ordinance No. 2018-11 amending the 2018 Annual Budget. 5. ADJOURNMENT On motion by Councilmember Moore, second by Councilmember McDonald, Council adjourned the special meeting at 5:40 p.m. ___________________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk