City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES APRIL 11, 2023 1. CALL TO ORDER Mayor Gloria Mendoza called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. The meeting was held in person and was also available via teleconference. Present in person: Mayor Mendoza and Councilmembers David Diaz, Laura Flores, Bill Moore (Mayor Pro Tem), Robert Ozuna, Javier Rodriguez and Joan Souders Present via teleconference: None Absent: Staff present: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, City Treasurer Matt Cordray, Assistant Public Works Director Todd Dorsett and City Clerk Anita Palacios 2. PLEDGE OF ALLEGIANCE Mayor Mendoza led the pledge of allegiance. 3. APPROVE AGENDA On motion by Councilmember Moore, second by Councilmember Rodriguez, Council approved the April 11, 2023 regular meeting agenda as presented. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Flores – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes 4. PRESENTATIONS A. 2023 Arbor Day Proclamation Mayor Mendoza proclaimed April 19, 2023 as Arbor Day in the City of Grandview and urged all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands. 5. PUBLIC COMMENT – None Regular Meeting Minutes April 11, 2023 Page 2 6. CONSENT AGENDA On motion by Councilmember Rodriguez, second by Councilmember Ozuna, Council approved the Consent Agenda consisting of the following: A. Minutes of the March 28, 2023 Committee-of-the-Whole meeting B. Minutes of the March 28, 2023 Council meeting C. Payroll Check Nos. 13216-13242 in the amount of $31,434.77 D. Payroll Electronic Fund Transfers (EFT) Nos. 61018-61024 in the amount of $105,695.04 E. Payroll Direct Deposit 03/16/23-03/31/23 in the amount $135,055.50 F. Claim Check Nos. 126217-126306 in the amount of $153,852.48 Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Flores – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes 7. ACTIVE AGENDA A. Resolution No. 2023-18 accepting the bid for the Wine Country Road Roundabout and Utility Improvements and authorizing the Mayor to sign all contract documents with Culbert Construction, Inc. This item was previously discussed at the April 11, 2023 C.O.W. meeting. On motion by Councilmember Ozuna, second by Councilmember Moore, Council approved Resolution No. 2023-18 accepting the bid for the Wine Country Road Roundabout and Utility Improvements and authorizing the Mayor to sign all contract documents with Culbert Construction, Inc. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Flores – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes B. Resolution No. 2023-19 accepting the bid for the Headworks Bypass Improvements and authorizing the Mayor to sign all contract documents with Industrial Construction of WA This item was previously discussed at the April 11, 2023 C.O.W. meeting. Regular Meeting Minutes April 11, 2023 Page 3 On motion by Councilmember Moore, second by Councilmember Diaz, Council approved Resolution No. 2023-19 accepting the bid for the Headworks Bypass Improvements and authorizing the Mayor to sign all contract documents with Industrial Construction of WA. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Flores – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes C. Stover Road Railroad Crossing – Request for Statement of Qualifications for Engineering Services This item was previously discussed at the April 11, 2023 C.O.W. meeting. On motion by Councilmember Rodriguez, second by Councilmember Souders, Council selected HLA Engineering and Land Surveying, Inc., as the most qualified municipal engineering firm for the Stover Road Railroad Crossing, and directed staff to negotiate a professional service/consultant agreement with HLA in accordance with the WSDOT requirements and present the agreement for Council consideration at the next regular meeting. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Flores – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes • Councilmember Rodriguez – Yes • Councilmember Souders – Yes D. Resolution No. 2023-20 authorizing the Mayor to enter into a Professional Services Agreement between the City of Grandview and Prothman for City Administrator Recruitment Services This item was previously discussed at the April 11, 2023 C.O.W. meeting. On motion by Councilmember Moore, second by Councilmember Souders, Council approved Resolution No. 2023-20 authorizing the Mayor to enter into a Professional Services Agreement between the City of Grandview and Prothman for City Administrator Recruitment Services. Roll Call Vote: • Councilmember Diaz – Yes • Councilmember Flores – Yes • Councilmember Moore – Yes • Councilmember Ozuna – Yes Regular Meeting Minutes April 11, 2023 Page 4 • Councilmember Rodriguez – Yes • Councilmember Souders – Yes 8. UNFINISHED AND NEW BUSINESS – None 9. CITY ADMINISTRATOR AND/OR STAFF REPORTS Country Park Well Improvement – City Administrator Arteaga reported that last month the City awarded a contract for the construction of a new source well at Country Park. Staff met with the well drilling contractor onsite today to review and discuss the well construction site layout at the fairgrounds in detail. A preconstruction meeting would be scheduled this month to review the contract requirements and project schedule. The drilling contractor currently plans to begin well drilling during the last week of August, following the fair. Welch’s Industrial Discharge Revisions – City Administrator Arteaga reported that the City had been working with Welch’s on a project to combine their two industrial discharges from Welch Plant 1 and Welch Plant 2 to a single location to better monitor and control pH. Downstream sewer capacities were found to be limited in several pipeline segments. To address these capacity limitations, the City was investigating the possibility of either routing new sewer through the cold storage property, or along OIE Highway. It was determined that the impact on the City’s sewer system because of OIE Highway reconstruction would be detrimental to the old sewer main and it was determined that during the reconstruction of OIE, a new upgraded sewer main would be installed. Staff has been meeting with Welch’s to review project options. SIED funding may also be pursued depending on preferred pipe alignment. The total cost of the project could be as high as $2.7 million. Should the City be successful in a SIED loan/grant, the loan repayment estimate could be approximately $650,000 with Welch contributing $400,000 and the City’s portion being $250,000. 10. MAYOR & COUNCILMEMBER REPORTS Community Easter Egg Hunt – Councilmember Souders complimented the Parks and Recreation Department on the Easter Egg Hunt. Dog Park Improvements – Councilmember Souders thanked the Public Works Department for the improvements to the dog park. 11. ADJOURNMENT On motion by Councilmember Moore, second by Councilmember Rodriguez, the Council meeting adjourned at 7:15 p.m. ___________________________________ ___________________________________ Mayor Gloria Mendoza Anita Palacios, City Clerk