City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS April 1, 2014 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Council President Brett Stokes called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Adam Coppolo, Tom McCullough, and Lisa Maes. The following were present representing the City: City Administrator Marty Black, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Utility Superintendant Jason Palmer, Director of Finance Jeff Nieters, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Parks and Recreation Director Allan Wilson, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member McCullough moved to approve the agenda. Council Member Coppolo seconded. Motion carried. (6-0) PRESENTATIONS Wyoming Association of Rural Water Systems Mark Pepper, Executive Director from the Wyoming Association of Rural Water Systems, presented Jason Palmer with a plaque congratulating him on successfully completing the Utility Management Certification Program. Green River Chamber of Commerce Update Angela Shutran gave a brief update on the Green River Chamber of Commerce. URA/Main Street Update Board Member Robert Berg gave a brief update on the URA/Main Street Program. RESOLUTIONS Budget Modification for the Child Development Center R14-16: A resolution of the governing body of the City of Green River, Wyoming, to approve an increase in the Capital Projects Fund for the yearly maintenance fee of the Child Development Center in Green River, Wyoming, in the amount of $24,881. Council Member Peterson moved to approve the resolution for an increase in the Capital Projects Fund for the yearly maintenance fees of the Child Development Center (CDC) in Green River, Wyoming, in the amount of $24,881. Council Member Coppolo seconded. Mr. Wilson said this is the quarterly maintenance report that the CDC sends the city for the operation and maintenance fees. The invoices are paid from the 6th Penny funds that were collected for the CDC and can only be used for operation and maintenance. Council Member Killpack said there is $2.1 million that can be used for the operation and maintenance on the CDC, so if the invoiced amounts stay the same, the city will be able to pay for it for many years to come. Mr. Wilson said this was the highest amount so far. There will be down time during the summer because the facility is not running for 365 days. Motion carried. (6-0) Designating Bank Depository for the City of Green River City Council Proceedings April 1, 2014 Page 1 of 6 R14-17: A resolution establishing and officially designating Bank of the West as a Bank Depository for the City of Green River for the purpose of earning a secured rate of return for the city. Council Member Maes moved to approve the resolution establishing and officially designating Bank of the West as a bank depository for the City of Green River for the purpose of earning a secured rate of return. Council Member Coppolo seconded. Motion carried. (6-0) COUNCIL ACTION ITEMS Bid Award for the 2014 Slurry Seal Project Council Member Killpack moved to award the bid for the 2014 Slurry Seal Project to Intermountain Slurry Seal, Inc. in the amount of $123,870. Council Member Coppolo seconded. Mr. Nelson said the slurry seal provides a new surface on roads that are three to five years old and it brings them back to new. Council Member McCullough asked how many more years do they get from slurry sealing the road. Mr. Nelson said around five to ten years. Council Member Killpack asked why the road is so rough after it is slurry sealed. Mr. Nelson said it is to give better traction. Motion carried. (6-0) Sweetwater County Event Recruitment Funding Council Member McCullough moved to approve the $5,000 funding request from the Chamber of Commerce to help support the efforts of the Sweetwater County Event Recruitment Committee. Council Member Maes seconded. Council Member McCullough said this is a good program and well worth it. It is great to go and try to recruit more events to the area. Rebecca Briesmaster said they are trying to get a few events to come to Green River specifically.  Wyoming Trails Summit for 2015  State Swimming events – after the new pool is completed  Wyoming Parks and Recreation Conference in 2015 Jenissa Bartlett said there is a list of twenty events they are trying to bring to this area. There are multiple agencies that work together every month to brainstorm ideas on how to bring in these events. Council Member Coppolo asked if this needed to be added to their community request for the year, or is it already included for next budget? Mr. Black said this is the first time in two years that they have requested the funding and this amount is not included in this year’s community funding requests. Council Member Coppolo said this should be done so then it could be budgeted for if needed. Ms. Bartlett said they only request it every two years. Ms. Breismaster asked how council would like them to request the funding. Mr. Black said as they do their annual requests add an additional line item for this request. City Council Proceedings April 1, 2014 Page 2 of 6 Motion carried. (6-0) URA/Main Street Agency Memorandum of Understanding Council Member Coppolo moved to approve and authorize the Mayor to sign the memorandum of understanding between the City and the Green River Urban Renewal/Main Street Agency. Council Member McCullough seconded. Council Member Maes asked when the Carnegie Library building was added to the city’s Strategic Plan. Mr. Black said it is on the current plan and it is number seven on the priority list. Council Member Maes said it isn’t our building. Mr. Black said it isn’t our building but we are working with the county to preserve it. Council Member Maes asked for clarification on the department director and staff as it is listed in the memorandum of understanding (MOU). Mr. Black said the intent is to provide the URA/Main Street Board with the status of a department director, for the oversight of the staff they have agreed to hire, who are city employees, and they will follow the city personnel procedures and process. This makes it clear that the URA/Main Street Agency Board will have the authority over the administrator. Mr. West clarified the Board will be acting as the department director and will supervise the administrator. The URA/Main Street Administrator will be an employee of the city and will be subject to all of the city’s policies and procedures. Council Member Maes asked if the city was going to add any additional employees. Mr. Black said no. Council Member McCullough asked if the board would keep the city liaison informed of what is going on with the board so they could keep the council up to date. Mr. Berg said yes. Council Member Killpack asked about the Carnegie Library building being part of the URA plans. Mr. Berg said the building is not a part of the URA/Main Street plan. They have to complete the MOU first and then they can start on the plan. Council Member Killpack asked when they complete the plan would it include the library building. Mr. Berg said it could be added. Council Member Killpack asked if it is not part of the plan, then why have it in the MOU. He doesn’t want it listed in the MOU, to tie them to it at a later date. Council Member Coppolo asked if it needed to be so specific, or could it be more generalized. Mr. Black said it is up to the board members. Mr. Berg said they were trying to give ideas of what could be done, it does not matter to them if it is included or not. Council Member Killpack said the first two bullet points in the MOU are the only bullet points needed. They cover all the aspects so the other don’t need to be included. City Council Proceedings April 1, 2014 Page 3 of 6   Creates a vibrant downtown core that is safe, attractive, and enhances historical character.  Develop and implement a URA Draft plan for revitalization of specifically-identified areas, including the historical downtown business district. Council Member McCullough asked what the board would like to do. He would support any option they choose. Mr. Brown said the bullet point items were put in the MOU to give more detail of what they are doing, but they can be taken out if needed. Council Member Coppolo said they could lock the board in to having to do those specific projects in the future. Mr. West said from the standpoint of how the MOU was developed, there is a reference to “including efforts to”, which encompasses a lot of things. It does not commit the URA/Main Street to do the Carnegie building. They are to act consistently with the city’s objective in terms of preserving historic structures. Council Member Killpack moved to remove the following bullet points from the MOU:  Preserve the historic Carnegie Library  Renovate the Clock Tower Plaza  Include way-finding and community signage Council Member Peterson seconded. Council Member McCullough asked the board what they would like. Mr. Brown said he is fine with the items being removed. Council Member Peterson said he does not want to lock them into doing a specific project. He thanked them for working so hard on the MOU. Mr. Berg said open communication was exactly what helped them complete the MOU. He thanked Mr. Black and Mr. West for their assistance with the MOU. Council Member Killpack said he is not opposed to the MOU he just wants to make sure they are not tied to something in the future. Motion carried. (6-0) Council Member Killpack asked if the city gave rate increases to employees, would it include the URA Administrator? Mr. Black said it depends on how the increase is given by council. If it is granted across the board for all employees, the answer is yes, but if it is specified only for non-supervisor employees, then no. Council Member Killpack clarified that the MOU obligates the city to provide the funding for the administrator. Mr. West said we need to understand the URA/Main Street Agency is a separate agency and is not a department of the city. By contract, the city is agreeing to create a URA department that will be staffed in house. The board of the URA will be designated as the director of that department and the board will perform the departmental functions under the MOU. On an annual basis, the city and the URA will agree on what the funding requirements are. For the city to provide the administrator, the city will have to commit the funds from the city budget to pay the employee, and then assign the employee to the URA, who will supervise the employee. It will be decided annually if the governing body chooses to go forward with the same or a similar arrangement as in the current budget year. City Council Proceedings April 1, 2014 Page 4 of 6 Council Member Killpack clarified, five years from now, if the governing body decided they did not want to fund the URA, they could stop. Mr. West said yes. Original motion carried. (6-0) White Mountain Archery Club Lease Agreement Council Member Coppolo moved to accept the White Mountain Archery Club Lease Agreement for the FMC Red Barn, in the amount of $1,250, and to authorize the Mayor to sign said agreement. Council Member McCullough seconded. Motion carried. (6-0) CONSENT AGENDA Council Member Coppolo moved to approve the following consent agenda items. Council Member Maes seconded. Motion carried. (6-0)  Appoint the Mayor as Voting Delegate and City Administrator Black as Alternate for WAM Convention  Authorize participation as party to the Simplot Phosphates, LLC Ammonia Facility Permit Application to the WY DEQ/Industrial Siting Council  Minutes for: March 18, 2014 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $1,830.27 Outstanding Invoices = $461,066.50 Payroll Expenditures = $312,389.70 Pre-authorization Payments = $1,065,000.00 Cash & Investment Balances Report CITY ADMINISTRATOR’S REPORT Mr. Black said there will not be a workshop next week. There will be additional meetings in May for the budget. There is one meeting scheduled for a Wednesday workshop and that is a continuation of the General Fund if needed. There are separate meetings scheduled for the Enterprise Funds, Capital Projects, and the Solid Waste Fund. CITY ATTORNEY’S REPORT Mr. West thanked the council and the URA/Main Street Board for all of their hard work on the URA MOU. This has been going on for quite some time and has taken a lot of effort from everyone involved. MAYOR AND COUNCIL REPORTS Council Member Killpack thanked the URA/Main Street Board for their hard work and Mr. Black for making sure the Radio Network invoices were taken care of. He said there is property down by Zehawi Field that is designated as parkland and sits vacant. He would like the council’s ok to ask the city administrator to check with the BLM to see if they would release the property to the city so the city could develop it for residential. Mr. Wilson said it is under lease with the BLM so it will be BLM’s decision on whether to release it. He will contact the BLM to see if they would be willing to do so. Council Member Maes thanked the URA/Main Street members and volunteers. She is excited to see the Clock Tower Project. Council Member Coppolo thanked the URA Board. He asked for an update on where staff is with the November ballot including what residents think about curbside recycling. Mr. Nelson said they are having a meeting tomorrow at 11 am to discuss it. City Council Proceedings April 1, 2014 Page 5 of 6 Council Member McCullough asked council if they would approve of Mr. Black offering the county the opportunity to purchase Lincoln Tracts A & B for the courts. Mr. Black said one of the requirements to purchase the tracts is to keep Tract C as parkland. So, whoever purchases the tracts will be responsible to put in the park. Council Members Killpack, McCullough, Peterson, and Coppolo agreed. Council Member Maes did not agree. She said it is a prime residential area and the city should see if anyone is interested in it before it is offered to the county. Council Member Killpack suggested if it is offered to the county, they need to add a timeline in which the project has to be completed. Council Member Stokes said the county is on a short timeline already, so he does not believe it would be an issue to add a timeline, possibly two years. Mr. Black said he will ask the county if they would be interested in the property for their courts. Council Member Peterson had nothing to report. Council Member Stokes said the county is in need of land for the court. He thinks it is a good idea to offer it to them to keep the courts here in Green River. He thanked the URA Board for all of their hard work. He spoke with resident Nedra Krunckle and she is happy to see the East Teton Boulevard improvements being done. She also thanked all of the staff who do the work at the recycling center. ADJOURNMENT Council Member Killpack moved to adjourn at 8:10 pm. Council Member McCullough seconded. Motion carried. (6-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings April 1, 2014 Page 6 of 6