City Council

Posted September 18th, 2023 at 3 pm VILLAGE BOARD OF TRUSTEES COMMITTEE OF WHOLE MEETING Wednesday, September 20, 2023 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/384785117 To Join this Meeting by using your Smartphone please dial the following Number Followed by the Access Code: United States: +1 (872) 240-3212● Access Code: 384-785-117 For Supported Devices, Tap a “One-Touch” Number below to join instantly One-Touch: tel:+18722403212,,384785117# 1.0 Call to Order 2.0 Roll Call 3.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 3.1 Mr. Rizzo Variance Request for 2238 Shannondale Drive (pg.1) 4.0 Village President 4.1 Review the following Minutes: (pg.11) • Minutes of the Combined TIF & Committee of the Whole Meeting Held Wednesday, Aug. 2, 2023 • Minutes of the Committee of the Whole Meeting August 16, 2023 • Minutes of the Combined TIF & Committee of the Whole Meeting Held Wednesday, Sept. 6, 2023 4.2 Update: Re: LCPW/Spectrum & LCPW Wholesale Sewage Disposal Agreement 4.3 Update: Memorial Garden Ground Breaking Held Tuesday, September 19th @ 11am (pg.20) 4.4 Village & TIF Project List 24-25 (pg.21) 4.5 TIF Comptroller Report Draft Submittal (pg.29) 4.6 Meeting with Rondout School Re: SRTS Grant 5.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 5.1 Plan Commission Favorable Recommendation for the Design Review for the Post Time OTB/Pomgliano Restaurant east building façade Pomgliano’s Wall Sign in a GB – General Business District at 13860 W Rockland Road, subject to the following conditions: ● The recommended Design Review approval is only for the Pomgliano’s wall sign on the building’s east façade. ● Prior to a Building Permit being issued for the Pomgliano’s wall sign: ●All other signs on the property must be brought into compliance with the Village’s Design Review and Building Permit process; and ●All fees and fines owed by the Petitioner must be paid (pg.70) 5.2 Discussion Re: Rt. 176 Streetscape Bid Opening Thursday, September 14 , 2023 @ 11am th Recommend Contract Award to Davey Resource Group for the FY 23-24 Rt. 176 Streetscape Program in the Amount Not to Exceed $90,383.50 (pg.74)  Agenda ~ Committee of the Whole Meeting September 20, 2023 Page 2 5.0 Committees: Building ~ Chairman Furlong 5.3 Discussion Re: Lake Kathryn Fencing (Parking Lot Section & South Side of Lake) 5.4 Recommend Acceptance and Approval of Julie 2024 Member Contribution Assessment Notification Invoice in the Amount Not to Exceed $815.85 (pg.77) 5.5 Variance Request for 1420 Minard Lane to be heard at Plan Commission on Wednesday, October 11, 2023 5.6 Discussion Re: Superior Ambulance located at 122 Baker Road 5.7 Update: Flock Safety Cameras (pg.78) Finance ~ Chairman Sellami ~ Absent 5.8 Recommend Acceptance and Approval of Swarztrauber & Co. Invoice No.23645 Dated September 8, 2023 Balance Due in the Amount Not to Exceed $3,750 for FY23-24 Auditing Services (pg.80) Public Affairs ~ Chairman Griffin 5.9 Update: Oaktoberfest Held Saturday, September 9th 5 – 10pm Cars & Coffee Sunday, October 8th 9am to Noon Hosted @ Lambs Farm in Green Oaks Public Works ~ Chairman Wagener 5.10 Update: Contract for Refuse Collection and Disposal of Recyclables and Landscape Waste for Delivery to be Permitted and or Approved Facilities 5.11 Update: LCPW O’Plaine Rd Lift Station Maintenance 5.12 Recommend Acceptance and Approval of an Ordinance Proposing the Formation of SSA 14 (pg.82) 5.13 Update: Waukegan Water Billing 5.14 Clarke Mosquito September Status Report (pg.96) 5.15 Recommend Acceptance and Approval of An Ordinance Adopting By Reference of the Lake County Watershed Development Ordinance (pg.101) Street & Roads ~ Chairman Sugrue 5.16 Update: FY 23-24 RIP (Road Improvement Program) ~ Everlast Response Letter (pg.102) 6.0 Village Engineer 6.1 Status Reports for September 2023 6.1a Clark Dietz (pg.104) 6.1b HMG (pg.106) 7.0 Village Administrator 7.1 ● IML Conference ~ Thursday, September 21st through Saturday, September 23rd @ Chicago Hilton & Towers * 720 S. Michigan Avenue in Chicago ● Clark Deitz Event to be held Friday, September 22nd from 7 - 9pm @ Flight Club * 111 Wacker Drive in Chicago 7.2 Drug Take Back Lake County Sheriff ~ Saturday, October 28th 7.3 Fall Leaf Pick up ~ The week of 10.23.23 through 11.25.23 Collection will be on Saturdays (10.21/10.28/11.4/11.11/11.18/11.25) 8.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2023-O-14 & Resolutions ~ 2023-R-02  Agenda ~ Committee of the Whole Meeting September 20, 2023 Page 3 9.0 Old Business 9.1 Possible Sewer Extension/Rockland Road 10.0 New Business 11.0 Unfinished Business 11.1 Lake County/Libertyville Sewer Agreement 12.0 Upcoming Meeting Dates September Meeting Schedule Below: ● IML Conference Thursday, September 21st through Saturday, September 23rd ● Regular Board Meeting Wednesday, September 27, 2023 @ 7:30p.m. October Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, Oct. 4, 2023@ 7:30 p.m. ● TIF Joint Review Board (JRB) Meeting Wednesday, October 11, 2023 @ 3:00 p.m. ● Working Group Meeting for Wednesday, October 11, 2023 @ Immediately Following JRB Meeting ● Plan Commission Meeting for Wednesday, October 11, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, October 18, 2023 @ 7:30p.m. ● Regular Board Meeting Wednesday, October 25, 2023 @ 7:30p.m. November Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, Nov. 1, 2023@ 7:30 p.m. ● Working Group Meeting for Wednesday, November 8, 2023 @6:00 p.m. ● Plan Commission Meeting for Wednesday, November 8, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Cancelled Wednesday, November 15, 2023 @ 7:30p.m. ● Rescheduled Regular Board Meeting Wednesday, November 15, 2023 @ 7:30p.m. ● Regular Board Meeting Cancelled for Wednesday, November 22, 2023 @ 7:30p.m. December Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, Dec. 6, 2023@ 7:30 p.m. ● Annual Holiday Gathering Wednesday, December 13, 2023 Jimmy’s Charhouse in Libertyville @ 6pm ● Working Group Meeting Cancelled for Wednesday, December 13, 2023 @6:00 p.m. ● Plan Commission Meeting Cancelled for Wednesday, December 13, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Cancelled Wednesday, December 20, 2023 @ 7:30p.m. ● Rescheduled Regular Board Meeting Wednesday, December 20, 2023 @ 7:30p.m. ● Regular Board Meeting Cancelled for Wednesday, December 27, 2023 @ 7:30p.m. 13.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.