City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 13, 2022 1. CALL TO ORDER Mayor Gloria Mendoza called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. The meeting was held in person and was also available via teleconference. Present in person: Mayor Mendoza and Councilmembers David Diaz, Jessie Espinoza, Bill Moore (Mayor Pro Tem), Javier Rodriguez and Joan Souders Present via teleconference: Councilmember Mike Everett Absent: Councilmember Robert Ozuna On motion by Councilmember Moore, second by Councilmember Espinoza, Council excused Councilmember Robert Ozuna from the meeting. Staff present: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, City Treasurer Matt Cordray, Assistant Public Works Director Todd Dorsett and City Clerk Anita Palacios 2. PLEDGE OF ALLEGIANCE Mayor Pro Tem Moore led the pledge of allegiance. 3. APPROVE AGENDA On motion by Councilmember Moore, second by Councilmember Souders, Council approved the September 13, 2022 regular meeting agenda as amended to include the following items: • Resolution approving the final plat of Pappy’s Landing – Phase 1 located on Forsell Road • Resolution authorizing the Mayor to sign the Allocation Agreement governing the allocation of funds paid by the settling opioid distributors in Washington State Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Espinoza – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes 4. PRESENTATIONS – None Regular Meeting Minutes September 13, 2022 Page 2 5. PUBLIC COMMENT Gracie Sexton, Grandview Rotary President, invited the Mayor and Council to attend the 2022 Grandview Rotary Club Gamechangers Gala Dinner and Auction to be held on September 22, 2022. 6. CONSENT AGENDA On motion by Councilmember Rodriguez, second by Councilmember Diaz, Council approved the Consent Agenda consisting of the following: A. Minutes of the August 23, 2022 Committee-of-the-Whole meeting B. Minutes of the August 23, 2022 Council meeting C. Payroll Check Nos. 12911-12944 in the amount of $29,103.63 D. Payroll Electronic Fund Transfers (EFT) Nos. 60871-60877 in the amount of $119,303.77 E. Payroll Direct Deposit 8/16/22-8/31/22 in the amount of $153,919.26 F. Claim Check Nos. 124886-125008 in the amount of $543,807.54 Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Espinoza – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes 7. ACTIVE AGENDA A. Closed Record Public Hearing – Emick Addition Residential Subdivision Preliminary Plat – 15 Lots Mayor Mendoza opened the closed record public hearing to consider the Emick Addition Residential Subdivision Preliminary Plat – 15 lots submitted by Ronald J. Emick for property located on Highland Road, Grandview, Washington, by reading the public hearing procedure. There was no one in the audience who objected to her participation as Mayor or any of the Councilmembers’ participation in these proceedings. None of the Councilmembers had an interest in this issue nor did any stand to gain or lose any financial benefit as a result of the outcome of this hearing and all indicated they could hear and consider the issue in a fair and objective manner. The purpose of the hearing was for the Council to review the record and consider the pertinent facts relating to this issue. No new public testimony was allowed. City Clerk Palacios provided the following review of the record: • The City received a residential subdivision application submitted by Ronald J. Emick on behalf of property owners Richard and Michelle Eucker for preliminary plat approval of a Regular Meeting Minutes September 13, 2022 Page 3 15-lot residential subdivision to be known as Emick Addition. The proposed preliminary plat is located at on the south side of Highland Road about 400-500 feet east of Elm Street. • On July 27, 2022, a public hearing was held before the Hearing Examiner to receive comments on the proposed preliminary plat. A copy of the Hearing Examiner’s Recommendation SUB#2022-02 dated August 10, 2022 was presented along with the Grandview Hearing Examiner Public Hearing Packet dated July 17, 2022. • Staff recommended Council accept the Hearing Examiner’s conclusions and recommendation to approve the 15-lot Preliminary Plat of “Emick Addition” for the development of single family and/or two-family residences in the Residential Comprehensive Plan designation and the R-2 Medium Density Residential District zoning classification because it satisfies all of the subdivision ordinance, zoning ordinance and other applicable requirements and criteria for approval so long as the recommended conditions were satisfied as outlined in Recommendation SUB#2022-02. • Staff further recommended Council approve Resolution No. 2022-39 approving the Emick Addition Residential Subdivision Preliminary Plat – 15 Lots. Council did not request clarification of the record and the public hearing was declared closed. On motion by Councilmember Moore, second by Councilmember Espinoza, Council accepted the Hearing Examiner's conclusions and recommendation to approve the 15-lot Preliminary Plat of “Emick Addition” for the development of single family and/or two-family residences in the Residential Comprehensive Plan designation and the R-2 Medium Density Residential District zoning classification because it satisfies all of the subdivision ordinance, zoning ordinance and other applicable requirements and criteria for approval so long as the recommended conditions were satisfied as outlined in Recommendation SUB#2022-02. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Espinoza – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes B. Resolution No. 2022-39 approving the Emick Addition Residential Subdivision Preliminary Plat – 15 Lots On motion by Councilmember Moore, second by Councilmember Espinoza, Council approved Resolution No. 2022-39 approving the Emick Addition Residential Subdivision Preliminary Plat – 15 Lots. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Espinoza – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Rodriguez – Yes Regular Meeting Minutes September 13, 2022 Page 4 • Councilmember Souders – Yes C. Public Hearing – City of Grandview Water Use Efficiency Goals Mayor Mendoza opened the public hearing to receive comments on the City’s Water Use Efficiency Goals by reading the public hearing procedure. City Administrator Arteaga explained that Water systems were required by the Washington State Department of Health (DOH) to update water use efficiency goals and measures at least every six years, or as part of the water system plan update process. Water use efficiency goals were last adopted by the City in 2015, and the City was in the process of updating its water system plan. A public hearing was held to review and adopt water use efficiency goals and measures, as required by the DOH. In accordance with WAC 246-290-830, water use efficiency goals must be set in a public forum and be designed to promote efficient use of water by customers. To continue promotion of efficient water use, and to reduce future water system demands, the following goal was proposed to be adopted by the City: • Reduce total water consumption by 2% over the 10-year reporting period of 2022–2032. He explained that the City would take the following measures to achieve this goal: • Water Conservation School Career Days Outreach Program – Once a year, the City’s Water System Operator would attend the local school’s Career Day and teach children about the many ways to protect and conserve the City’s water resource. • Irrigation Run Time Reduction – The City would prepare water wise guidelines and water conservation pamphlets and distribute to customers in promoting reduction of irrigation run times, ultimately reducing potable water consumption. • Customer Leak Detection – Public Works staff would work closely with utility billing staff in identifying high water usage customers. When high usage was revealed, Public Works staff would contact the customer in a timely manner. • DOH Publication Distribution – Public Works staff would print and deliver DOH publications to customers. This would be accomplished through door-to-door communication. • Water Conservation Devices – Public Works staff would inform customers about available water saving devices and effects of utilizing such devices. Example water conservation devices include water saving shower heads, toilet tank bank, rain sensors, irrigation timers • Consumer Consumption History – The monthly utility statements that the City sends out to its customers indicate monthly water consumption. Customers may request a more detailed breakdown of water consumption history, allowing customers to track and compare their usage. Citizens can be informed of their own water use trends. He further explained that if the water use efficiency goal was achieved, the average day demand would be reduced by about 50,000 gallons per day, or a savings of about 18.25 million gallons of water a year for the entire system. No comments were received during the public hearing or by mail and the hearing was closed. Regular Meeting Minutes September 13, 2022 Page 5 D. Resolution No. 2022-40 adopting Water Use Efficiency (WUE) Goals and Measures On motion by Councilmember Espinoza, second by Councilmember Rodriguez, Council approved Resolution No. 2022-40 adopting Water Use Efficiency (WUE) Goals and Measures. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Espinoza – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes E. Resolution No. 2022-41 authorizing the Mayor to sign the Technical Assistance Contract No. 010122GV Amendment #1 with the Yakima Valley Conference of Governments This item was previously discussed at the August 23, 2022 C.O.W. meeting. On motion by Councilmember Diaz, second by Councilmember Souders, Council approved Resolution No. 2022-41 authorizing the Mayor to sign the Technical Assistance Contract No. 010122GV Amendment #1 with the Yakima Valley Conference of Governments. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Espinoza – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes F. Resolution No. 2022-42 approving Task Order No. 2022-02 with HLA Engineering and Land Surveying, Inc., for the Source Well Improvements This item was previously discussed at the August 23, 2022 C.O.W. meeting. On motion by Councilmember Moore, second by Councilmember Diaz, Council approved Resolution No. 2022-42 approving Task Order No. 2022-02 with HLA Engineering and Land Surveying, Inc., for the Source Well Improvements. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Espinoza – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Rodriguez – Yes Regular Meeting Minutes September 13, 2022 Page 6 • Councilmember Souders – Yes G. Resolution No. 2022-43 approving Task Order No. 2022-04 with HLA Engineering and Land Surveying, Inc., for the Water Telemetry System Improvements This item was previously discussed at the August 23, 2022 C.O.W. meeting. On motion by Councilmember Rodriguez, second by Councilmember Diaz, Council approved Resolution No. 2022-43 approving Task Order No. 2022-04 with HLA Engineering and Land Surveying, Inc., for the Water Telemetry System Improvements. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Espinoza – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes H. Resolution No. 2022-44 declaring Police firearms as surplus and authorizing destruction of the firearms This item was previously discussed at the August 23, 2022 C.O.W. meeting. On motion by Councilmember Diaz, second by Councilmember Rodriguez, Council approved Resolution No. 2022-44 declaring Police firearms as surplus and authorizing destruction of the firearms. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Espinoza – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes I. Resolution No. 2022-45 declaring certain City property from the Police Department as surplus and authorizing disposal by public auction, sale or trade This item was previously discussed at the August 23, 2022 C.O.W. meeting. On motion by Councilmember Diaz, second by Councilmember Rodriguez, Council approved Resolution No. 2022-45 declaring certain City property from the Police Department as surplus and authorizing disposal by public auction, sale or trade. Regular Meeting Minutes September 13, 2022 Page 7 Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Espinoza – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes J. Resolution No. 2022-47 approving the final plat of Pappy’s Landing – Phase 1 located on Forsell Road This item was previously discussed at the September 13, 2022 C.O.W. meeting. On motion by Councilmember Moore, second by Councilmember Souders, Council approved Resolution No. 2022-47 approving the final plat of Pappy’s Landing – Phase 1 located on Forsell Road. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Espinoza – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes K. Resolution No. 2022-46 authorizing the Mayor to sign the Allocation Agreement governing the allocation of funds paid by the settling opioid distributors in Washington State This item was previously discussed at the September 13, 2022 C.O.W. meeting. On motion by Councilmember Diaz, second by Councilmember Moore, Council approved Resolution No. 2022-46 authorizing the Mayor to sign the Allocation Agreement governing the allocation of funds paid by the settling opioid distributors in Washington State. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Espinoza – Yes • Councilmember Everett – Yes • Councilmember Moore – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes 8. UNFINISHED AND NEW BUSINESS – None Regular Meeting Minutes September 13, 2022 Page 8 9. CITY ADMINISTRATOR AND/OR STAFF REPORTS Mainstreet Grandview – Street Sound System – City Administrator Arteaga reported that at the August 23, 2022 C.O.W. meeting, Mainstreet Grandview made a presentation on a street sound system for the downtown business core. He was provided information from Mainstreet Grandview on potential vendors for the sound system. Unfortunately, the vendors have gone out of business and he was in the process of trying to locate new vendors. 10. MAYOR & COUNCILMEMBER REPORTS Hispanic Heritage Night – Councilmember Diaz invited the Mayor and Council to attend the Hispanic Heritage Night on September 29th at the Community Center. Grandview Small Business Grant Schedule – Councilmember Moore distributed the Small Business Grant Schedule. Grandview Herald Event Section – Councilmember Souders reported the Grandview Herald has a new event section in their newspaper. 11. EXECUTIVE SESSION – Union negotiation proposal for the Police Sergeants- Patrol bargaining unit and City Administrator/Public Works Director succession plan Mayor Mendoza adjourned the meeting to an executive session at 7:50 p.m., for approximately 30 minutes to discuss union negotiation proposal for the Police Sergeants-Patrol bargaining unit and City Administrator/Public Works Director succession plan per RCW 42.30.110(1)(g) with the aforementioned Mayor, Councilmembers, City Attorney, City Administrator and City Treasurer present. The meeting was extended an additional 20 minutes at 8:20 p.m. The meeting resumed at 8:40 p.m., with the aforementioned Mayor, Council and staff present. No action was taken. 12. ADJOURNMENT On motion by Councilmember Souders, second by Councilmember Moore, the Council meeting adjourned at 8:40 p.m. ___________________________________ ___________________________________ Mayor Gloria Mendoza Anita Palacios, City Clerk