City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS April 17, 2012 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order and Reggie Clark led the Pledge of Allegiance. The following Council Members were present: Gary Killpack, Gene Smith, Tom McCullough, Jim Boan, and Lisa Maes. The following were present representing the City: Director of Public Works Mike Nelson, Assistant City Engineer Dave Westling, Director of Human Resources Debbie Klein Robertson, Director of Finance Jeff Nieters, Director of Co mmunity Development Laura Leigh, Police Lieutenant Tom Jarvie, Assistant Fire Chief Mike Liberty, Parks and Recreation Director Allan Wilson, Parks Supervisor Erek Roosa, City Attorney Galen West, and Public Affairs Specialist Stephen Pyles. Council Member Coppolo was not present. APPROVAL OF THE AGENDA Council Member Smith moved to amend and approve the agenda by moving Proclamations to Item IV and Presentations to Item V. Council Member McCullough seconded. Motion carried. (6-0) PROCLAMATIONS Green Hands USA Day Members of the Recycling Task Force Jennifer Knight, Ailene Elkin, and Christine Lustik read the proclamation and the Mayor declared April 28, 2012 Green Hands USA Day in Green River and encouraged all citizens to get involved and to take this opportunity to reduce, reuse, and recycle to keep our community green and clean. Ms. Knight said the City of Green River will host a Green Hands USA Day on Saturday, April 28, 2012, from 9 am to 2 pm, at the Berto Castillon Recycling Facility. PRESENTATIONS Rock Springs Sweetwater County Airport – SkyWest Agreement Airport Board Chair Donna Acker asked for the council’s support in continuing the SkyWest airline agreement for flights to Salt Lake City, Utah. She said there are two flights a day from Salt Lake City to Rock Springs and two flights a day from Rock Springs to Salt Lake City. The revenues and costs with operating these flights are $113,819 for 1274 passengers that traveled in January. The cost for billable hours was $184,802. The fuel costs were $59,801 which created a loss to the airline of $130,784. The loss is the reason behind the request. The State will pay $105,935 of that amount which leaves $24,849 to be picked up by the local entities. Green River’s share is $5,467; Rock Springs share is $8,200; and the County’s share is $11,182. Council Member McCullough asked if the $5,467 was just one month’s cost. Ms. Acker said yes. Council Member McCullough said the total amount for a year is around $64,000. He asked if that was less than before. Ms. Acker said no, it is higher due to the cost of fuel. Council Member McCullough said they will have his support; he thinks this is a good service. Council Member Smith said he likes the service too. He asked how the amount is proportioned between all of the entities. Ms. Acker said the Aeronautics Commission does a demographic study and that is how it is decided. Council Member Maes said it is a good service and having two airlines flying out of Rock City Council Proceedings April 17, 2012 Page 1 of 8 Springs keeps the costs down. Ms. Acker said sixteen percent of the passengers flying out of Rock Springs are residents of Green River. The Mayor said they won’t be voting on this because they do not have an agreement/contract to look at. Ms. Acker said she is disappointed that they do not have the agreement/contract but she will get one to them. Green River Arts Council Jeiremy Gomez from the Green River Arts Council thanked council for their support. He said the Arts Council has a painting by Robert Kern that was painted during the Art on the Green Event. He said this painting was purchased by Christian Brownley and then donated to the Green River Arts Council. The Arts Council would like to present the painting to the River Festival Committee for their collaboration with the Art on the Green. This painting will be displayed at the Green River Chamber of Commerce. He said the River Festival will take place August 17th and 18th, 2012. Janet Hartford accepted the painting on behalf of the River Festival Committee. She said she truly enjoys the partnership they have and she looks forward to continuing that partnership. The Mayor thanked everyone for all they do. Chamber of Commerce Update Ms. Harford said she is moving on to a different job so she will no longer be updating council. She has worked for the Chamber of Commerce for thirteen years. The Board is accepting resumes and letters of intent for the position up to 5 pm on April 25, 2012.  The traffic throughout the Visitor’s Center is picking up with the warm weather  There is a “Here’s What Happening” calendar in the lobby which will have a synopsis of weekly events  The Forest Service staff will be moving in to the Visitor’s Center by the end of the month. They will help with staffing on Saturdays from Memorial Day through the end of September  They are very happy with the basement in the Visitor’s Center. They are holding their board meetings and other committee meetings there  They continue to mail out weekly updates, send out daily event listings to the Radio Network, and they email a weekly update  She will be fostering mustangs again for the Visitor’s Center and they will be delivered May 4, 2012  They are planning to place banners at both entrances to Green River welcoming participants for the National High School Rodeo Final  Lunch & Learn will be Wednesday, April 18th, at the Wrangler. There will be an update from Chad Banks and Kandi Pendleton about the National High School Finals Rodeo. May’s Lunch & Learn will be on May 16, 2012 and there will be an update from URA/Main Street  The Chamber’s trip in 2013 will be to Tuscany. The trip is tentatively scheduled to depart on March 22, 2013 and will be 9 days and 7 nights with several optional tours  Bike Park Day – April 20, 2012  Wilkins Peak Trail Maintenance - Saturday, April 21, 2012  FMC Granger Plant Optimization Open House - May 8, 2012 at the Visitor’s Center  Clean Up Day – May 12, 2012  Mother Day Shopping Spree – April 23 through May 12, 2012  Business Expo – May 19, 2012 at WWCC Council Member Boan said her leaving will be a loss to the city and she will be missed. He asked if they have found ways to track how many people are coming for the NHSRF and what economic impact they will have. Ms. Hartford said there is a formula that shows the impact to Sweetwater County and they can City Council Proceedings April 17, 2012 Page 2 of 8 get the information on the impact to Green River. There will be events held twice a day and they will be looking for something to do in the community between performances and somewhere to eat after they are done. She will be sure to get the numbers to him when they come in. Council Member Maes said she has done a wonderful job and she wished her luck in the future. Council Member McCullough thanked her for her time and wished her good luck. Council Member Smith said she has done a lot for the community and he has enjoyed working with her. Ms. Hartford said it was a great pleasure working with the City and she will always remain dedicated to the City and Sweetwater County. The Mayor presented her with a plaque in appreciation for her commitment to the City of Green River. CITIZEN REQUESTS AND OTHER COMMUNICATIONS Misty Zimmerman said she has concerns with the vacation of the Lincoln Track and Field Park. She thanked Mr. Wilson for scheduling a meeting, Thursday, April 19, 2012, at 4:30 pm in Council Chambers to go over what the future park will entail and inviting the surrounding residents to attend. She is concerned with the density of the proposed development and the placement of the streets. She would like to see the density reduced by five to ten lots because of traffic issues. PUBLIC HEARINGS Sale of 1983 American LaFrance Pumper Truck to Boulder Lake Improvement District Mayor Castillon opened the hearing at 7:40 pm. There were no comments or concerns presented. The Mayor closed the hearing at 7:41 pm. ORDINANCES Vacation of the Old Lincoln Track and Field at Castle Rock Park 2nd Reading: An ordinance vacating Old Lincoln Track and Field at Castle Rock Park from public park land. Council Member Maes moved to approve the ordinance on second reading. Council Member Boan seconded. Council Member Smith said he expects the new developer to pay for the full amount of the park. He moved to amend the motion to strike the word “some” from Paragraph 1 to say “with improvements”. Council Member Boan seconded. Mr. Wilson said he does not have a problem with changing the wording. He said he understands that the council wants a park with sprinkler systems, sewer, and all of that. He said it is going to depend on the costs and what everyone wants. Council Member Boan asked if he could get the cost of the park. He said he is concerned with taking the word “some” out. He asked how elaborate will the park become. Mr. Wilson said he will try to get an estimate before the land goes up for sale. He said they will not make it a high expense, because they will make sure the provisions are going to be worked out with the contractor. They do not want it to be so much that a developer won’t want to buy the land. Council Member Killpack clarified that Council Member Smith’s motion would have the contractor paying for one hundred percent of the park. He will not support that because the cost for the park will be passed on to the people who buy the new homes. City Council Proceedings April 17, 2012 Page 3 of 8 Council Member Smith said he is expecting a park that is comparable to what they currently have and have already paid for. He said the park should be paid for as a part of the project. Council Member Maes said the city did not pay for the park. They acquired it from the school district. The new park will be comparable to what is already done around town in other parks and the city should contribute to it. She will not support the amendment. Council Member McCullough said council should wait to make an amendment until after the meeting on April 19, 2012. This way they have the information on what the residents in that area want. Amended motion denied (1-5) with the Mayor and Council Members Boan, Killpack, Maes, and McCullough voting no. Original motion carried (5-1) with Council Member Smith voting no. RESOLUTIONS Consideration of a budget resolution for the Police Department School Resource Officer Program R12-20: A resolution for the governing body of the City of Green River, Wyoming, to approve an increase in the General Fund for the Police Department to use funds in the SRO Program in the amount of $1,500. Council Member Maes moved to approve the resolution. Council Member McCullough seconded. Motion carried. (6-0) Increase to Capital Project Funds for the Child Development Center Building Project R12:21: A resolution for the governing body of the City of Green River, Wyoming, to increase the Capital Projects Fund for the Child Development Center Building Project in the amount of $1,100,000. Council Member McCullough moved to approve the resolution. Council Member Boan seconded. Council Member Boan asked why it is necessary to take the money out of the Risk Management Fund. Mr. Nieters said this is the only option. The city would be borrowing from the Risk Management Fund and once the 6th Penny money is received in January 2013 then it will be returned to the account. Council Member Boan said what about the interest that is going to be lost from that account when the money if transferred. Mr. Nieters said he can look into options of charging interest on the money that will borrowed. Council Member Boan said he does not agree with the city losing any money from this transaction. He asked why the city has to borrow money to cover the costs, can’t it just be paid as they go. Mr. Nieters said the project cannot be started until the total contract price is set aside. Mr. Wilson said the original price for the 6th Penny was $5.9 million but the bids have come in at $6.6 million. When the bond went out no architect fees were included, the construction costs went up, the earthwork was more, and the infrastructure was going to be much more. Council Member Boan said the voters agreed to pay $5.9 million to build the new CDC Building they did not agree to the $7 million. He supports the CDC but he cannot support telling the voters that it is going to be much more than planned. City Council Proceedings April 17, 2012 Page 4 of 8 Mr. Wilson said there is an over collection on the 6th Penny and that money cannot be used for anything else except that building. He said when planning a 6th Penny project everyone needs to consider if the project is shovel ready and if not, the construction costs can increase. Council Member Maes said on 6th Penny projects go over every single time because of the time laps between the voters voting for them and then the projects starting. They have cut down a lot of this project and if it is not started now the price will do nothing but go up. The voters were promised a building and that is what they will get. She will support this project. Council Member McCullough said he will support this project. Mr. Wilson said transferring the money now will start the project and lay down a guaranteed price for the project. There will be no change orders. Council Member Smith said it is too late to fix this project now. They should have had a better fix on the price. Everyone needs to learn from this and move forward. Council Member Boan asked if the over collection will be enough to cover the total cost of the project. Mr. Wilson said yes. The Mayor said the project was started around five years ago, over time costs go up, and issues arise. He said it is time to move on. Motion carried. (6-0) COUNCIL ACTION ITEMS Bid Award for the Sale of Recyclable Materials Council Member Killpack moved to approve the bid award to ACP LLC, Logan, Utah for the sale of four loads of old corrugated cardboard at the price determined at the time of pick up, which is not expected to change from the bid price of $101/ton. Council Member McCullough seconded. Motion carried. (6-0) Delegate Appointments to the 2012 WAM Convention Council Member McCullough moved for Mayor Hank Castillon to be appointed as the City of Green River’s official voting delegate to the WAM Annual Convention and that Councilmen Gene Smith be appointed as alternate voting delegate. Council Member Killpack seconded. Motion carried. (6-0) Acceptance of Contaminated Soils Council Member Boan moved to approve the acceptance of petroleum contaminated soils from Belfor Environmental at a rate of $69.55 per ton. Council Member McCullough seconded. Motion carried. (6-0) Employee Health Insurance Renewal Council Member Smith moved to approve the Employer Plan Selection document and to authori ze the Mayor to sign it and authorized staff to prepare the City’s plan/premium options for 2013 with the city continuing to fully pay for Plan B ($1,000/$2,000 deductibles/$35 Co-Pay). Council Member McCullough seconded. Ms. Robertson said the employees would continue to get their health insurance for no additional cost unless they choose one of the other options with a lower deductable. This will enable the employees to cover the costs for the increase of dental insurance. She said the increase that the city will be covering is $96,400. Motion carried. (6-0) Change Order to Castle Rock Electric for the Energy Efficiency Retrofit Project City Council Proceedings April 17, 2012 Page 5 of 8 Council Member Maes moved to accept the Proposal and Request for Change Order for the Energy Efficiency Retrofit Project to Castle Rock Electric in the amount of $12,278 and to extend the completion date from June 5, 2012 to June 25, 2012. Council Member McCullough seconded. Mr. Wilson said when the contract was awarded to Castle Rock Electric there was an over sight on the amount of lights in the globe fixtures, the exterior lights at the Public Works facility, the Parks Shop, and the Fire Station #2 were not included in the bid so that is why there is a change order. He said the additional change order for Uinta Engineering is because of the revisions and corrections to documents based on the results of the audit from Rocky Mountain Power. Council Member McCullough clarified the change orders will come out of the project line item. Mr. Wilson said after the change orders there will be approximately $8,000 left in the project line item. Motion carried. (6-0) Change Order with Uinta Engineering for the Retrofit Light Project Council Member Smith moved to accept the request for the Change Order for the Energy Efficiency Retrofit Project to Uinta Engineering & Surveying, Inc in the amount of $4,500. Council Member McCullough seconded. Motion carried. (6-0) Change Order #6 for the Southeast Water Expansion Project Council Member McCullough moved to approve Change Order #6 to Jackman Construction for the Green River Southside Water System Improvements in the deductive amount of $14,524.83, making the overall contract amount $2,941,112.83. Council Member Smith seconded. Motion carried. (6-0) U.S. Department of Agriculture - U.S. Forest Service Sublease Council Member Smith moved to authorize the Mayor to sign the three-party Sublease Agreement with the Green River Chamber of Commerce and the U.S Forest Service in the form submitted or in a substantially similar form containing the same terms and conditions. Council Member McCullough seconded. Council Member Boan asked if the city could restrict the sub-lessee from building any storage buildings without any legal issues. Mr. West said yes. Motion carried. (6-0) Change Order for the 2011 Capital Improvements Project to Lewis & Lewis Council Member McCullough moved to remove and replace the existing 16” AC water line on E 3rd South from S 2nd East to South Center Street at a cost of $253,557.00, based on unit prices. Council Member Smith seconded. Assistant City Engineer Dave Westling said they ran in to clay on the south side of the street. The problem is this material is not strong enough to hold up the street. He said the best option was to take out the AC water line and put a new water line in the same location. They will be sub excavating and importing all of the material so that way the other side of the street will be sub excavated and can be paved on. Council Member McCullough asked why staff didn’t know ahead of time that this would be an issue. Mr. Westling said they did not know until they opened up the street. They did not do any boring into the street because of the cost and the location of one bore is so small. City Council Proceedings April 17, 2012 Page 6 of 8 Council Member Boan said the city has tore streets up in that area before and everyone knows the soil there is bad and the water lines are never where they are supposed to be, so why did they not know ahead of time. Mr. Westling said they did not have to replace the water lines on the other end of the project because they were fine. Council Member Boan said this is the largest change order he has ever seen. How long since they found the problem. Mr. Westling said around two to three weeks ago. Council Member Boan said this is unacceptable. The city is just giving the contractor more money instead of going out for bid. Council Member Killpack asked where the money will come from for this. Mr. Nieters said the line item for the project. Council Member Maes said they were just bidding to replace the street and you can’t know what is under there. Council Member Killpack asked what the next step would be if the council does not approve the change order. Mr. Westling said they cannot go any further on the project. The Mayor said as far as he is concerned, you can’t know what is going on under ground. Every time you start a project you are taking a chance. He asked if they are finished going west. If not, can they anticipate more issues? Mr. Westling said no they have not finished, and yes, there could be some issues there too. Motion carried (5-1) with Council Member Boan voting no. City Surplus Sale of a 1983 Fire Truck Council Member Smith moved to sell the City Surplus 1983 Fire Truck (VIN: 1AFAC1189D1A17812) to Boulder Lake Improvement District in the amount of $5,010. Council Member Killpack seconded. Motion carried. (6-0) CONSENT AGENDA Council Member Killpack moved to approve the following consent agenda items. Council Member McCullough seconded. Motion carried. (6-0)  Granger Mutual Aid Agreement renewal for the exchange of emergency response for the period of June 1, 2012 through May 31, 2013  Agreement with the Green River High School Track Coach Steve Boyd, on behalf of Sweetwater School District #2, in the amount of $350 to provide instruction and staffing for the 2012 Hershey Track and Field Program  Memorandum of Understanding with Keith Young Memorial Run Planning Committee for the 2012 Keith Young Memorial Run  Document Center Maintenance Agreement with Copier & Supply for the Purchasing and IT Departments  Contract with Green River Junior Babe Ruth for the 2012 Stratton Myers Concession Stand Operations  Annual Letter of Agreement with Wyoming Main Street Program and authorization for Mayor Castillon to sign it on behalf of the City of Green River  Minutes for: March 3, 2012 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $7,114.81 Outstanding Invoices = $660,726.37 Pre-authorization Payments = $755,000.00 Payroll Expenditures = $327,055.61 City Council Proceedings April 17, 2012 Page 7 of 8 CITY ADMINISTRATOR’S REPORT Mr. Nieters had nothing to report. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Members Killpack, Maes, McCullough, and Smith had nothing to report. Council Member Boan said there are two resource officers that work at the school during the school year and he wants to know why one of them cannot pick up the D.A.R.E. program. Lieutenant Tom Jarvie said the School Resource Officers are busy every day. They are asked to help with administrative tasks during the day and they handle all of the police reports that come through the school district. He said having them at the schools allows the other officers to be out in the community. They would not have the time to do the D.A.R.E. program along with the SRO duties. Council Member Boan said he attended the executive meeting with board members from the National High School Finals Rodeo. They discussed what every community needs to do to be ready for the rodeo. He said the restaurants need to stay open until midnight. The last event will get over at 9 pm, and by the time they get everything put away they will be looking for somewhere to eat. He said for every contestant there are four people with them and all of them will be looking for places to eat and things to do. The restaurants need to take advantage of all of the people coming in. The Mayor asked for volunteers for the Rockin’ River Chef’s Challenge. He said they will be making desserts this year. He said he would like the council to volunteer. He will have a meeting on May 2nd or 3rd to discuss all of the plans. He congratulated Ms. Hartford for her years of service and wished her well. ADJOURNMENT TO EXECUTIVE SESSION Council Member McCullough moved to adjourn to executive session to discuss possible litigation and personnel at 8:44 pm. Council Member Killpack seconded. Motion carried. (6-0) RECONVENE Council Member Boan moved to reconvene at 9:34 pm. Council Member Smith seconded. Motion carried. (6-0) AJOURNMENT Council Member Killpack moved to adjourn at 9:40 pm. Council Member Boan seconded. Motion carried. (6-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings April 17, 2012 Page 8 of 8