City Council

Posted July 14, 2025 at 3:00 pm VILLAGE BOARD OF TRUSTEES COMMITTEE OF THE WHOLE MEETING Wednesday, July 16, 2025 at 7:00 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below: Join the meeting now Microsoft Teams Meeting ID: 231 131 267 568 ● Passcode: fP9B4a 1.0 Call to Order 2.0 Roll Call 3.0 Non-Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 3.1 John Janezic of Forest Lake HOA Re: Subdivision Beautification Grant Program (pg.1) 4.0 Village President 4.1 Review the following Minutes: (pg.7) ● Minutes of the Continued Regular Board Meeting Held Wednesday, April 23, 2025 ● Minutes of the Continued Regular Board Meeting Held Wednesday, June 4, 2025 ● Minutes of the Regular Board Meeting Held Wednesday, June 25, 2025 4.2 Update: Working Group Meeting Held Wednesday, July 9, 2025 (pg.21) 4.3 Update: Brick Paver Program 4.4 Update: Memorial Garden • Electrical Permit Status 4.5 Discussion Re: Illinois Safe Route to School (SRTS) Grant (pg.24) ● Lake County’s Tree Program 4.6 Discussion Re: Strategic Planning Dates 5.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 5.1 Update: PC/BZ Meeting Wednesday, July 9, 2025 (pg.26) 5.1a Recommend Acceptance and Approval of the PC/ZBA Design Review Re: (pg.27) Lambs Farm 2nd Greenhouse at 14245 W. Rockland Road in an O–Office District Governed under a Special Use Permit for “Health/Medical Uses and Facilities” use 5.2 Update: Route 176 Widening Project 5.3 Update: Monument Signs ● Lynch Construction @ 13110 Rockland Road ● U-Haul ● North Shore Distillery ● Link’s (Business Center Drive) Agenda ~ Combined TIF & Committee of the Whole Meeting July 16, 2025 Page 2 5.0 Committees ~ Continued Building ~ Chairman Furlong 5.4 Update: Julie Reimbursement Locate Charges • Review Village’s Permit Fees 5.5 Building Department Report for June 2025 (pg.29) 5.6 Discussion Re: Property Maintenance (pg.30) Finance ~ Chairman Sellami ~ Absent Public Affairs ~ Chairman Griffin 5.7 Upcoming Green Oaks Community Events 2025 Oaktoberfest 9.6.25 @ Lambs Farm 5.7a Basset Training Certification 5.8 Summer Newsletter Public Works ~ Chairman Flaig 5.9 Update Re: Water Rate Study 5.10 Update Re: Pond Paser Rating 5.10a GIS Mapping (pg.34) 5.11 Groot Recycling for May 2025 (pg.35) 5.12 Clarke Update for July 2025 (pg.36) 5.13 Recommend Acceptance and Approval of Hey & Associates Dated July 10, 2025 Re: Invoice No. 25-0110-20278 In the Amount Not to Exceed $1,742.21 for Vegetation Management (pg.41) Street & Roads ~ Chairman Sugrue 5.14 Discussion Re: Atkinson Rd Sign Data (pg.43) 5.15 Discussion Re: Street Sweeping and Striping for FY 25-26 5.16 Update Re: Intersection @ O’Plaine Rd & IL Rt. 137 (Buckley Rd) (pg.46) 6.0 Village Engineer 6.1 Status Report for July 2025 7.0 Village Administrator 7.1 Discussion Re: Village Property Claim 7.2 Discussion Re: Joint Emergency Telephone System Board (JETSB) of Lake County an Illinois Emergency Telephone System Board Memorandum of Understanding (pg.50) 7.3 Discussion Re: Village of Green Oaks Employee Handbook Draft (pg.53) 8.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2025-O-07 & Resolutions ~ 2025-R-4 9.0 Old Business 9.1 Possible Sewer Extension/Rockland Road 10.0 New Business 11.0 Unfinished Business 11.1 Lake County/Libertyville Sewer Agreement Agenda ~ Combined TIF & Committee of the Whole Meeting July 16, 2025 Page 3 12.0 Next Meeting Date July 2025 Meeting Schedule Below: ● Regular Board Meeting Wednesday, July 23, 2025 @ 7:00 p.m. August 2025 Meeting Schedule Below: ● Combined TIF Committee Meeting Wednesday, August 6, 2025 @ 7:00 p.m. ● TIF Working Group Meeting Wednesday, August 13, 2025 @ 6:00 p.m. ● Plan Commission Meeting Wednesday, August 13, 2025 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, August 20, 2025 @ 7:00 p.m. ● Regular Board Meeting Wednesday, August 27, 2025 @ 7:00 p.m. September 2025 Meeting Schedule Below: ● Combined TIF Committee Meeting Wednesday, September 3, 2025 @ 7:00 p.m. ● TIF Working Group Meeting Wednesday, September 10, 2025 @ 6:00 p.m. ● Plan Commission Meeting Wednesday, September 10, 2025 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, September 17, 2025 @ 7:00 p.m. ● Regular Board Meeting Wednesday, September 24, 2025 @ 7:00 p.m. October 2025 Meeting Schedule Below: ● Combined TIF Committee Meeting Wednesday, October 1, 2025 @ 7:00 p.m. ● TIF Working Group Meeting Wednesday, October 8, 2025 @ 6:00 p.m. ● Plan Commission Meeting Wednesday, October 8, 2025 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, October 15, 2025 @ 7:00 p.m. ● Regular Board Meeting Wednesday, October 22, 2025 @ 7:00 p.m. 13.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.