City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS July 17, 2012 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order and led the Pledge of Allegiance. The following Council Members were present: Gary Killpack, Gene Smith, Adam Coppolo, Tom McCullough, Jim Boan, and Lisa Maes. The following were present representing the City: Acting City Administrator Bill Thompson, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Lieutenant Tom Jarvie, Fire Chief/Emergency Services Mike Kennedy, Parks and Recreation Director Allan Wilson, City Attorney Galen West, and Public Affairs Specialist Stephen Pyles. APPROVAL OF THE AGENDA Council Member Smith moved to add a presentation by the Mayor and to approve the agenda. Council Member Boan seconded. Motion carried. (7-0) The Mayor stated the agenda was amended before the meeting with the addition of Council Action Item: C. PRESENTATIONS National High School Finals Rodeo The Mayor presented the council with a picture that was given to him by the NHSFR Board in honor of the support that the City of Green River has given the National High School Finals Rodeo. RESOLUTIONS Carryover Projects into Fiscal Year 2013 R12-35: A resolution for the governing body of the City of Green River, Wyoming, to approve an increase in expenditure authority in funds for Fiscal Year ending June 30, 2013. Council Member Coppolo moved to approve the resolution. Council Member Killpack seconded. Council Member Smith asked Mr. Nieters for clarification on the CDC money carry over and the Risk Management carry over. Mr. Nieters said the $1.1 million was borrowed from the Risk Management Fund and put into the CDC account. This was done in order to start the CDC project. These funds will be paid back to the Risk Management Fund in January, when the overpayment of the CDC 6th penny money is given back to the city. Council Member Smith said the Risk Management Fund is actually $800,000 since the money has not been returned as of yet, instead of the $1.8 million. Motion carried. (7-0) Salary Modifications for the Municipal Judge, City Attorney, and the City Prosecutor R12-36: A resolution amending R12-30 establishing wages for all Elected and Appointed Officials of the City of Green River, Wyoming, for the Fiscal Year ending June 30, 2013. Council Member McCullough moved to approve the resolution. Council Member Boan seconded. Council Member McCullough said the council decided to take over the DUI’s and that will increase the workload for these employees. In six months they will review the DUI’s process and if it’s not working for the city, then they will be returned to and the increase will be lost. City Council Proceedings July 17, 2012 Page 1 of 4 He said the city attorney elected not have any benefits so they have taken some of the money from that to increase the salary. The Mayor said the DUI’s will generate income and should be enough to offset the cost of the increases. Motion carried. (7-0) COUNCIL ACTION ITEMS Appointment to the Green River Arts Council Council Member Smith moved to confirm the Mayor’s appointment of Nina Kessner to the Green River Arts Council for a term expiring in April 2013. Council Member McCullough seconded. Motion carried. (7-0) Union Pacific Railroad Depot Feasibility Study Proposal Council Member Maes moved to accept the fee proposal from Myers Anderson for the Feasibility Study of the UP Depot not to exceed $18,500. Council Member Boan seconded. Council Member Boan asked if the $18,500 was coming from the grant the city received from the Wyoming Business Council. Council Member Smith asked if the city was buying a product for a fixed price or would they have to negotiate a price. Mr. Wilson said Myers Anderson will give us a proposed fee if the city decides to move forward with the project by phases. The $18,500 will give us the feasibility study and a structural analysis of the building. The negotiations will take place if the city decides to move forward with the project after the study is completed. Council Member Boan asked if the study will give drawings of the structure of the building. Mr. Wilson said it will give all of the structural walls and any issues with the structure. Council Member Smith asked if the study could be used to obtain any grants in the future. Mr. Wilson said he is not sure. The Mayor asked if Community Development is involved with this process. Mr. Wilson said they will be involved with the process. Motion carried. (7-0) Public Park Vacation Process and Setting a Public Hearing Date Council Member Coppolo moved to authorize staff to proceed with the public park vacation process and set a public hearing date and time of August 21, 2012, at 7 pm to consider vacating public park land located in the Jackson Heights Addition. Council Member Smith seconded. Council Member Coppolo said this land is underutilized and is nothing but sagebrush and dirt. Ms. Leigh said the vacation process is very lengthy and this is the first step by statute. She said the city was approached by Verizon Wireless to lease a portion of property next to the water towers on Hitching Post. It was platted as park area which requires the review of the city attorney and will require a park land vacation. She said it is underutilized and the city has not invested any improvements in regards to creating a park. It has to be advertised for three consecutive weeks in the newspaper so the public will be well aware of where it is located. Council Member Boan asked what the urgency was that this had to be added to the agenda at the last minute. City Council Proceedings July 17, 2012 Page 2 of 4 The Mayor said they have been working on this for a year and the process is very lengthy. The plan was to get this on the agenda as quick as possible in order to move forward with the steps of the process. Council Member Boan said he believes that there are too many things added to the agenda at the last minute that are non emergency changes. If this has been in process for a year it could have been in the agenda and advertised in the paper to inform people. The Mayor agreed. The issue is the is designated as park land and in order to get it moving forward it has to be vacated, and there is a long process to that. Council Member Smith asked Mr. West if they have to vacate the park land even though it does not change ownership. Mr. West said yes. It is designated for park use and there will be no way it will be in used in that way. Motion carried. (7-0) CONSENT AGENDA Council Member Boan moved to approve the following consent agenda items. Council MemberMcCullough seconded. Motion carried. (7-0)  Ratify the confirmation of the Acting City Administrator on July 3, 2012  Approve the community services funding agreements for 2012-13: o RSVP Retired and Senior Volunteer Program $1,000 o Green River Food Bank $20,000 o Golden Hour Senior Center $13,100 o Youth Home $8,000 o Sweetwater Family Resource Center $5,500 o Flaming Gorge Days $18,000 o Chamber of Commerce $91,000 o Drug Treatment Court of Sweetwater County $8,000 o Star Transit $21,500 o Sweetwater County Child Development Center $15,000 o SW-WRAP BNEA Kids Program $10,000 o Sweetwater County Board of Health $5,000  Approval of the minutes for: June 19, 2012 Council and July 3, 2012 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $157,127.10 Outstanding Invoices = $1,906,374.38 Payroll Expenditures = $507,839.86 Pre-authorization Payments = $1,578,106.00 CITY ADMINISTRATOR’S REPORT Mr. Thompson had nothing to report. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Member Smith said he agrees with Council Member Boan that there are a lot of items added to the agenda at the last minute and he would like to see that stop. Council Member McCullough said he has a message for Chuck and Dea Tucker, he forwarded their note to Mr. Wilson and he will be in contact with them. Council Member Coppolo said as parents we need to make sure we react with common sense to make sure we do not make foolish decisions for our children. He said the density of the parking lot at the Recreation Center is poor. City Council Proceedings July 17, 2012 Page 3 of 4 Mr. Wilson said all of the density reports have came back at 105% and 109%. There is one spot that will be redone when they do the other side. Council Member Maes said she has seen a lot of the shoppers at the Harley Shop from the NHSFR. Council Member Boan said overall the competition at the shooting range has gone well. There were over 100 contestants today and it went very smooth. He said everyone has been very impressed with the shooting range. The citizens of Green River are very fortunate that it is there for their use. He asked if Chief Steffen has welcomed twins into his family. Police Lieutenant Jarvie said he welcomed two baby girls on Monday around 10:45 am. Council Member Boan congratulated him and his family. Council Member Killpack had nothing to report. The Mayor thanked the volunteers for helping with the event at the shooting range. He congratulated all of the finalists in the rodeo and Chief Steffen and family. He said they have discussed the 6th Penny projects and streets seem to be a big issue. The City of Green Rivers portion is $14 million and the streets that would be done are:  East Teton Blvd  East Railroad Avenue  North 5th East  Hitching Post  Locust Street  Apache Avenue  Wind River Drive  North 4th East  Knotty Pine Street  Evans Street  2nd South The new police building will be on the ballot as a stand-alone project for $4 million. ADJOURNMENT Council Member Boan moved to adjourn at 7:42 pm. Council Member Coppolo seconded. Motion carried. (7-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings July 17, 2012 Page 4 of 4