City Council

Posted November 15th, 2021 at 2:30 pm VILLAGE OF GREEN OAKS VILLAGE BOARD OF TRUSTEES RE-SCHEDULED REGULAR BOARD MEETING Wednesday, November 17, 2021 7:30 pm Village Hall Board Room 2020 O’Plaine Road AGENDA Appropriate face coverings are required for physical attendance. This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://global.gotomeeting.com/join/998622613 To Join this Meeting by using your Smartphone please dial the following Number Followed by the Access Code: United States: +1 (408) 650-3123 Access Code: 998-622-613 For Supported Devices, Tap a “One-Touch” Number below to join instantly One-Touch: tel:+4086503123,,#998622613 1.0 Call to Order 2.0 Prayer 3.0 Pledge of Allegiance 4.0 Roll Call 5.0 Appoint John Wagener Village President Pro Tem in the Absence of the Village President 6.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 7.0 Approve the Following Minutes: (pg.1)  Minutes of the Combined TIF and Committee of the Whole Meeting Held October 6, 2021  Minutes of the Special Regular Board Meeting of the Board of Trustees Held November 3, 2021  Minutes of the Combined TIF and Committee of the Whole Meeting Held November 3, 2021  Minutes of the Committee of the Whole Meeting Held October 20, 2021 & Place on File  Agenda ~ Regular Board Meeting November 17, 2021 Page 2 8.0 Village President 8.1 Announcement of the Estimated Amount for the 2021 Property Tax Levy is $286,236 9.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky ~ Absent ~ 9.1 Motion to Approve David Eubanks Invoice No. 102921 Dated 10.29.21 in the Amount Not to Exceed $1,050 for Professional Stewardship Services Performed From June ~ October 2021 for Dorsey Conservation Area Ecological Restoration (pg.) 9.2 Motion to Accept and Approve David Eubanks Invoice No. 103021 Dated 10.30.21 In the Amount Not to Exceed $950 for Professional Stewardship Services Performed From June ~ October 2021 for Saddle Hill I Ecological Restoration (pg.) 9.3 Motion to Approve David Eubanks Invoice No. 103121 Dated 10.31.21 in the Amount Not to Exceed $600 for Professional Stewardship Services Performed From June ~ October 2021 for Lake Kathryn Native Planting Projects (pg.) 9.4 Motion to Approve Reimbursement to David Eubanks/Eubanks Environmental in the Amount Not to Exceed $250 for Materials (3 Backpack Fire Pumps) Needed for Repair (pg.) 9.5 Motion to Approve Reimbursement to David Eubanks/Eubanks Environmental in the Amount Not to Exceed $149.92 for Materials needed to Perform Ecological Restoration in Both the Dennis Dorsey and Saddle Hill I Subdivisions (pg.) Building ~ Chairman Furlong 9.6 Motion to Approve NetProfits Internet Consulting Final Invoice No. 3325b Dated 11.1.2021 in the Amount Not to Exceed $2,500 for New Website Setup (pg.) 9.7 Motion to Approve NetProfits Internet Consulting Invoice No. 3386 Dated 11.1.2021 in the Amount Not to Exceed $1,657 for Website Hosting, Website Updates, SSL Certificate & Additional Email Setup (pg.) 9.8 Motion to Approve R Professional Group, Inc. Proposal Dated 11.5.21 Re: Lower Level Women’s Bathroom in the Amount Not to Exceed $5,770 (pg.) Finance ~ Chairman Sellami 9.9 Motion to Accept and Approve November Bills for Payment in the Amount of $719,359.05 & Acknowledge Deposit Exhibits for October 2021 & November 2021 in the Amount of $201,073.73 (pg.) 9.10 Motion to Accept and Approve the November 2021 TIF Fund Bills for Payment in the Amount of $472,144.18 (pg.) 9.11 Motion to Approve the Treasurer’s Report for October 2021 and Place on File Public Affairs ~ Chairman Griffin  Agenda ~ Regular Board Meeting November 17, 2021 Page 3 Public Works ~ Chairman Wagener 9.12 Recommend Acceptance and Approval of a Resolution Establishing Sewage System User Charges From and After December 1, 2021 (pg.) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.1 ~ 9.13 Motion to Approve Hey & Associates, Inc. Invoice No. 19-0028-13369 in the Amount Not to Exceed $1,845 (pg.) 9.14 Update: Lexington Road Lift Station Improvements (pg.) 9.15 Discussion: Clothing & Textile Collection Program (pg.) Street & Roads ~ Chairman Sugrue 9.16 Motion to Accept and Approve Village Engineer RHMG Recommendation Letter Dated 11.10.21 for Pay Request No.2 to Schroeder Asphalt Services in the Amount Not to Exceed $272,404.04 for 2021 Road Improvement Program Contract B (pg.) 9.17 Update: Atkinson Rd Timber Bridge Replacement 10.0 Village Engineer 10.1 Status Report for November 2021 (pg.) 11.0 Village Attorney 12.0 Village Administrator 12.1 Green Oaks Annual Holiday Gathering Wednesday, December 8th at Jimmy’s Charhouse 12.2 Santa Parade Saturday, December 18th, 2021 13.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2021-O-16 & Resolutions ~ 2021-R-04 13.1 Motion to Approve a Resolution Establishing Sewage System User Charges From and After December 1, 2021 (pg.) 14.0 Old Business 14.1Possible Sewer Extension/Rockland Road 15.0 New Business 16.0 Unfinished Business 16.1 Lake County/Libertyville Sewer Agreement 17.0 Next Meeting Dates: 17.1 Continued Regular Board Meeting for the Plan Commission Tuesday, November 30, 2021 @ 7:30 p.m. 17.2 Combined TIF Committee and Committee of the Whole Meeting Wednesday, December 1, 2021 @ 7:30 p.m. 17.3 TIF Working Group Meeting Cancelled for Wednesday, December 8, 2021 6:00 p.m. 17.4 Plan Commission Meeting Cancelled for Wednesday, December 8, 2021 @ 7:30 p.m. 17.5 Notice Committee of the Whole Meeting Cancelled for Wednesday, December 15, 2021 17.6 Notice Regular Board Meeting Cancelled Wednesday, December 22, 2021 @ 7:30p.m. Re-Scheduled for December 15, 2021 16.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.