City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS April 16, 2013 The Governing Body of the City of Green River met in regular session at 7:26 pm in the City Hall Council Chambers. Acting Mayor Lisa Maes called the meeting to order. The following Council Members were present: Gary Killpack, Adam Coppolo, Tom McCullough, Brett Stokes, and Lisa Maes. The following were present representing the City: City Administrator Marty Black, Director of Public Works Mike Nelson, Sanitation Supervisor Linda Roosa, Director of Finance Jeff Nieters, Accounting Supervisor Chris Meats, Director of Community Development Laura Leigh, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Parks and Recreation Director Allan Wilson, Parks, Facilities, and Projects Manager Erek Roosa, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member McCullough moved to approve the agenda. Council Member Killpack seconded. Motion carried. (6-0) PROCLAMATIONS Acting Mayor Maes designated May 4, 2013 as the day to celebrate Arbor Day. Acting Mayor Maes proclaimed April 22-26, 2013 as Earth Day Awareness Week. CITIZEN REQUESTS AND OTHER COMMUNICATIONS US Bank representative Angela Shutrun thanked council for their business and hopes to continue the relationship. RESOLUTIONS Bank Depositories Applications R13-23: A resolution establishing and officially designating Bank Depositories for the purpose of earning a secured rate of return for the City of Green River Council Member Coppolo moved to approve the resolution establishing and officially designating bank depositories for the purpose of earning a secured rate of return for the City of Green River. Council Member Killpack seconded. Motion carried. (6-0) Allocate Funding for the Lift Station Design Engineering Project R13-24: A resolution of the governing body of the City of Green River, Wyoming, to approve an increase in the Capital Projects Fund for the design engineering of the lift stations for the Utility Division in the amount of $63,900. Council Member Stokes moved to approve the resolution to increase the Capital Project Fund for the design engineering of lifts station for the Utility Division in the amount of $63,900. Council Member Coppolo seconded. Motion carried. (6-0) Granting a Utility Easement to Qwest Corporation R13-25: A resolution authorizing the City of Green River, Wyoming to enter into an easement agreement with Qwest Corporation, D/B/A Centurylink QC, a Colorado Corporation Council Member Killpack moved to approve the resolution to enter into a Utility Easement Agreement with Qwest Corporation, doing business as Centurylink QC. Council Member Stokes seconded. Motion carried. (6-0) Allocate Funds for the Art Development Program City Council Proceedings April 16, 2013 Page 1 of 3 R13-26: A resolution for the governing body of the City of Green River, Wyoming, to approve an increase in the Capital Projects Fund for the sales of Dowdle Folk Art of the “Green River, Wyoming” puzzles and to accept a donation from Dowdle Folk Art/Americana Art Enterprise in the amount of $1,720. Council Member Coppolo moved to approve the resolution to approve an increase in the Capital Projects Fund for the sales of the Dowdle Folk Art “Green River, Wyoming” puzzles and to accept a donation from Dowdle Folk Art/Americana Art Enterprise in the amount of $1,720. Council Member McCullough seconded. Motion carried. (6-0) Financing of the New Police Department Building R13-27: A resolution authorizing the execution of a Site Lease and Facilities Lease Agreement between the City and Wyoming Bank Trust, as trustee, for the purpose of financing a portion of the cost to construct the building and improvements for the Police Department and Municipal Court; and other details related thereto. Council Member Stokes moved to approve the resolution authorizing the execution of the site lease and facilities lease agreement between the City and Wyoming Bank Trust, as trustee, for the purpose of financing a portion of the cost to construct the building and improvements for the Police Department and Municipal Court, and the other details related thereto. Council Member McCullough seconded. Motion carried. (6-0) COUNCIL ACTION ITEMS Investment Application and Resolution with Multi-Bank Securities, Inc Council Member Killpack moved to approve the application and resolution with Multi-Bank Securities, Inc. to diversify and invest in securities that will garner a higher rate of return for the city’s cash accounts. Council Member Coppolo seconded. Motion carried. (6-0) CONSENT AGENDA Council Member Coppolo moved to approve the following consent agenda items. Council Member McCullough seconded. Motion carried. (6-0)  Accept the bid proposal from Musco Lighting for the Lighting Replacement Project at the Rodeo Arena in the amount of $62,847.  Authorize the Mayor’s signature for the 2013 Concession Stand Operations at Stratton Myers Park to Green River Jr. Babe Ruth  Issuance of a catering permit to Ponderosa Bar, Inc. to cater alcoholic beverages for the Varley wedding, on May 4, 2013, at the SCM Parish Center in Rock Springs, from 3 pm to midnight, pending approval by the City of Rock Springs  Bid Award for the Streets Division Pickup Truck to Greiner Motor in the amount of $21,933  Bid Award for the 2013 Concrete Crushing Project to Wylie Construction, Inc. in the amount not to exceed $100,000  Bid Award for the 2013 Slurry Seal Project to Intermountain Slurry Seal in the amount not to exceed $150,000  Bid Award for the Removal of metals from the Green River Landfill to Pacific Steel of Rock Springs, Wyoming in the amount of $152 per ton  Bid Award for the sale of mixed paper to ACP, LLC of Logan, Utah in the amount of $35 per ton  Change Order #1 to the 2013 Capital Improvement Project in the amount of $28,383.95 to Lewis & Lewis, Inc.  Approve the City Administrator’s proposed changes to the employee health insurance program to drop the lowest deductible option and replace it with a high deductable health plan option and health reimbursement account  Approve the Memorandum of Understanding between the City of Green River and the Overland Stage Stampede Rodeo Committee City Council Proceedings April 16, 2013 Page 2 of 3   Authorize Mayor Castillon and staff to sign the Department of Homeland Security LETPA grant agreement for Federal Fiscal Year 2012  Approve the County Wide Consensus Block Grant Joint Resolution #SWBFY13/14-2 for the projects proposed by Sweetwater County and the Town of Superior  Minutes for: March 19, 2013 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $183,602.37 Outstanding Invoices = $935,826.56 Payroll Expenditures = $306,156.52 Pre-authorization Payments = $1,057,000.00  Cash and Investments Report CITY ADMINISTRATOR’S REPORT Mr. Black said he has been working with the Community Development Department staff on the “Green River Ordinance”. For roughly $1,000 the city can produce a vinyl appliqué (sticker) that can be provided to residents for no charge. Residents will be able to select a no solicitation or a no commercial solicitation piece. Information will be provided as a bill stuffer in the next city bill. He said on May 22, 2013 Sweetwater County will be hosting the governor and remaining chief elected officials of the state for Capital for a Day. The city’s time will start from 2:00 pm and go to 4:30 pm. Union Pacific will be hosting an open house all day to the public so they can come through the new Depot. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Member Stokes and Coppolo had nothing to report. Council Member Killpack sent his condolences for the tragedy that occurred in Boston. He also likes the idea of the signage for no solicitation. He would like to see the Flaming Gorge Days funding amount stay at the $24,000 because it is an important event for the community. He asked for clarification on the requirement for items that are placed on the consent agenda. Mr. Black said a number of items require resolutions and that is when the council is authorizing dollars to be placed in accounts. Items like the vehicle replacement for the Streets Department that are already budgeted can go on the consent agenda because there is no requirement to move dollars, therefore, no resolution. Council Member McCullough and Acting Mayor Maes agreed with Council Member Killpack’s condolences for the Boston Marathon tragedy and his comments on the Flaming Gorge Days funding requests. ADJOURNMENT Council Member McCullough moved to adjourn at 8:05 pm. Council Member Coppolo seconded. Motion carried. (6-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings April 16, 2013 Page 3 of 3