City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES APRIL 12, 2022 1. CALL TO ORDER Mayor Gloria Mendoza called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. The meeting was held in person and was also available via teleconference. Present in person: Mayor Mendoza and Councilmembers David Diaz, Bill Moore (Mayor Pro Tem), Robert Ozuna, Javier Rodriguez and Joan Souders Present via teleconference: Councilmember Mike Everett Absent: None Staff present: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, City Treasurer Matt Cordray, Police Chief Kal Fuller, Fire Chief Pat Mason, Parks and Recreation Director Gretchen Chronis, Assistant Public Works Director Todd Dorsett and City Clerk Anita Palacios 2. PLEDGE OF ALLEGIANCE Mayor Pro Tem Moore led the pledge of allegiance. 3. PRESENTATIONS A. 2022 Arbor Day Proclamation & Arbor Day Celebration Mayor Mendoza proclaimed April 20, 2022 as Arbor Day in the City of Grandview and urged all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands. 4. PUBLIC COMMENT – None 5. CONSENT AGENDA On motion by Councilmember Diaz, second by Councilmember Ozuna, Council approved the Consent Agenda consisting of the following: A. Minutes of the March 22, 2022 Committee-of-the-Whole meeting B. Minutes of the March 22, 2022 Council meeting C. Payroll Check Nos. 12655-12680 in the amount of $25,626.07 D. Payroll Electronic Fund Transfers (EFT) Nos. 60762-60768 in the amount of $112,549.27 E. Payroll Direct Deposit 3/16/22-3/31/22 in the amount of $147,313.75 F. Claim Check Nos. 123924-124038 in the amount of $281,670.14 Regular Meeting Minutes April 12, 2022 Page 2 Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Inaudible • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes 6. ACTIVE AGENDA On motion by Councilmember Everett, second by Councilmember Moore, Council moved the following items from the C.O.W. agenda to the regular agenda for consideration: • Resolution approving the final plat of Grandridge Estates – Phase 9 located on Grandridge Road • Resolution approving Task Order No. 2019-06 Amendment No. 3 with HLA Engineering and Land Surveying, Inc., for the Sanitary Sewer Trunk Main Replacement • Resolution accepting the bid for the Municipal Pool Repainting and authorizing the Mayor to sign all contract documents with Columbia Industrial Coatings, LLC • 2022 Budget Postponements Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes A. Declarations of Interest – Appointment for Vacant City Council Position A Declaration of Interest for appointment to the vacant City Council position was received from Jessie Espinoza. Mr. Espinoza was provided three minutes to address the Council. On motion by Councilmember Souders, second by Councilmember Moore, Council appointed Jessie Espinoza to fill the vacant Council position. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes Mr. Espinoza would receive the Oath of Office at the April 26, 2022 C.O.W. meeting. Regular Meeting Minutes April 12, 2022 Page 3 B. Resolution No. 2022-10 declaring certain City property from the Fire Department as surplus and authorizing disposal by public auction, sale, trade or disposal This item was previously discussed at the March 22, 2022 C.O.W. meeting. On motion by Councilmember Moore, second by Councilmember Rodriguez, Council approved Resolution No. 2022-10 declaring certain City property from the Fire Department as surplus and authorizing disposal by public auction, sale, trade or disposal. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes C. Resolution No. 2022-11 accepting the fuel bid from Bleyhl Farm Service for the year beginning April 1, 2022 to March 31, 2023 This item was previously discussed at the March 22, 2022 C.O.W. meeting. On motion by Councilmember Diaz, second by Councilmember Rodriguez, Council approved Resolution No. 2022-11 accepting the fuel bid from Bleyhl Farm Service for the year beginning April 1, 2022 to March 31, 2023. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes D. Ordinance No. 2022-04 providing for the annexation of property known as the Pro-Made Construction Annexation to the City of Grandview pursuant to the petition method, and incorporating the same within the corporate limits thereof, providing for the assumption of existing indebtedness, requiring said property to be assessed and taxed at the same rate and basis as other property within said city, adopting a comprehensive land use plan, and changing the official zoning map of the City This item was previously discussed at the March 22, 2022 C.O.W. meeting. On motion by Councilmember Moore, second by Councilmember Ozuna, Council approved Ordinance No. 2022-04 providing for the annexation of property known as the Pro-Made Construction Annexation to the City of Grandview pursuant to the petition method, and Regular Meeting Minutes April 12, 2022 Page 4 incorporating the same within the corporate limits thereof, providing for the assumption of existing indebtedness, requiring said property to be assessed and taxed at the same rate and basis as other property within said City, adopting a comprehensive land use plan, and changing the official zoning map of the City. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes E. Resolution No. 2022-12 authorizing the Mayor to sign an Interlocal Cooperative Agreement between Energy Northwest and the City of Grandview, Washington for lease of land and procurement, installation and maintenance of an electric vehicle charging station This item was previously discussed at the April 12, 2022 C.O.W. meeting. On motion by Councilmember Moore, second by Councilmember Diaz, Council approved Resolution No. 2022-12 authorizing the Mayor to sign an Interlocal Cooperative Agreement between Energy Northwest and the City of Grandview, Washington for lease of land and procurement, installation and maintenance of an electric vehicle charging station. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes F. Resolution No. 2022-13 approving Task Order No. 2022-01 with HLA Engineering and Land Surveying, Inc., for the Pappy’s Landing Phase 1 Development – Construction Services This item was previously discussed at the April 12, 2022 C.O.W. meeting. On motion by Councilmember Souders, second by Councilmember Rodriguez, Council approved Resolution No. 2022-13 approving Task Order No. 2022-01 with HLA Engineering and Land Surveying, Inc., for the Pappy’s Landing Phase 1 Development – Construction Services. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes Regular Meeting Minutes April 12, 2022 Page 5 • Councilmember Ozuna – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes G. Ordinance No. 2022-05 amending the 2022 Annual Budget This item was previously discussed at the April 12, 2022 C.O.W. meeting. On motion by Councilmember Rodriguez, second by Councilmember Souders, Council approved Ordinance No. 2022-05 amending the 2022 Annual Budget. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes City Treasurer Cordray recommended that the next six items from the ARPA Eligible First Year Allocation List be considered: • Asphalt Paving of Dykstra Park - $100,000 • New Small Business grants ($10,000 x 5) - $50,000 • Residents’ Utilities Support - $50,000 • Downtown Beautification - $100,000 • New Broadband Infrastructure Installation - $10,000 • Entrance Beautification - $50,000 Discussion took place. On motion by Councilmember Ozuna, second by Councilmember Moore, Council directed the City Treasurer to prepare a budget amendment to include the following ARPA eligible first year allocations: • Asphalt Paving of Dykstra Park - $100,000 • New Small Business grants ($10,000 x 5) - $50,000 • Residents’ Utilities Support - $50,000 • Downtown Beautification - $100,000 • New Broadband Infrastructure Installation - $10,000 • Entrance Beautification - $50,000 Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – No • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes Regular Meeting Minutes April 12, 2022 Page 6 H. Resolution No. 2022-14 approving the final plat of Grandridge Estates – Phase 9 located on Grandridge Road City Administrator Arteaga explained that at the March 24, 2020 meeting, Council adopted Resolution No. 2020-13 approving the Grandridge Estates Subdivision 227-lot preliminary plat. Following approval of the preliminary plat, the developer proceeded with the infrastructure improvements for Grandridge Estates subject to the conditions as outlined in the Hearing Examiner’s report and per Grandview Municipal Code Section 16.24 Design Standards and Section 16.28 Improvements. Phase 1 consisting of 25 lots was approved by the Council on September 8, 2020. Phase 2 consisting of 47 lots was approved by the Council on November 10, 2020. Phase 4 consisting of 22 lots was approved by the Council on April 13, 2021. Phase 8 consisting of 27 lots was approved by Council on November 9, 2021. The infrastructure improvements for Grandridge Estates Phase 9 consisting of 33 lots was completed to the City’s standards. The final plat map for Phase 9 was presented for consideration. Discussion took place. On motion by Councilmember Rodriguez, second by Councilmember Everett, Council moved to table Resolution No. 2022-14 to the April 26, 2022 regular Council meeting for consideration. Roll Call Vote: • Councilmember Diaz – No • Councilmember Everett – No • Councilmember Moore – No • Councilmember Ozuna – No • Councilmember Rodriguez – Yes • Councilmember Souders – Yes On motion by Councilmember Moore, second by Councilmember Ozuna, Council approved Resolution No. 2022-14 approving the final plat of Grandridge Estates – Phase 9 located on Grandridge Road. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Rodriguez – No • Councilmember Souders – No I. Resolution No. 2022-15 approving Task Order No. 2019-06 Amendment No. 3 with HLA Engineering and Land Surveying, Inc., for the Sanitary Sewer Trunk Main Replacement City Administrator Arteaga explained that the City applied for and was granted a Water Quality Combined Financial Assistance 2019 Agreement between the State of Washington Department of Ecology to fund the Sanitary Sewer Trunk Main Replacement project. On December 10, 2019, Regular Meeting Minutes April 12, 2022 Page 7 the City approved Task Order No. 2019-06 with HLA Engineering and Land Surveying, Inc., for the Sanitary Sewer Trunk Main Replacement for professional engineering services and land surveying during construction. Amendment No. 1, Amendment No. 2 and Amendment No. 3 to Task Order No. 2019-06 revised the time of performance and the fee for services to reflect 48 additional construction contract days utilized by Culbert Construction Inc., for completion of the re-bid work for the sanitary sewer trunk main replacement. Amendment No. 3 also revised the fee for services related to phase 1.0 funding administration and closeout. The Task Order Amendment has an increase in Phase 1.0 of $20,000 and Phase 3.0 of $105,600, for total Amendment amount of $135,600. Discussion took place. On motion by Councilmember Souders, second by Councilmember Moore, Council approved Resolution No. 2022-15 approving Task Order No. 2019-06 Amendment No. 3 with HLA Engineering and Land Surveying, Inc., for the Sanitary Sewer Trunk Main Replacement. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes J. Resolution No. 2022-16 accepting the bid for the Municipal Pool Repainting and authorizing the Mayor to sign all contract documents with Columbia Industrial Coatings, LLC Parks and Recreation Director Chronis explained that at the March 8, 2022 meeting, Council approved the swim pool tank repair recommendation and directed staff to prepare the necessary bid documents. Bids for the Municipal Pool Repainting were opened on April 7, 2022. A total of two (2) bids were received with Columbia Industrial Coatings, LLC of Richland, Washington, submitting the low bid in the amount of $64,011.60. The low bid was approximately 17 percent below the City Engineer’s estimate of $76,680.00. Discussion took place. On motion by Councilmember Everett, second by Councilmember Souders, Council approved Resolution No. 2022-16 accepting the bid for the Municipal Pool Repainting and authorizing the Mayor to sign all contract documents with Columbia Industrial Coatings, LLC. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes Regular Meeting Minutes April 12, 2022 Page 8 • Councilmember Rodriguez – Yes • Councilmember Souders – Yes K. 2022 Budget Postponements City Treasurer Cordray explained that at the March 8, 2022 C.O.W. meeting, he presented the 2022 budget postponements. He recommended Council continue to postpone the budget items to a future date due to ongoing union negotiations and discussions regarding the use of ARPA funds. Council postponed the budget items to the April 12, 2022 C.O.W. meeting. Discussion took place. On motion by Councilmember Moore, second by Councilmember Diaz, Council continued to postpone the budget items to the April 26, 2022 C.O.W. meeting. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes 7. UNFINISHED AND NEW BUSINESS – None 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS – None 9. MAYOR & COUNCILMEMBER REPORTS Community Survey Update and Start of Business Surveys – Councilmember Ozuna reported that the community surveys were complete and the City received 502 surveys. The business surveys would be mailed out in the next week. Berk Consulting would be presenting the results of the community survey at the April 26, 2022 C.O.W. meeting. 10. ADJOURNMENT On motion by Councilmember Moore, second by Councilmember Rodriguez, the Council meeting adjourned at 8:05 p.m. ___________________________________ ___________________________________ Mayor Gloria Mendoza Anita Palacios, City Clerk