City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS August 21, 2012 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Council President Gary Killpack called the meeting to order and Council Member Coppolo led the Pledge of Allegiance. The following Council Members were present: Gary Killpack, Gene Smith, Adam Coppolo, Tom McCullough, and Jim Boan. The following were present representing the City: Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Parks and Recreation Director Allan Wilson, Sanitation Supervisor Linda Roosa, Human Resource Analyst Katherine Mount, City Attorney Galen West, and Public Affairs Specialist Stephen Pyles. The Mayor and Council Member Maes were not present. APPROVAL OF THE AGENDA Council Member Boan moved to amend and approve the agenda by removing Resolution Item A: Placement of the 1% Specific Purpose Excise Tax on the November 6, 2012 election ballot. and moving Consent Agenda Items A and G to Council Action Items C and D. Council Member McCullough seconded. Motion carried. (5-0) CITIZEN REQUESTS AND OTHER COMMUNICATIONS Resident Tim Laboria said he would encourage the community to help raise funds to have speaker Jane Liddell come and speak on endangered species at the Events Complex in Rock Springs. He would like to bring up the importance of protecting the endangered species. Lisa Mueller gave an update on the mineral royalty grant for the public safety building. She has been discussing it with Debbie Dickson with the SOI Office and she has suggested a few items be added to the grant and then resubmit it at the next SLIB board meeting. She will come before council at the next meeting with more details on the additions for their approval. PUBLIC HEARINGS Vacation of Jackson Heights Subdivision Park Land Council President Killpack opened the hearing at 7:09 pm. Council President Killpack said the public hearing was advertised in the paper on August 1st, 8th, and the 15th. Anyone objecting to the vacation shall file his/her objection with the City Clerk, in writing, at least twenty-four hours before the time of the hearing. He asked if there were any objections received. Mr. Wilson said he has a letter of support signed by the Parks and Recreation Advisory Board Chair. There were no other comments or concerns presented. Council President Killpack closed the hearing at 7:12 pm. COUNCIL ACTION ITEMS Bid Award for the Landfill Loader Overhaul Council Member McCullough moved to approve the bid award for the Landfill loader overhaul. Council Member Coppolo seconded. Council Member Coppolo said he has not seen any information on this so he will vote against it. Ms. Roosa apologized to council for not having information for them prior to the meeting. She said staff is requesting that council reject the bid and rebid the work as soon as possible. There was only one bid received, and it was not complete. City Council Proceedings August 21, 2012 Page 1 of 4 Council President Killpack asked Mr. Thompson if he had any information on this. Mr. Thompson said no. Ms. Roosa said the bid opening was August 20, 2012. Council President Killpack asked who was present at the bid opening. Ms. Roosa said Ms. Mansfield, Mr. Nelson, and Mr. Pond. Council Member Smith said if the only bid that was received was not complete then they cannot accept it. Motion failed. (0-5) Ordinance for the Vacation of Parkland Council Member Smith moved to authorize staff to prepare and move forward on an ordinance to vacate from public use 17.16 acres described on the Jackson Heights Addition Plat as “Park Area” and “Development and Park Area”. Council Member Boan seconded. Council Member Smith clarified that there has not been any use of this property as parkland so he will support the motion. Ms. Leigh said the overall intent is to lease a portion of the property to build a cell tower. Right now they are considering the fact that the parkland is not used. This would open the door to the possibility of leasing the property. Motion carried. (5-0) Authorization for the Mayor to sign the City Administrator Contract Council Member Boan moved to authorize the Mayor to sign the three year city administrator contract with Martin P. Black. Council Member McCullough seconded. Council Member Boan said he asked for this to be moved from the consent agenda so people would be aware of the contract. Council Member Smith said this is the single most important action this council will take during their time on the council. Mr. Black will do an excellent job for many years to come. He is enthused about him joining the city. Motion carried. (5-0) Renewal of Employee Assistance Program Contract Council Member Boan moved to approve the annual agreement with Southwest Counseling for the Employee Assistance Program and to authorize the Mayor to sign the agreement. Council Member Coppolo seconded. Council Member Boan said this is one of the programs that the new city administrator should take a look at. Ms. Mount said she would like the council’s consideration to renew the EAP contract. It is the same contract that the city has had for seven years at the same cost. The program is used; there was never a year where the services were not utilized. Council Member Boan moved to table this issue. Council Member Coppolo seconded. Motion carried (3-2) with Council Member McCullough and Killpack voting no. CONSENT AGENDA Council Member Coppolo moved to approve the following consent agenda items. Council Member Boan seconded. Motion carried. (5-0) City Council Proceedings August 21, 2012 Page 2 of 4   Agreement for $500 sponsorship of Green River High School Athletic Booster Club  Horse Corral Agreement with Marlon Thompson for corrals #72 and #73  Agreement for inflatable rentals with GooseJumps, LLC, for the 6th Annual Playful City USA/Health and Wellness Day  Authorize Robert Stout to remove a tractor tire from the Landfill  The release of retainage on the 2012 Slurry Seal Project to Intermountain Slurry Seal, Inc. in the amount of $14,444.78  The Minutes for: July 31, 2012 Special Council and August 7, 2012 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $256,343.64 Outstanding Invoices = $1,119,150.47 Payroll Expenditures = $363,317.69 Pre-authorization Payments = $1,084,000.00 CITY ADMINISTRATOR’S REPORT Mr. Thompson said he will get the new information on the 6th penny resolution. Council Member Coppolo explained that the resolution was removed from the agenda because the city did not have the full packet of information on it. Mr. Thompson said this will give the city more time to look at the resolution and make a good decision based on the information. Council Member Smith asked Mr. Thompson where the money is going to come from to pay for the sewer issue on Arizona Street that the city handled. How will the city be made whole for thatproject? Mr. Thompson said he does not have an answer. Council Member Gene Smith asked if the plumbers have submitted a bill for it. If not when could the council expect the bill? Mr. Thompson said he thinks they have received a partial bill. He said as soon as he receives the bill he will forward it on to the council. Council President Killpack asked Council Member Boan if he had a bill for the project that was addressed to the homeowner. Council Member Boan said he did receive a bill along with a change order which he has submitted to the city administrator. He has made a council action request for the breakdown of the bill. He is not sure how the finances will work out, but the city will be made whole, eventually. The homeowner will be paying every penny for this project. Council President Killpack said he is sure there were some errors made on the employee’s side and the council’s. If the city has made a mistake then they should apologize and move on. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Member Boan thanked the people who put on the River Festival. It was a great event. He has talked to Mr. Wilson about lighting the trees down there. He wants to remind the horse corral owners that the water meter down by the horse corrals should be used for watering their horses. The horse corral owners receive free water but it is not for their home and other things. Council Member Coppolo said the River Festival went well. He asked if the council would agree to schedule a workshop to repeal the cell phone ordinance. He said it is hard for the Police Department to enforce. The other Council Members did not support having a workshop on the issue. Council Member McCullough thanked everyone that put on the River Festival. He wished City Council Proceedings August 21, 2012 Page 3 of 4 everyone went to vote today. Council Member Smith said he agreed. Council President Killpack said the flags were flown at half staff in honor of Command Sergeant Major Kevin Griffin who was killed in Afghanistan on August 8, 2012. He was stationed in Fort Collins, Colorado and he was from Rawlings, Wyoming. He reminded all city employees of the citywide picnic on Friday, August 24, 2012, at 5:30 pm, at Evers Park. ADJOURNMENT Council Member Boan moved to adjourn at 7:37 pm. Council Member Coppolo seconded. Motion carried. (5-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings August 21, 2012 Page 4 of 4