City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS July 16, 2013 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Tom McCullough, and Lisa Maes. The following were present representing the City: City Administrator Marty Black, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Purchasing/Payroll Supervisor Trish Mansfield, Director of Community Development Laura Leigh, Fire Chief/Emergency Services Mike Kennedy, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member McCullough moved to move Consent Agenda Item A: Bid Award for the Southside Water Improvement Project Phase II to Council Action Item: A, and to approve the agenda. Council Member Maes seconded. Motion carried. (5-0) RESOLUTIONS Fiscal Year 2014 Carryover for Capital Projects and General Fund R13-37: A resolution of the governing body of the City of Green River, Wyoming, to approve an increase in the Capital Projects and General Funds for Fiscal Year 2014 carryover in the net amount of $3,622,251. Council Member McCullough moved to approve the resolution to approve an increase in the Capital Projects and General Funds for Fiscal Year 2014 carryover in the net amount of $3,622,251. Council Member Killpack seconded. Motion carried. (5-0) 2013 Specific Purpose Tax Joint Powers Board Fixed Term Lease Revenue Bonds R13-38: A resolution concerning the financing of the acquisition and construction of storm drain, water main, sewer main and street improvements to certain sites that the city of Green River, Wyoming either owns, has a leasehold or right-of-way interest in or, in connection with certain improvements, will acquire an ownership, leasehold or right-of- way interest in; approving a site lease, an escrow agreement and related documents and transactions; and appointing a lessee representative for purpose of the improvements under the lease. Council Member Killpack moved to approve the resolution concerning the financing of the acquisition and construction of storm drain, water main, sewer main and street improvements to certain sites that the City of Green River, Wyoming either owns, has a leasehold or right-of-way interest in or, in connection with certain improvements, will acquire an ownership, leasehold or right-of-way interest in; approving a site lease, an escrow agreement and related documents and transactions; and appointing a lessee representative for purpose of the improvements under the lease. Council Member Maes seconded. Municipal Bond Lawyer Barbara Bonds gave a brief explanation on how the bonds work. Motion carried. (5-0) COUNCIL ACTION ITEMS Award of the Southside Water Improvement Project Phase II Council Member McCullough moved to award the bid for the Southside Water Improvement Project Phase II to Lewis & Lewis Inc., in the amount of $2,753,368.10. Council Member Maes seconded. Motion carried. (5-0) City Council Proceedings July 16, 2013 Page 1 of 3 Mr. Westenskow said the project will consist of four elements which include work on Riverview, North and South Wagonwheel, Firehole, Apache Avenue, and Bramwell streets. These portions will connect current dead ends to improve the flow of water through the city. CONSENT AGENDA Council Member Killpack moved to approve the following consent agenda items. Council Member McCullough seconded. Motion carried. (5-0)  Contract renewal for landfill engineering services and ground water monitoring with Inberg Miller Engineers in the amount of $30,000  Contract renewal with Inberg Miller Engineers for the Transfer Station engineering services in the amount of $90,000  A request from School District #2 to install and house radio equipment in the Green River Police Department equipment building on Mansface  Ratification for the acceptance of grant and approval of grant agreement with Wyoming Business Council for the Destination Green River Station – Historic Depot and Cultural Center Project in the amount of $1,000,000  A service agreement with Fire Recovery USA, LLC for billing and collection service when the Fire Department provides vehicle incident services outside the city limits of the City of Green River, Wyoming  A contract with Painting with a Twist for a Green River Arts Council fundraiser  The 2013 Justice Assistance Byrne Grant for the Green River Police Department in the amount of $19,237  The 2013-2014 community service agreements with the following: o Southern WY RSVP $1,000 o Green River Food Bank $20,000 o Golden Hour Senior Center $13,100 o Youth Home $8,000 o Family Resource Center $5,500 o Flaming Gorge Days Inc. $24,000 o Chamber of Commerce $85,500 o Drug Treatment Court $8,000 o STAR Transit $22,520 o SW-WRAP BNEA Kids $10,000  Final payment of $9,971.50 to Vaughn’s Plumbing & Heating for the completion of the Expedition Island Pavilion HVAC system  Final Payment of $332,425 to Groathouse Construction, Inc. for the Child Development Center Project  Approval of minutes for: July 2, 2013 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $1,005,409.18 Outstanding Invoices = $736,958.24 Payroll Expenditures = $373,181.22 Pre-authorization Payments = $1,075,000.00 Cash & Investment Balances Report CITY ADMINISTRATOR’S REPORT Mr. Black reminded everyone that the ribbon cutting and open house at the Child Development Center is on Wednesday, July 17, 2013, at 4:30 pm. He has asked the Finance Department to review franchise agreements across the state to get some background on what other communities are doing. He thanked all of the local businesses that sponsored events and helped during the National Finals Rodeo. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS City Council Proceedings July 16, 2013 Page 2 of 3 Council Member Killpack suggested adding some signage to the FMC picnic grounds area to clarify that there is no overnight camping permitted unless permission has been given. He asked why the roads that are being redone are so rough. Mr. Nelson said the slurry seal is meant to have a rougher surface to provide better traction during different weather conditions, but it will wear down over time. Council Member Maes said the shooting events for the rodeo were going well. Council Member McCullough had nothing to report. Council Member Peterson said they have started work on the Police Department building. He thanked the Fire Department for the July 4, 2013 Fireworks display and the Parks Department for helping with the rodeo events. He sent his condolences to the Norberg family on the loss of Dale Norberg. The Mayor thanked the council for the strategic planning session and the volunteers who have taken lessons to become instructors so they can help during the shooting events. ADJOURNMENT Council Member Killpack moved to adjourn at 7:51 pm. Council Member McCullough seconded. Motion carried. (5-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings July 16, 2013 Page 3 of 3