City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES JANUARY 22, 2019 1. CALL TO ORDER Mayor Gloria Mendoza called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Mendoza and Councilmembers Gay Brewer, Mike Everett, Dennis McDonald, Bill Moore, Javier Rodriguez and Joan Souders. On motion by Councilmember Moore, second by Councilmember Brewer, Council excused Councilmember McDonald from the January 8, 2019 meeting. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Treasurer Matt Cordray, Fire Chief Pat Mason and City Clerk Anita Palacios. City Attorney Quinn Plant was absent. 2. PLEDGE OF ALLEGIANCE Councilmember Souders led the pledge of allegiance. 3. PRESENTATIONS A. Grandview Mobilization Group Project – WA State Main Street Program Carmen Anders on behalf of the Grandview Mobilization Group was scheduled to provide an update on the Washington State Main Street Program. She was unable to attend and would be rescheduled for a future meeting. 4. PUBLIC COMMENT – None 5. CONSENT AGENDA On motion by Councilmember Moore, second by Councilmember Souders, Council approved the Consent Agenda consisting of the following: A. Minutes of the January 8, 2019 Committee-of-the-Whole meeting B. Minutes of the January 8, 2019 Council meeting C. Payroll Check Nos. 10774-10789 in the amount of $86,145.92 D. Payroll Electronic Fund Transfers (EFT) Nos. 60044-60048 in the amount of $81,547.25 E. Payroll Direct Deposit 1/1/19-1/15/19 in the amount of $103,476.12 F. Claim Check Nos. 116801-116901 in the amount of $229,299.85 6. ACTIVE AGENDA Regular Meeting Minutes January 22, 2019 Page 2 A. Declarations of Interest – Appointment for Vacant City Council Position Declarations of Interest for appointment to the vacant City Council position were received from David S. Diaz, Diana R. Jennings, and Joseph (Joe) Jensen. The three candidates were provided three minutes to address the Council. Councilmember Souders nominated Diana Jennings for appointment to the vacant Council position. Councilmember Brewer nominated David Diaz for appointment to the vacant Council position. No additional nominations were made. The following roll call vote was taken by City Clerk Palacios: • Councilmember McDonald voted for Diana Jennings • Councilmember Rodriguez voted for Diana Jennings • Councilmember Souders voted for Diana Jennings • Councilmember Moore voted for David Diaz • Councilmember Brewer voted for David Diaz • Councilmember Everett voted for David Diaz With a tie vote of the Council, Mayor Mendoza broke the tie by voting for Diana Jennings. Diana Jennings was officially appointed to fill the vacant Council position. She would receive the Oath of Office at the February 12, 2019 C.O.W. meeting. B. Resolution No. 2019-3 authorizing the Mayor to sign an Interlocal Cooperation Agreement between the City of Sunnyside and the City of Grandview for Emergency Medical Transport Services This item was previously discussed at the October 9, 2018 C.O.W. meeting, October 22, 2018 Council meeting, November 13, 2018 C.O.W. meeting, November 27, 2018 C.O.W. meeting, December 11, 2018 C.O.W. meeting and January 9, 2019 C.O.W. meeting. On motion by Councilmember Everett, second by Councilmember Souders, Council approved Resolution No. 2019-3 authorizing the Mayor to sign an Interlocal Cooperation Agreement between the City of Sunnyside and the City of Grandview for Emergency Medical Transport Services. Councilmember Brewer abstained from the vote as his spouse was currently the Chair of the Astria Sunnyside Hospital Board of Directors. C. Complete Streets Award This item was previously discussed at January 22, 2019 C.O.W. meeting. On motion by Councilmember Moore, second by Councilmember Brewer, Council authorized City Administrator Arteaga to submit the final Work Plan Complete Street Funding in the amount of $100,000 and the final Work Plan Complete Street Funding in the amount of $200,000 to the Washington State Transportation Improvement Board for funding consideration. Regular Meeting Minutes January 22, 2019 Page 3 7. UNFINISHED AND NEW BUSINESS – None 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS SVID Drain and City Stormwater – West Fifth Street Area – DOE Stormwater Financial Assistance Program Funding Award – City Administrator Arteaga reported that the City applied for funding to design three stormwater facilities to manage City stormwater from entering the SVID underdrain system in the West Fifth Street, Larson Street and Butternut Road area. The total application funding request was $124,050. The Department of Ecology awarded the City a grant in the amount of $105,543 and a loan in the amount of $18,507. Normally DOE required a 25% cash match for water quality funding. The 25% match could be reduced to 15% if the City could show hardship. In this case, the City’s match requirement was reduced to 15%. In lieu of a cash match of $18,507, DOE offered the City a loan in the amount of the match requirement. The loan terms for the funding request were 20 years at 2.0% interest. He recommended the City fund the cash match and not apply for the loan. Sewer Truck Main Replacement – DOE Funding Award – City Administrator Arteaga reported that the City applied for construction funding to replace the damaged sanitary sewer trunk main. The total estimated project cost was $5.2 million. The Department of Ecology awarded the City a loan in the amount of $3,988,500 and a $100,000 forgivable principal loan. The loan term for the $3,988,500 funding was 20 years at 2.0% interest. DOE could lower the interest rate after review of the City’s level of hardship. The forgivable principal loan in the amount of $100,000 was a grant which would not need to be repaid. In addition, the City was awarded a $750,000 grant from the Department of Commerce CDBG program for construction funding. The City Engineers examined the effect the proposed DOE funding of the sewer truck project would have on future sewer rates. The sewer rate analysis presented to Council in October 2018 assumed the project would be funded through a 50% forgivable principal loan (i.e., 50% grant). DOE was proposing to fund the project with a significantly larger loan with only $100,000 in forgivable principal. As a result, loan payments would be greater and the impact to sewer rates with the new debt service would be as follows: • October 2018 Sewer Rate Analysis – Estimated Loan Amount = $2,200,000 Proposed Rate Increases: 2019=3%; 2020=3%; 2021=2%; 2022=2%; 2023=2%; 2024=2% • January 2019 Sewer Rate Analysis Update – Estimated Loan Amount = $3,888,500 Proposed Rate Increases: 2019=3%; 2020=3%; 2021=3%; 2022=3%; 2023=3%; 2024=2% Due to the increase in loan payments, rate increases of 3% per year would be needed from 2021 through 2023 instead of 2% per year. Rates would be approximately 3% higher in 2021 with the newly proposed loan terms, or about $1.03 per month for a typical residential user. 9. MAYOR & COUNCILMEMBER REPORTS Cottage Court Apartment Fire – Councilmember Brewer reported that the Bethany Presbyterian Church sheltered residents of the Cottage Court apartment complex following a fire at the apartment complex this weekend. Regular Meeting Minutes January 22, 2019 Page 4 Plastic Straw & Bag Ban Ordinance – Councilmember Everett reported that he was interviewed by KIMA TV regarding the plastic straw and bag ban ordinance. Homeless Issues – Councilmember Souders reported that she was continuing her efforts with the homeless issues in Yakima County. 10. ADJOURNMENT On motion by Councilmember Moore, second by Councilmember Rodriguez, Council adjourned the regular meeting at 7:55 p.m. ___________________________________ ___________________________________ Mayor Gloria Mendoza Anita Palacios, City Clerk