City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS June 18, 2013 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Adam Coppolo, Tom McCullough, Brett Stokes, and Lisa Maes. The following were present representing the City: City Administrator Marty Black, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Sanitation Supervisor Linda Roosa, Accounting Supervisor Chris Meats, Director of Community Development Laura Leigh, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Parks and Recreation Director Allan Wilson, Recreation Supervisor Kevin Sadler, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Maes requested information on the Overland Stage Stampede Rodeo. The Mayor suggested adding presentations to address the rodeo. Council Member McCullough moved to approve the agenda as amended. Council Member Killpack seconded. Motion carried. (7-0) BOARD AND COMMTIIEE APPOINTMENTS Reappointments to the Green River Arts Council Council Member Coppolo moved to confirm the Mayor’s reappointments of Andrea GrandPre, Nina Kessner, and Bryan Cordova to the Green River Arts Council for two-year terms. Council Member McCullough seconded. Motion carried. (7-0) PRESENTATIONS Overland Stage Stampede Rodeo Mr. Wilson said the rodeo was a great success; the grandstands were 90% full on both nights. He does not have the numbers yet, but as soon as he gets them, he will send them to Mr. Black. Council Member Maes thanked the members on the committee and the Parks and Recreation Department for doing such a good job with the event. Council Member Stokes said the comments he received were this was the best rodeo the city ever had. The Mayor said it was a great event. There was one issue of smoking in the grandstands which needs to be addressed for the future. Mr. Wilson said staff can look into drafting an ordinance for smoking in public places if that is what council would like. Retirement of Reporter The Mayor thanked Rocket Miner reporter Joel Gallob for his service to the community and wished him well in his retirement. CITIZEN REQUESTS AND OTHER COMMUNICATIONS Water Tower Hitching Post Park group representative, Pamela Steinhoff, said they would like to see the park stay instead of being developed for housing. They are concerned with homes being built below the water tower. Residents in the area hope the council members will consider their request. City Council Proceedings June 18, 2013 Page 1 of 7 Resident Jerry Toman said he has been in the area for over 30 years and has enjoyed the land as park. PUBLIC HEARINGS Proposed Fiscal Year End 2014 Budget Mayor Castillon opened the hearing at 7:14 pm. There were no other comments or concerns presented. The Mayor closed the hearing at 7:15 pm. ORDINANCES Rezoning Property on West Flaming Gorge Way from B-1 to R-2 13:03: An ordinance amending the official zoning map of the City of Green River, Sweetwater County, State of Wyoming from B-1 (General Commercial) to R-2 (Single Family Residential) as hereby described within this ordinance. Council Member Peterson moved to approve the ordinance on third and final reading to rezone property located at 457 West Flaming Gorge Way from B-1 (General Commercial) to R-2 (Single-family Residential). Council Member Coppolo seconded. Motion carried. (7-0) COUNCIL ACTION ITEM Hitching Post Lot Development Council Member Stokes moved to reject the May 23, 2013 Parks & Recreation Board’s recommendation and directed staff to proceed with the necessary process to re-dedicate the tract of land located within the Jackson Heights Addition as park land. Council Member Killpack seconded. Motion denied (2-5) with Council Members McCullough, Maes, Coppolo, and Peterson voting no. Council Member McCullough moved to accept the Parks and Recreation Board’s recommendation to maintain the vacated park status of the tract of land located within the Jackson Heights Addition and to authorize staff to proceed with the proposed lot development. Council Member Coppolo seconded. Motion carried (5-2) with Council Members Killpack and Stokes voting no. RESOLUTIONS Fire Department Mitigation Rates for Incident Services Outside City Limits R13-30: A resolution establishing and implementing a program to charge mitigation rates for the deployment of the Fire Department to provide vehicle incident services outside the city limits of the City of Green River, Wyoming Council Member Coppolo moved to approve the resolution for establishing and implementing a program to charge mitigation rates for the deployment of the Fire Department to provide vehicle incident services outside city limits of the City of Green River, Wyoming. Council Member Stokes seconded. Motion carried (6-1) with Council Member McCullough voting no. FYE 2014 Budget Adoption R13-31: A resolution making appropriations and adopting the budget for the City of Green River, Wyoming for the fiscal year beginning July 1, 2013 and ending June 30, 2014 Council Member McCullough moved to approve the resolution to adopt the Budget for Fiscal Year 2014. Council Member Coppolo seconded. Council Member Killpack moved to amend to replace the last paragraph in the resolution to read as follows: City Council Proceedings June 18, 2013 Page 2 of 7  Be it Further Resolved, that the city administrator is hereby authorized, in his sole discretion, to allocate to employees of the city from the program “wagead” budget line item not more than the total sum of $425,000 for performance based wage increases of not more than 2% per employee and/or one-time stipends of not more than $1,000 per employee, subject to the prior approval of the governing body of the written criteria utilized by the city administrator to make his discretionary performance based awards; further, subject to the approved criteria being disseminated to all city employees prior to any discretionary performance based wages and/or one time stipends being awarded. Council Member Stokes seconded. Council Member McCullough asked if this was not already being addressed. Mr. Black said it would not interfere with the process. It will be an additional step but it would be fine. The department heads have met with him and presented their recommendations. Council Member Killpack said employees were not aware of this until two or three months ago, so it is not fair to them to proceed with the performance based increases. Council Member Maes said in the past, there has been a cost of living increase to all employees. There are a lot of people that are being left out of the increases and she would like to see some sort of cost of living for everyone. She said there are a lot of part-time people who have been with the city for many years and they will not be included. Council Member Coppolo asked if the performance based increase would only be given to someone who has not had any disciplinary issues. Mr. Black said if an employee has had disciplinary issues or safety violations they would not be eligible. The Mayor said when you base raises on performance there are some employees that do not get anything because of their performance, and that is not a punishment. If you do not perform your duties then you will not receive an increase. Council Member Maes asked for clarification on what employees would be included in the amendment. If it does not include all employees, then it needs to be changed to include them. Mr. Black said as it states now, it would cover full-time and regularly scheduled part-time employees only. The Mayor said he would like this to be put into a form of policy so it does not have to be brought up again. Motion denied (3-4) with Council Members McCullough, Peterson, Maes, and Coppolo voting no. Council Member Killpack moved to amend the resolution to strike the last paragraph and to give all employees; full-time, regular part-time, and part-time a 2% raise across the board effective as of July 1, 2013. Council Member Stokes seconded. The Mayor asked what the costs would be. Mr. Black said it would be less than the $425,000 because they dropped the stipends. The city attorney, prosecutor, judge, and city administrator are set in the title of the annual salaries for the year so they will not be affected by this portion. Motion carried (5-2) with Council Members McCullough and Coppolo voting no. Original motion carried (5-2) with Council Member McCullough and Coppolo voting no. City Council Proceedings June 18, 2013 Page 3 of 7 FYE 2014 Wages R13-32: A resolution establishing wages for all elected and appointed officials of the City of Green River, Wyoming, for the fiscal year ending June 30, 2014 Council Member McCullough moved to approve the resolution to establish wages for Fiscal Year 2014. Council Member Coppolo seconded. Motion carried. (7-0) FYE 2014 Schedule of Fees R13-33: A resolution adopting the Schedule of Fees charged for services, products, licenses, rentals, ECT. for the City of Green River, Wyoming, for the fiscal year beginning July 1, 2013 and ending June 30, 2014 Council Member Maes moved to approve the resolution adopting the Schedule of Fees charged for services, products, licenses, rentals, ECT. for the City of Green River, Wyoming, for the fiscal year beginning July 1, 2013 and ending June 30, 2014. Council Member Coppolo seconded. Council Member Maes asked why there are no charges under the court fees. Mr. Black said they are being deleted in accordance to state statutes. He said the state and judge set the fees. Motion carried. (7-0) Amendment to the City’s Personnel Manual R13-34: A resolution amending the City’s Personnel Manual Council Member Coppolo moved to approve the resolution for the amendments to the Personnel Manual for the Sections on: At Will Employees, Performance Evaluations, Wage Adjustments, and Retirement. Council Member McCullough seconded. There was a brief discussion on the meaning of “at will employees”. Council Member Stokes moved to amend the motion by removing Section 20.5-34: At Will Employees portion of the Personnel Manual. Council Member Killpack seconded. Motion carried (5-2) with Council Members McCullough and Coppolo voting no. Original motion carried (5-2) with Council Members McCullough and Coppolo voting no. Guaranteed Pricing for the New Police Department Building R13:35: A resolution of the governing body of the City of Green River, Wyoming, to approve an increase in the Capital Projects Fund for the construction of the new Police Department/Municipal Court building in the amount of $701,010. Council Member Stokes moved to approve the resolution to increase the Capital Projects Fund for the construction of the new Police Department/Municipal Court Building, without the shooting range, in the amount of $701,010. Council Member Coppolo seconded. Motion carried. (7-0) COUNCIL ACTION ITEMS Action Items for the Green River Landfill Council Member McCullough moved to approve three action items for the Green River Landfill. Council Member Killpack seconded.  Authorize the Mayor to send a letter to the Office of State Land and Investments for a possible “Cease and Transfer Funding “ City Council Proceedings June 18, 2013 Page 4 of 7   Approval of the Solid Waste Resource Reduction Five Year Plan  Changes to Administrative Procedures Regulation #42 – Sanitary Landfill Operation Ms. Roosa gave a brief overview of the changes at the landfill. The Mayor asked what the hours will be changed too. Ms. Roosa said the hours will be changed for summer and winter only and the hours will be posted. Motion carried. (7-0) Funding Request from the Sweetwater County School District #2 Recreation Mill Board Council Member Coppolo moved to approve the funding request from the Sweetwater County School District #2 Recreation Mill Board in the amount of $15,000 to fund the Hook a Kid on Golf and Youth Tennis Programs. Council Member Maes seconded. Motion carried. (7-0) Change Order #2 for the 2013 Capital Improvement Project Council Member Maes moved to approve Change Order #2 on the 2013 Capital Improvement Project in the amount of $204,563.50 to Lewis & Lewis, Inc. of Rock Springs, Wyoming. Council Member Killpack seconded. Motion carried. (7-0) Accept Guaranteed Pricing and Contract for New Police Department/Municipal Court Building. Council Member Coppolo moved to accept the price guarantee from Groathouse Construction, Inc, in the amount of $4,601,101.00 for the construction of the new Police Department/Municipal Court Building, and authorized the Mayor to enter into an agreement, pending legal review. Council Member Stokes seconded. Council Member Peterson asked when the project was going to start. Fred Bonnenberg said once everything is in order the packages will go out for bid. The estimated starting date will be the first or second week in August. Motion carried. (7-0) CONSENT AGENDA Council Member Killpack moved to approve the following consent agenda items. Council Member Coppolo seconded. Motion carried. (7-0)  Updates to Administrative Policy #84 – Statement of Investment Policy  Change Order #1 to Intermountain Slurry Seal for the 2013 Slurry Seal Project in the amount of $15,120.60  City Wide HVAC Maintenance Agreement with Long Building Technologies in the amount of $25,408  Contract between the Wyoming Business Council and Green River Urban Renewal Agency for the Clock Tower Plaza Redesign, Local business training, and program training in the amount of $20,000  Wyoming Main Street Letter of Agreement Renewal  Authorize payment of $762,450.74 to the Sweetwater County Treasurer for an overpayment of 6th Penny funding for the Child Development Center Project  Employment Assistance Program (EAP) annual agreement with Southwest Counseling Service in the amount of $7,000  Open Container Permit to The Brewery for the Rally in the Alley on July 20, 2013 from 9 am to midnight, for the barricaded area from the intersection of North Center Street to the westside of The Brewery front entrance on West Railroad City Council Proceedings June 18, 2013 Page 5 of 7   Catering Permit to Brazels, Inc., doing business as the Embassy Tavern to cater alcoholic beverages for the Majhanovich-Rider wedding, at the Island Pavilion, Saturday, July 6, 2013, from 3 pm to midnight  Malt Beverage Permits to the Flaming Gorge Committee for Flaming Gorge Days on Friday, June 28, 2013, at Evers Park from 10 am to 5 pm for the Festival in the Park; Friday June 28, 2013, at Stratton Myers Park from 5 pm until midnight, for the concert, Saturday, June 29, 2013, from 10 am until 5 pm, at Evers Park for the Festival in the Park; and Saturday, June 29, 2013, from 5 pm until midnight, at Stratton Myers Park for the concert  Open Container Permit to the Wild Horse Saloon for Saturday, June 22, 2013 from noon to midnight, for a Disabled American Veterans Poker Run for the barricaded area of their parking lot  Open Container Permits for the Wild Horse Saloon, Inc. for Flaming Gorge Days on Friday, June 28, 2013, from noon to 5 am, for the barricaded area of their parking lot, and Saturday, June 29, 2013, from noon to 5 am, for the barricaded area of their parking lot  Open Container Permit to the Ponderosa Bar for Saturday, June 22, 2013, from noon to midnight, for their customer appreciation day event, for the barricaded area behind and adjacent to their establishment  Minutes for May 21, 2013 Budget Workshop  Financial Reports and Payment of Bills: Prepaid Invoices = $671,374.02 Outstanding Invoices = $935,453.14 Payroll Expenditures = $336,616.21 Pre-authorization Payments = $1,080,000.00  Cash & Investment Balance Report CITY ADMINISTRATOR’S REPORT Mr. Black reminded the public that the city has no solicitation and no commercial solicitation stickers available at no cost. He encouraged people to call the police department if someone comes by their home without the required permits. He congratulated the Mayor for being re-elected to the Wyoming Association of Municipalities Board of Directors. On Saturday, June 22, 2013 from 8 am to 1 pm, the first Annual Community Spaceport Day will take place. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Member Stokes, Killpack, Coppolo, and Peterson had nothing to report. Council Member Maes thanked everyone for their condolences, the rodeo committee and the Parks and Recreation Department for doing a great job with the rodeo, and the city employees for doing a great job. Council Member McCullough asked for an update on the mosquito control. Mr. Black said the aerial spraying was completed today and the trucks have been spraying since last week. Council Member Peterson said there is some legislation that will come through that will allow municipalities to set aside money for large projects. The Mayor said he has been receiving letters of concern on the county businesses moving to Rock Springs. He received a complaint from a citizen on a building being in bad shape. He asked for an update on the old Pizza Hut building. City Council Proceedings June 18, 2013 Page 6 of 7 Ms. Leigh said they have until the June 24, 2013 to respond. ADJOURNMENT Council Member Coppolo moved to adjourn at 9 pm. Council Member Stokes seconded. Motion carried. (7-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings June 18, 2013 Page 7 of 7