Administration Committee

The Village Administration Committee met on Monday, July 10 at 4:00 p.m. in the Village Board room, 316 Brad Street S, Grantsburg, WI 54840. Present: Chairman/President Terrance Kucera Trustee Greg Peer Trustee Hank Java Others: Clerk/Treasurer Sheila Meyer DPW John Erickson Chief Mitch Olson Ben & Nicki Peterson & Kim Hallberg, Grantsburg Watercross Greg Marsten, Burnett County Sentinel President Kucera called the Administration Committee Meeting to order at 4:00 p.m. The Pledge of Allegiance was recited. Memory Lake a. Memory Lake update Ben, Nicki, and Kim provided the committee with Watercross updates. The lake was weeded last weekend and they have been in contact with Matt Berg and the Tribe for reseeding the wild rice per their WI DNR permit. The group indicated they will be more proactive in regard to weeding permits for the 2024 event. The east end pavilion has been rebuilt and will now have free wi-fi available. The Grantsburg Lions group donated $6,000 for the project and Watercross will fundraise to cover the remaining $2,000 of the project. No motions were made. b. Endangered Resource Services, Inc (Matt Berg) contract for aquatic plant survey. Clerk/Treasurer Meyer provided an overview of the proposed contract with Matt Berg and Endangered Resource Services, Inc to complete an aquatic plant survey in order to make updates to the DNR required lake management plan. Berg can complete the survey this week and provide a report later this fall for $1,949.00. The cost of this survey could be covered by a grant that would be needed to complete an updated lake management plan. A lake management plan would only be necessary for projects like weed cutting or dredging and would be required every five years. The committee asked the Watercross group if they would be willing to help with the cost of updating the plan. Watercross indicated that they would be willing to help especially if it helps reduce the annual fee of weed cutting which is around $7,500 each year. The Watercross group also indicated that the IWA is interested and willing to help with projects too. Motion by Trustee Java second by President Kucera to recommend the Village Board accept the contract with Endangered Resource Services, Inc for $1,949.00 to perform an aquatic plant survey of Memory Lake. Trustee Peer abstained. Motion carried.  c. SEH estimates for updating Lake Management Plan, grant application request proposal? The committee discussed the need for estimates in completing an update to the Village’s Lake Management Plan. Motion by President Kucera second by Trustee Java to recommend the Village Board allow Clerk/Treasurer Meyer to request a proposal from SEH for updating the Village’s Lake Management Plan and prepare a grant application for the project. Motion carried. d. UW seeks Muni partners (July Municipality page 19) Trustee Peer presented the article ‘UW Seeks Muni Partners’ that was published in the July edition of the Municipality. Trustee Peer felt the lake project may be something this UW group would be interested in assisting with. Motion by President Kucera second by Trustee Peer recommend the Village Board allow Village staff to inquire and apply for the UW program. Motion carried. Water Utility – cost of repairs needed after meter changes DPW Erickson explained as meters are changed throughout the Village, some residents have experienced leaking in valves after meters are exchanged. He and Clerk/Treasurer Meyer received confirmation from the Public Service Commission of Wisconsin that any leaking or necessary repairs following these meter changes would be at the homeowner’s expense. No action is needed, this was just information for the committee. No motions made. Blacktopping W. Harrison from N. Park to N. Oak Street DPW Erickson presented a bid from Monarch Paving to pave the section of West Harrison between Park Street and Oak Street. There are no utilities under this section of West Harrison, so the cost of the overall project is minimal. Clerk/Treasurer Meyer indicated this was included as a borrowing item in the 2023 budget. Due to the potential for large truck traffic on this section of West Harrison, DPW Erickson recommends the committee accept the contract for 3”of asphalt. Motion by Trustee Java second by Trustee Peer to recommend the Village Board accept the contract with Monarch Paving Company to apply 3” of hot mix asphalt to the section of West Harrison Avenue between North Park Street to North Oak Street for $41,765.00. Motion carried. President Kucera adjourned the meeting at 4:38 p.m. Allison Longhenry Deputy Clerk/Treasurer