City Council

Posted May 20th, 2024 at 3:30 pm VILLAGE BOARD OF TRUSTEES REGULAR BOARD MEETING Wednesday, May 22, 2024 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/828318133 To Join this Meeting by using your Smartphone, please dial the following Number Followed by the Access Code: United States: +1 (872) 240-3412 ● Access Code: 828-318-133 For Supported Devices, Tap a “Once-Touch” Number below to join instantly: tel:+18722403412,,#828318133 1.0 Call to Order 2.0 Prayer 3.0 Pledge of Allegiance 4.0 Roll Call 5.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 6.0 Approve the Following Minutes: (pg.1) ● Minutes of the Committee of the Whole Meeting Held Wednesday, 3.20.24 ● Minutes of the Combined TIF & Committee of the Whole Meeting Held Wednesday, 4.3.24 ● Minutes of the Committee of the Whole Meeting Held Wednesday April 17, 2024 ● Minutes of the Regular Board Meeting Held Wednesday, April 24, 2024 ● Minutes of the Combined TIF & Committee of the Whole Meeting Held Wednesday, May 1, 2024 7.0 Village President 7.1 Motion to Approve Grant for Forest Cove HOA Walking Path Project in the Amount Not to Exceed $29,000 (50% Cost Share w/ Forest Cove HOA of the $58,000 Proposal) Contingent Upon Proper Permitting (pg.19) 7.2 Motion to Approve Grant for Tantara HOA Subdivision Entrance Project in the Amount Not to Exceed $14,820.88 (50% Cost Share w/ Tantara HOA of the $29,641.76 Proposal) Contingent Upon Proper Permitting (pg.22) 7.3 Motion to Approve TIF Façade Grant for Jessup Manufacturing in the Amount Not to Exceed $25,000 (as the lesser of the 50% of Total Eligible Costs of the $61,388 Proposal) Contingent Upon Proper Permitting (pg.27) 7.4 Discussion and Possible Approval of Village Landscape Architect Rolf Campbell Dated 5.20.24 Re: Change Order to add Concrete Footer to 3’ Tall Front Garden Wall, Underdrain for Revised Swale & “Do Not Climb” Signs in the Amount Not to Exceed $20,092 (pg.68) Agenda ~ Regular Board Meeting May 22, 2024 Page 2 7.0 Village President ~ Continued 7.5 Motion to Approve Proposal from Village Attorney Rudolph F. Magna Dated May 20, 2024 for Legal Services Effective 5.1.24 ~ 4.30.25 ~ This Reflects a 3% Increase ~ (pg.73) 7.6 Motion to Approve Proposal from Village Planner Rolf Campbell Associates Dated March 26, 2024 for Planning and Zoning Services Effective 5.1.24 ~ 4.30.25 ~ ~ This Reflects a Varying 5-10% Increase ~ (pg.74) 7.7 Motion to Approve Proposal from Village Engineer, Ben Metzler of Clark Dietz Dated May 14, 2024 for Engineering Services Effective 5.1.24 ~ 4.30.25 ~ ~ This Reflects a Varying 5-10% Increase ~ (pg.76) 8.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky Building ~ Chairman Furlong 8.1 Recommend Acceptance and Approval of an Ordinance Denying a Setback Variation & Granting Maximum Impervious Surface and Illumination Levels Variations with Conditions Located at 1480 Minard Lane (pg.78) Finance ~ Chairman Sellami 8.2 Motion to Accept and Approve May 2024 Bills for Payment in the Amount of $219,600.19 & Acknowledge Deposit Exhibits for April 2024 & May 2024 in the Amount of $231,558.19 (pg.98) 8.3 Motion to Accept and Approve the May 2024 TIF Fund Bills for Payment in the Amount of $66,110.69 (pg.106) 8.4 Motion to Approve the Treasurer’s Report for April 2024 & Place on File 8.5 Motion to Accept and Approve Village of Green Oaks Fiscal Year 2024-2025 Budget Public Affairs ~ Chairman Griffin 8.6 Motion to Approve The Decision Systems Company Invoice No. 2024024 Re: FY 24-25 Annual License & Support for Fund Accounting & Utility Billing Systems for Village General & TIF Systems in the Amount Not to Exceed $7,463.50 (pg.108) 8.7 Motion to Accept and Approve Finalsite Invoice No. INV065470 Dated 5.1.24 in the Amount Not to Exceed $2,785 for Blackboard Connect Government Unlimited Emergency & Outreach Messaging Service (pg.109) Public Works ~ Chairman Wagener 8.8 Motion to Accept and Approve Native Restoration’s Proposal Dated 1.11.24 Re: Memorial Garden Ecological Restoration Services for FY 2024-2025 Not to Exceed $10,475 (Less Amount of Invoice Dated 3.30.24 of $3,637) (pg.110) 8.9 Motion to Accept and Approve Native Restoration’s Invoice Dated 3.30.24 Re: Memorial Garden Ecological Restoration Services Performed in the Amount Not to Exceed $3,637 (pg.115) 8.10 Motion to Accept and Approve 2 David Eubanks Proposals Dated 5.8.24 Re: Ecological Services 8.10a Denny Dorsey Conservation Area in the Amount Not to Exceed $6,990 (pg.117) 8.10b Lake Kathryn Restoration Site in the Amount Not to Exceed $26,435 (pg.118) Agenda ~ Regular Board Meeting May 22, 2024 Page 3 8.0 Committees ~ Continued Public Works ~ Chairman Wagener 8.11 Motion to Accept and Approve David Eubanks Proposal Dated 5.13.24 Re: Maintenance Services for Phase I TIF District 176 Slope Maintenance for FY 2024 in the Amount Not to Exceed $5,550 (pg.119) 8.12 Motion to Accept and Approve Pilot Project with Reigate Woods HOA & Bryan Muskat Re: Pond Aeration System Equipment in the Amount Not Exceed $9,375 (pg.120) 8.13 Motion to Accept and Approve Solitude Lake Management Invoice No. PSI070982 Dated 5.1.24 in the Amount Not Exceed $7,237.36 Re: Lake Kathryn Aquatic Annual Maintenance (Formerly Trugreen) (pg.122) Street & Roads ~ Chairman Sugrue 8.14 Motion to Approve Village Engineer Clark Dietz Proposal Dated 5.2024 Re: Mapping Services and Licensing of ArcPro an Interactive Mapping System and Initial Set up in the Amount Not To Exceed $2,780 (pg.) 8.15 Motion to Approve Village Engineer Clark Dietz Memo Dated 5.20.24 Re: Everlast Blacktop Inc. Final Balancing Change Order Reducing the FY 2023-2024 Road Improvement Project Total Contract Amount by $93,071.58 to $604,338.42 and Final Pay Request in the Amount of $62,144.26 to Everlast Blacktop, Inc (pg.123) 8.16 Discussion with Possible Acceptance and Approval of an Ordinance for Stop Signs Located on Cranbrook Rd (pg.131) 9.0 Village Attorney 10.0 Village Administrator 11.0 Ordinances for Passage: Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2024-O-2 & Resolutions ~ 2024-R-1 11.1 Motion to Approve an Ordinance Denying a Setback Variation & Granting Maximum Impervious Surface and Illumination Levels Variations with Conditions Located at 1480 Minard Lane (pg.78) 11.2 Motion to Approve an Ordinance for Stop Sign Installation for Eastbound Traffic on Cranbrook Rd Located at Kenton Lane (pg.) 12.0 Old Business 12.1 Possible Sewer Extension/Rockland Road 13.0 New Business 14.0 Unfinished Business 14.1 Lake County/Libertyville Sewer Agreement Agenda ~ Regular Board Meeting May 22, 2024 Page 4 15.0 Next Meeting Date June 2024 Meeting Schedule Below: ● Combined TIF Committee Meeting Wednesday, June 5, 2024 @ 7:30 p.m. ● Plan Commission Meeting Wednesday, June 12, 2024 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, June 19, 2024 @ 7:30p.m. ● Regular Board Meeting Wednesday, June 26, 2024 @ 7:30p.m. July 2024 Meeting Schedule Below: ● Combined TIF Committee Meeting Cancelled for Wednesday, July 3, 2024 @ 7:30 p.m. ● Plan Commission Meeting Wednesday July 10, 2024 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, July 17, 2024 @ 7:30p.m. ● Regular Board Meeting Wednesday, July 24, 2024 @ 7:30p.m. August 2024 Meeting Schedule Below: ● Combined TIF Committee Meeting Wednesday, August 7, 2024 @ 7:30 p.m. ● Plan Commission Meeting Wednesday August 14, 2024 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, August 21, 2024 @ 7:30p.m. ● Regular Board Meeting Wednesday, August 28, 2024 @ 7:30p.m. 16.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.