City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES OCTOBER 12, 2021 1. CALL TO ORDER Mayor Gloria Mendoza called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. The meeting was held in person and was also available via teleconference. Present in person: Mayor Mendoza and Councilmembers Bill Moore (Mayor Pro Tem), Robert Ozuna and Joan Souders Present via teleconference: Councilmembers David Diaz, Mike Everett and Diana Jennings Absent: Councilmember Javier Rodriguez On motion by Councilmember Souders, second by Councilmember Moore, Council excused Councilmember Javier Rodriguez from the meeting. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Jennings – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Souders – Yes Staff present: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, City Treasurer Matt Cordray, Assistant Public Works Director Todd Dorsett and City Clerk Anita Palacios 2. PLEDGE OF ALLEGIANCE Mayor Mendoza led the pledge of allegiance. 3. PRESENTATIONS – None 4. PUBLIC COMMENT – None 5. CONSENT AGENDA On motion by Councilmember Diaz, second by Councilmember Moore, Council approved the Consent Agenda consisting of the following: A. Minutes of the September 28, 2021 Committee-of-the-Whole meeting B. Minutes of the September 28, 2021 Council meeting C. Minutes of the October 4, 2021 Budget special meeting D. Payroll Check Nos. 12404-12430 in the amount of $26,074.45 Regular Meeting Minutes October 12, 2021 Page 2 E. Payroll Electronic Fund Transfers (EFT) Nos. 60638-60644 in the amount of $93,158.03 F. Payroll Direct Deposit 09/16/21-09/30/21 in the amount of $123,373.18 G. Claim Check Nos. 122849-122938 in the amount of $297,726.99 Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Jennings – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Souders – Yes 6. ACTIVE AGENDA A. Public Hearing – 2022 Current Expense Fund Revenue Sources Mayor Mendoza opened the public hearing for the purpose of receiving comments on the 2022 Current Expense Fund Revenue Sources. City Treasurer Cordray indicated that the 2022 Current Expense Fund Revenue Sources was previously discussed at the October 4, 2021 special budget meeting. He explained that the operating revenue for the Current Expense Fund in 2022 was estimated to be $5,770,220. He provided a detail of the Current Expense Fund revenue estimates as follows: Revenue Type Amount Property Taxes $1,615,000 Sales Tax $ 770,500 Criminal Justice Tax $ 190,000 City Utility Taxes $1,016,500 Private Utility Taxes $1,105,000 Other Taxes $ 4,500 Licenses & Permits $ 246,000 Intergovernmental Revenues $ 371,700 Charges for Service $ 165,750 Fines & Penalties $ 121,600 Misc. & Other Revenues $ 163,670 Total Revenue $5,770,220 Mayor Mendoza requested public comments. There were no public comments received during the hearing or by mail. The public testimony portion of the hearing was declared closed and no further comments were received. Regular Meeting Minutes October 12, 2021 Page 3 B. Resolution No. 2021-41 accepting the Wine Country Road and Elm Street Resurfacing Project as complete This item was previously discussed at the September 28, 2021 C.O.W. meeting. On motion by Councilmember Everett, second by Councilmember Souders, Council approved Resolution No. 2021-41 accepting the Wine Country Road and Elm Street Resurfacing project as complete. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Jennings – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Souders – Yes C. Resolution No. 2021-42 authorizing the Mayor to sign the Technical Assistance Contract No. 010121GV Amendment #2 with the Yakima Valley Conference of Governments This item was previously discussed at the September 28, 2021 C.O.W. meeting. On motion by Councilmember Souders, second by Councilmember Diaz, Council approved Resolution No. 2021-42 authorizing the Mayor to sign the Technical Assistance Contract No. 010121GV Amendment #2 with the Yakima Valley Conference of Governments. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Jennings – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Souders – Yes D. Ordinance No. 2021-14 accepting a gift and donation of an interest in real property for right-of-way without terms and conditions – Plaza Way This item was previously discussed at the October 12, 2021 C.O.W. meeting. On motion by Councilmember Moore, second by Councilmember Souders, Council approved Ordinance No. 2021-14 accepting a gift and donation of an interest in real property for right-of-way without terms and conditions – Plaza Way. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Jennings – Yes Regular Meeting Minutes October 12, 2021 Page 4 • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Souders – Yes E. American Rescue Plan Act Funding Request – Councilmember Ozuna On motion by Councilmember Jennings, second by Councilmember Souders, Council added the American Rescue Plan Act Funding Request – Councilmember Ozuna to the Active Agenda Item E for consideration. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Jennings – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Souders – Yes Discussion took place. On motion by Councilmember Ozuna, second by Councilmember Diaz, Council authorized the Mayor and City Administrator to enter into a contract with Berk Consulting, Inc. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Jennings – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Souders – Yes Discussion took place. Councilmember Ozuna indicated that the funding requested would include $14,910 for Berk Consulting, Inc., to complete a community needs assessment, $500 for postage to mail surveys to residents and $600 for college students to assist with completing surveys with business owners. On motion by Councilmember Souders, second by Councilmember Everett, Council amended the previous motion to allocate $16,100 from the 2021 Economic Development budget for Berk Consulting, Inc., to complete a community needs assessment. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Jennings – No • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Souders – Yes Regular Meeting Minutes October 12, 2021 Page 5 On motion by Councilmember Diaz, second by Councilmember Everett, Council amended the previous motion to reimburse Berk Consulting, Inc., for time and travel to present in person rather than via teleconference. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Jennings – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Souders – Yes 7. UNFINISHED AND NEW BUSINESS – None 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS LED Streetlights – City Administrator Arteaga reported that the LED streetlights were turning blue/purple. Staff contacted PP&L who indicated that the LED fixture was starting to fail. PP&L contacted the distributor and were planning on replacing all the lights. PP&L was in the process of negotiating an agreement with the distributor for covering all the installation expenses. Sewer Trunk Main Replacement Project – City Administrator Arteaga reported that the Sewer Trunk Main Replacement project rebid occurred today. Three bids were received with the low bid provided from a company out of the Tri-Cities. The low bid was $1,468,000 which was approximately $500,000 over the remaining budget . HLA would be contacting the Department of Ecology as the City might be able to receive an additional $250,000 in DOE funding. The remaining funds would need to be provided by the City. The sewer fund could provide the needed funding through a budget amendment. Dollar General – City Administrator Arteaga reported that the Dollar General was ready to submit building plans once the right-of-way dedication was accepted by the City Council. Stormwater Improvements – City Administrator Arteaga reported that the design of the stormwater improvements on West Fifth Street was completed and a funding application was submitted to the Department of Ecology for approximately $1.2 million. The City would be notified in February 2022 should the application be accepted for funding. Grandview Business Center – City Administrator Arteaga reported that the street, water/sewer extension into the new Grandview Business Center located on West Wine Country Road was in progress. The development would support new commercial growth. Regional Water Well Project – City Administrator Arteaga reported that he met with the City of Sunnyside and Yakima County last week to discuss the idea of a regional water well project. A regional well would provide water for both cities and also improve some of the Yakima County wells that were not in compliance with the Department of Health. He also met with the Port of Grandview as a potential fourth partner on the project. This was in the early stages and more information regarding the cost of the entire project would be forthcoming. The project could Regular Meeting Minutes October 12, 2021 Page 6 provide an emergency intertie with both cities and could enhance future commercial development along Wine Country Road. Well 13 – City Administrator Arteaga reported that the motor for Well 13 was repaired and would be reinstalled by next week. All work was under warranty due to a faulty upper bearing in the new motor. Irrigation Water Shutoff – City Administrator Arteaga reported that irrigation water would be turned off for the season on October 15, 2021. East Entrance Clean-up – City Administrator Arteaga reported that he discussed the ongoing issues regarding the clean-up of the east entrance mechanic shops with the City Attorney. He would be meeting with the City Attorney and Code Enforcement Officer to determine a plan to clean up the area. 9. MAYOR & COUNCILMEMBER REPORTS McDonald’s Grand Opening/Ribbon Cutting – Councilmember Ozuna reported that the McDonald’s Grand Opening/Ribbon Cutting took place on October 9, 2021. Norm Childress Amphitheater Dedication and Sign Unveiling – Councilmember Souders reported that the Norm Childress Amphitheater Dedication and Sign Unveiling was scheduled for October 26, 2021 at 4:00 p.m. Diana Jennings Meeting Attendance – Councilmember Jennings reported that she would be unable to attend the next Council meeting. 10. ADJOURNMENT On motion by Councilmember Moore, second by Councilmember Ozuna, the Council meeting adjourned at 8:12 p.m. ___________________________________ ___________________________________ Mayor Gloria Mendoza Anita Palacios, City Clerk