City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS November 5, 2012 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Gene Smith, Adam Coppolo, Tom McCullough, Jim Boan, and Lisa Maes. The following were present representing the City: City Administrator Marty Black, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Chief of Police Chris Steffen, Human Resources Analyst Kathy Mount, Sanitation Supervisor Linda Roosa, Parks and Recreation Director Allan Wilson, City Attorney Galen West, and Public Affairs Specialist Stephen Pyles. APPROVAL OF THE AGENDA Council Member Maes moved to approve the agenda. Council Member Killpack seconded. Motion carried. (7-0) PROCLAMATIONS America Recycles Day Members of the Recycling Taskforce read the proclamation and the Mayor proclaimed November 15th America Recycles Day in Green River and encouraged all citizens to reduce, reuse and recycle to keep our community green and clean. American Education Week School District #2 Superintendent Donna Little-Kaumo read the proclamation and the Mayor declared the week of November 11th – 17th as the 91st Annual Observance of American Education Week in Green River and encouraged all citizens to thank and support all individuals associated with providing our children and adults with an education that will provide for their future. PRESENTATIONS Green River Chamber of Commerce Update Rebecca Briesmaster gave an update of things going on at the Chamber:  The Sweetwater County Photo calendar will be on sale starting on Thursday, November 8, 2012. They will be $5 each and will be on sale at the Green River Chamber of Commerce or online at grchamber.com  Both Chambers will be offering another promotional event for the Tuscany Trip on Monday, November 12, 2012 at the Homewood Suites in Rock Springs at 7 pm.  The Adopt a Tree program is now in progress. The cost for trees on Uinta Drive is $35. They will be offering trees on Flaming Gorge Way this year. However, they can only have solar lights on them and they will cost $20. The winners will be announced on December 8, 2012, at 5 pm, by the clock tower during Santa’s Arrival and tree lighting.  Santa’s arrival event will be moved back to URA/Main Street this year. The event will take place on December 8, 2012, from 2 pm to 5:30 pm.  She has been very busy over the past few months serving on the Political Action Committee for the 6th Penny Initiative.  Lunch and Learn will be November 14, 2012, at Pizza Hut, at 12 pm.  The Chamber and the Visitor Center will be closed on November 12, 2012 for Veteran’s Day and on November 22nd and 23rd for Thanksgiving. The Forest Service will be staffing the Visitor’s Center on Saturday, November 17th and the 24th from 9 am to 3 pm. Urban Renewal Agency/Main Street Update Chair Michael Brown, gave update on the progress and accomplishments of the URA/Main Street program. The Community Design Committee goal is to enhance the visual quality of the downtown area while educating the community on quality design. A few of their accomplishments are: City Council Proceedings November 5, 2012 Page 1 of 6   Façade improvement program allows a Main Street business to apply to the board of directors for a grant to do a façade improvement. If a grant is awarded, the URA/Main Street Program will pay up to $3,000.  Union Pacific Community Block Grant will be used to purchase twenty LED snowflake lights for Flaming Gorge Way. The Economic Restructuring Committee goal is to strengthen the existing economic assets of the business district while diversifying its economic base. A few of their accomplishments are:  Small business expo that facilitated opportunity for the community businesses to interact and promote their products  Disney Institute Training created four paid scholarships among the district’s businesses  Downtown branding let them review the Action Plan guide and develop a branding plan in conjunction with city administration and community goals The Organization Committee goal is to build organizational structure and communitypartnerships that facilitate future success. Here are a few of their accomplishments:  Project planning guide creates a planning guide to institute organizational control with standardized budget guide for fiscal management of projects, events and committees.  Community outreach which allows a partnership and volunteer development within the community groups The Promotion Committee goal is to re-establish downtown as a compelling place where the community comes together for both economic and social activities.  Farmer’s Market – This was the first year that the Rock Springs Farmer’s Market and the Green River Farmer’s Market worked together to bring vendors to both markets.  Trunk or Treat – this was a very big success with 1100 participants attending Board Specific Projects – program strategic planning session and community design conference. Mr. Ness said the current projects being worked on are:  Santa’s arrival  Holiday street scaping – designed planters with holiday theme  Crystal Classic  Urban Renewal Plan – create a Union Pacific Depot plan to satisfy state ordinance and allow additional funding sources  Holiday shop campaign – work with the Chamber to create additional community interest and visibility of area merchants  Clock Tower Park/Downtown Plaza – this area has many weaknesses such as poor visibility, non-inviting, underutilized, undefined intent, and appears displaced. The design objectives for the park is to create an inviting atmosphere, create purposeful space, engage people, compliment the Flaming Gorge Commercial District Mr. Black suggested changing the flow of the design to make it a more natural form. He said if the 6th Penny Proposition for the Police Department is approved then the walkway could be extended towards City Hall to create a safe area for pedestrians. Park funding could be helped by sponsorships and naming opportunities. Mr. Ness said the design is preliminary and can be changed. They are asking for impute at this time. Council Members McCullough and Maes thanked the board members for their hard work. Council Member Smith said they have to generate money from other entities and keep working towards their goals. Mr. Ness said he thinks it is very important to work with other groups and keep volunteers interested in helping. Mr. Brown introduced the new Program Manager for Main Street, Britta Fuller. Ms. Fuller said she is very excited to be in this position, and with the direction that URA/Main City Council Proceedings November 5, 2012 Page 2 of 6 Street is going. The National Main Street Conference will be held in New Orleans, in April. The Mayor said it is hard work starting a new board, and he thinks it is very important to recognize volunteers. He thanked all volunteers who help around the community. Mr. Black asked whether or not council would support the sponsorship idea for the park. Council agreed. BOARDS AND COMMITTEE APPOINTMENTS Urban Renewal/Main Street Agency Board Council Member Smith moved to confirm the Mayor’s appointments to the Urban Renewal/Main Street Agency Board of Commissioners as follows: Nina Kessner for a five year term expiring November 2017 and Cathie Hughes for the term expiring September 2014. Council Member Maes seconded. Motion carried. (7-0) RESOLUTIONS DEQ/Industrial Siting Division 12-02 FMC-Granger Optimization Project Impact Agreement R12-47: A resolution to ratify the DEQ/ISC 12-02 FMC-Granger Optimization Project Impact Assistance Agreement between Sweetwater County, the Cities of Rock Springs and Green River and the Town of Granger. Council Member Coppolo moved to approve the resolution. Council Member Killpack seconded. Mr. Black said this is a resolution between the county and each of the impacted municipalities. Under the terms of the state permit Sweetwater County will receive 60% of the impact fees distributed by the state. Out of the 60% Granger will receive 49% and each remaining entity will receive 17%. Green River’s portion equates to $13,000 to $14,000 annually for two to three years. Motion carried. (7-0) Budget Modification for the General Fund of the Juvenile Division of the Police Department R12-48: A resolution of the governing body of the City of Green River, Wyoming, to approve a modification in the General Fund for the Police Department’s operating expenditure budget in the amount of $900. Council Member Killpack moved to approve the resolution. Council Member McCullough seconded. Motion carried. (7-0) COUNCIL ACTION ITEMS Employee Assistance Program Contract Council Member Coppolo moved to untable the consideration to approve the contract with Southwest Counseling Services for the Employee Assistance Program for July 1, 2012 through June 30, 2013. Council Member McCullough seconded. Motion carried. (7-0) Council Member Coppolo moved to approve the contract with Southwest Counseling for the Employee Assistance Program for July 1, 2012 through June 30, 2013. Council Member McCullough seconded. Motion carried. (7-0) Agreements for Wyoming Small Business Credit Initiative Program Council Member Killpack moved to authorize the Mayor to sign the Allocation Agreement, Services Agreement, and the Cooperative Agreement to participate in the State Small Business City Council Proceedings November 5, 2012 Page 3 of 6 Credit Initiative program under the condition and resolution that the “final” version is in substantially similar form to the draft and contingent upon City legal review. Council Member Maes seconded. Mr. Black said earlier this year a handful of communities across Wyoming entered into an agreement to seek participation in the federal program from the US Department of Treasury. The funding actually provides opportunities for small business in local communities to seek low interest loans through the federal government. The cities participation in this program will provide funds with federal dollars. Anyone interested can call him or Mr. Nieters. Motion carried. (7-0) Bid Award for the Sale of Old Corrugated Cardboard Council Member Maes moved to award the bid for the sale of old corrugated cardboard to ACP, LLC of Logan, Utah at the current market value of the product. Council Member Smith seconded. Motion carried. (7-0) Bid Award for the Sale of Old News Print Council Member Smith moved to award the bid for the sale of old newsprint to Hamilton Mfg. of Twin Falls, Idaho at the current market value of the product. Council Member McCullough seconded. Motion carried. (7-0) Release of Retainage and Approval of a Deductive Change Order for the 2011 Capital Improvement Project Council Member Maes moved to approve the release of retainage and the deductive change order to Lewis & Lewis, Inc. for the 2011 Capital Improvement Project. Council Member Coppolo seconded. Mr. Black said this is for the completion of the utility infrastructure improvements and the overall budget impact came in under budget. Council Member Smith asked if the money left over on the project could be used elsewhere. Mr. Black said the monies stay in the project’s line item until the final closeouts for the year are completed, and then it moves into the General Fund. Council Member Smith said then it is not available for other use during this current year. Mr. Black said in order for it to be used there would have to be a budget amendment. Motion carried. (7-0) CONSENT AGENDA Council Member Coppolo moved to approve the following consent agenda items. Council Member Smith seconded. Motion carried. (7-0)  Agreement for the Tough Turkey Volleyball Tournament officials  A deduction from the Legislative Body, Special Projects and Programs account for STAR Transit buses on New Year’s Eve in the amount of $1,600  Agreement with John King, Shamrocks N’ Shenanigans DJ Services for the 2012 Middle School New Years Eve Party in the amount of $600  Landfill removal request by Todd Hill to remove a pallet jack  An agreement with Wyoming Association of Sheriffs and Chiefs of Police to complete the 2012/2013 Tobacco and Alcohol compliance checks  Minutes for: October 9, 2012 Workshop, October 16, 2012 Council, and October 23, 2012 Special Workshop  Financial Reports and Payment of Bills: Prepaid Invoices = $222,948.32 Outstanding Invoices = $854,934.83 Payroll Expenditures = $656,667.14 Pre-authorization Payments = $1,065,000.00 CITY ADMINISTRATOR’S REPORT City Council Proceedings November 5, 2012 Page 4 of 6 Mr. Black reminded everyone to go vote. He discussed the agenda for November 13, 2012 workshop. He will continue job shadowing in the Parks Department later this week. They will be moving offices within the Administration Department on Thursday. The Mayor will be moving into the Human Resource Analyst office in order to bring the Mayor and council offices together. On November 15, 2012 he will be meeting with the department heads and safety staff to go over the city’s safety program. There will be significant changes with the program because he does not agree with allowable accidents that allow for awards even if there was an accident. The new program will start in December. The Parks staff has issued an eviction notice to a horse corral tenant due to nonpayment of their lease. Fire Chief Kennedy and Police Chief Steffen have been working with a program for emergency contacts in case of an emergency. It is called Code Red and will provide the opportunity for business owners and residents to register for notifications of any emergency information. He is working with Mr. Wilson on staffing issues for the next budget year. He wants to start earlier because of the size of the department. The Mayor has set March 25 and 26, 2013 for the strategic planning session on the budget. He said staff is working on the way finding signage. They are looking into different samples to see how they stand up in the weather. He thanked Chief Steffen for acting as City Administrator in his absence during the Thanksgiving Holidays. CITY ATTORNEY’S REPORT Mr. West had nothing to report. The Mayor asked Mr. West where he was with the land donation from TATA Chemicals. Mr. West said once the appraisal is completed and received, they can move forward with the transaction. MAYOR AND COUNCIL REPORTS Council Members Killpack, Boan and Coppolo had nothing to report. Council Member Maes reminded everyone to go vote on November 6, 2012. She said the Great West Divide Economic Development Board met last Monday and the SAID Survey went well. They took into consideration all entities involved. In December or January she would like to do a short presentation to council on the findings. Council Member McCullough asked when the lights will be turned on at the Island. Mr. Wilson said they will be turned on after Thanksgiving. Council Member McCullough thanked everyone who ran for public office. Council Member Smith reminded everyone to go vote. He agrees that the city’s safety program is where it should be. The Mayor said safety is very important. He said everyone should remember the importance of all three propositions for the 6th Penny and remember to go vote. ADJOURNMENT Council Member Coppolo moved to adjourn at 8:30 pm. Council Member McCullough seconded. Motion carried. (7-0) City Council Proceedings November 5, 2012 Page 5 of 6  ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings November 5, 2012 Page 6 of 6