City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS May 6, 2014 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Tom McCullough, Brett Stokes, and Lisa Maes. The following were present representing the City: Acting City Administrator Chris Steffen, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Fire Chief/Emergency Services Mike Kennedy, Parks, Facilities, and Project Manager Erek Roosa, URA/Main Street Administrator Jennie Melvin, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member McCullough moved to approve the agenda. Council Member Stokes seconded. Motion carried. (6-0) PRESENTATIONS Rebecca Briesmaster gave a brief update on the Green River Chamber of Commerce. Andrea GrandPre gave a brief update on the Green River Arts Council. Robert Berg gave a brief update on the URA/Main Street Agency. BOARD AND COMMITTEE APPOINTMENTS Appointment to the Joint Powers Water Board Council Member Killpack moved to confirm the Mayor’s appointment of Pati Smith to the Joint Powers Water Board for a three-year term. Council Member Stokes seconded. Motion carried. (6 -0) CITIZEN REQUESTS AND OTHER COMMUNICATIONS Resident Patsy Sorenson said she requested a meeting with a member of city staff to get more information on the recycling program. The meeting was set for April 21, 2014 but at the time of the appointment she was met by the employee and handed an email stating she needed to talk to her council person and not staff. She was angry, and sad, and felt that as a resident and taxpayer she should be able to talk to any city employee she chooses. Since she was denied the opportunity to talk to the member of staff, she put the questions in letter form and sent it to the city administrator and council. She thanked the Mayor for arranging a meeting with her and the city administrator to discuss the questions. Council Member Stokes said he is upset because it seems to be an ongoing theme around here that you cannot talk to city employees. You can talk to any city employee at any time. He will find out what happened and he will take care of it. The Mayor apologized for the miscommunication and he will meet with her on Wednesday. Ms. Sorenson said it started as a recycling issue but has turned into something much larger since she was denied the opportunity to meet with city officials. Council Member Killpack said Ms. Sorenson did contact him and he was upset to hear what happened. The city needs to be transparent and open to residents contacting staff if they need to. Erik Pauley said he is concerned because there are people shooting guns over the bike trails. This is a safety issue. He does not want anyone to get hurt so something needs to be done. Ms. Briesmaster said they are aware of the problem. The city has put signs up in city limits and they have asked the BLM to help police the area more. City Council Proceedings May 6, 2014 Page 1 of 5 RESOLUTIONS Budget Increase for the Child Development Center R14-21: A resolution of the governing body of the City of Green River, Wyoming, to approve an increase in the Capital Projects Fund for the quarterly maintenance fees for the Child Development Center in Green River, Wyoming, in the amount of $32,484. Council Member Peterson moved to approve the resolution for an increase in the Capital Projects Fund for the quarterly maintenance fees for the Child Development Center in the amount of $32,482. Council Member McCullough seconded. Motion carried. (6-0) Scholarship and Budget Modification for Division 680 Travel and Training R14-22: A resolution for the governing body of the City of Green River, Wyoming, to approve a scholarship from the Children’s Play Structures and Recreation Program for training and travel in the amount of $500, and to approve an increase in the General Fund in the amount of $500. Council Member Stokes moved to approve the resolution approving a scholarship from Children’s Play Structures and Recreation Program for training and travel in the amount of $500, and to approve an increase in the General Fund in the amount of $500. Council Member Killpack seconded. Council Member McCullough asked where they were going to travel to. Council Member Maes said it is for the Wyoming Parks and Recreation Annual Event. Mr. Nieters thinks they are going to Gillette, Wyoming. Motion carried. (6-0) Budget Modification for Main Street Travel and Training R14-23: A resolution of the governing body of the City of Green River, Wyoming, to approve an increase in the General Fund for URA/Main Street training grants in the amount of $3,000. Council Member Maes moved to approve the resolution to increase the General Fund URA/Main Street Travel and Training budget with Wyoming Business Council Technical Assistance Agreement funds in the amount of $2,000 and $1,000 from the Wyoming Business Council discretionary funding. Council Member Stokes seconded. Council Member Killpack asked where the funds were coming from. Ms. Melvin said these are grants from the Wyoming Business Council so the city is not paying for them. They are reimbursable grants so the city pays upfront and then the grant funds are put back in. Motion carried. (6-0) COUNCIL ACTION ITEMS Authorization to Submit a Request for State Airport Aid for Safety and Security Improvements Council Member Stokes moved to submit the request for State Airport Aid for safety and security improvements, to accept the grant funds, and to authorize the Mayor to sign all grant documents. Council Member Peterson seconded. City Council Proceedings May 6, 2014 Page 2 of 5 Council Member Killpack asked for clarification on the support material including a segmented circle design. Will the city be tied into paying for this too? The Mayor said this grant is for the windsock, gate, and security cameras so the city’s match is only for the labor to install these items. Mr. Tippy said the segmented circle design has been removed by WYDOT. Council Member Killpack clarified that the city is not responsible for it since it was removed. Mr. Tippy said no the city is not. Motion carried. (6-0) 2014 Hershey Track Program Contract Council Member Maes moved to approve the contract agreement between the City of Green River and the Green River High School Track program to provide instruction and staff for the Park’s 2014 Hershey Track Program. Council Member Killpack seconded. Motion carried. (6-0) Agreement and Registration with AmeriCorps Child Care Program Council Member Killpack moved to approve the application and agreement between the City and AmeriCorps Child Care Program for payment of services for the Green River After School and Summer Day Camp Programs. Council Member Peterson seconded. Council Member Maes asked if this is a daycare contract. Mr. Roosa said it is for assistance to families who need it. Motion carried. (6-0) Reject Bids for Furniture for the Police Department and Municipal Court Building Council Member Peterson moved to reject the bids from the Office Shop and from Staples, for furniture for the new Police Department and Municipal Court building. Council Member Stokes seconded. Chief Steffen said the bids came in higher than the amount budgeted for furniture. They have it ready to go out for re-bid with only what is necessary. They will take some of the desks from their current location to the new building. Council Member Killpack said he has been asked about city offices being moved over to the Police Department building. City offices will not be moving over to the Police Department building, the furniture is for the Police Department and Municipal Court only. Council Member Peterson thanked the Chief for being responsible with the funds. Motion carried. (6-0) CONSENT AGENDA Council Member McCullough moved to approve the following consent agenda items. Council Member Stokes seconded. Motion carried. (6-0)  The World’s Largest Swimming Lesson Host Facility Liability and Publicity Release  Landfill removal requests from Dale Coon for a small trailer and Doug Cox for a snow blower, two benches, a screen door, and a bumper  Bid award for the removal of metals from the landfill to Mill Creek Metals of Moreland, Idaho in the amount of $191 per ton City Council Proceedings May 6, 2014 Page 3 of 5   Bid award for the sale of mixed paper to Rocky Mountain Recycling of Colorado at the current market value per ton  Horse corral lease agreement with Eugene Drozd for corral #79  Horse corral lease agreement with Julie Toman for corrals #50 and #56  Issuance of a Catering permit to the Ponderosa Bar, Inc. to cater alcoholic beverages for the Trujillo private party, on Saturday, May 10, 2014, at the Island Pavilion from 4 pm to midnight  Issuance of a Malt Beverage permit to Sweetwater Mountain Bike Association to sell malt beverages at the Trails Day event, at the FMC Red Barn area on Saturday, June 7, 2014 from 11 am to 2 pm  Update to the Union Pacific Railroad web enabled computer system access agreement  Minutes for April 15, 2014 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $131,931.90 Outstanding Invoices = $1,172,602.30 Payroll Expenditures = $315,390.78 Pre-authorization Payments = $1,065,000.00 Cash & Investment Balances Report ACTING CITY ADMINISTRATOR’S REPORT Chief Steffen had nothing to report. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Member Stokes had nothing to report. Council Member Killpack said recycling is losing money right now and that is an issue. He asked if there is anything the city can do with the deer that are in town. Chief Steffen said there are no large congregations of deer like before. It may take a while to see even less, because it is engrained in the deer to come in to town. Council Member Killpack asked if there is any way the city can make it legal to shoot fireworks off in your own driveway on July 4. Chief Steffen said under the current ordinance no, but it is up to the council to change it if they choose to. Council Member Killpack asked Fire Chief Kennedy if they could change the ordinance. Fire Chief Kennedy said it is up to council, the fire department will do whatever they need to, but if someone pops fireworks off, and there is a fire, the person could be liable for the damages. Council Member Peterson asked if they could designate an area for people to go to light fireworks off like Evanston does. Fire Chief Kennedy said it is up to council. Council Member Killpack asked what he would recommend. Fire Chief Kennedy said he would not recommend it because the chances of starting fires are high. Council Member Maes said if there was a designated spot to light fireworks is could get out of control. She said she hopes something gets done over the safety issue on the bike trails. City Council Proceedings May 6, 2014 Page 4 of 5 Council Member McCullough suggested scheduling workshops to discuss the fireworks and the deer. Council Member Peterson thanked the Radio Network for hosting the Easter Egg Hunt event. The Mayor said deer are an issue and he is not sure what can be done. He reminded everyone of Clean-Up Day on Saturday, May 10, 2014. He said the city will also be picking up items from residents the following week. Mr. Nelson said clean-up week is May 12th through the 16th. Please make sure to put all items out by your can on your normal pick-up day, items will be picked up separately from the can. The Mayor said the Union Pacific Railroad Big Boy 4014 steam engine came through town on Tuesday. ADJOURNMENT Council Member McCullough moved to adjourn at 8:13 pm. Council Member Stokes seconded. Motion carried. (6-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings May 6, 2014 Page 5 of 5