City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS JULY 21, 2015 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Rust called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Ted Barney, Allan Wilson, and Brett Stokes. The following were present representing the City: City Administrator Reed Clevenger, Human Resources Director Cari Kragovich, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Chris Meats, Director of Community Development Laura Profaizer, Chief of Police Chris Steffen, Assistant Fire Chief Mike Liberty, Parks and Recreation Director Brad Raney, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Stokes moved to amend the agenda and add Council Action Items B: Consideration of the Submission of a Grant Proposal to BOCES for Child Forensic Interview Training and Item C: Consideration of a 2015 Justice Assistance Grant (BYRNE Grant) Agreement. Council Member Wilson seconded. Motion carried. (6-0) Council Member Killpack moved to approve the agenda as amended. Council Member Stokes seconded. Motion carried. (6-0) BOARD AND COMMITTEE APPOINTMENTS Planning and Zoning Commission Council Member Wilson moved to confirm the Mayor’s appointment of Tina Semon to serve a three-year term on the Planning and Zoning Commission commencing on August 1, 2015. Council Member Stokes seconded. Motion carried. (6-0) Green River Airport Advisory Board Council Member Wilson moved to confirm the Mayor’s appointment of Gordon Gunter, Ed DeCastro, Barry Tippy, Ed McPherson, Dorothy Krauss, Ex-Officio Holden Wright and Council Member Stokes to the Green River Airport Advisory Board. Council Member Peterson seconded. Motion carried (5-1) with Council Member Killpack voting no. RESOLUTIONS The Wastewater Fund Budget Amendment for the 2014 Lift Station Replacement Project R15-54: A resolution of the governing body of the City of Green River, Wyoming, to accept a Mineral Royalties Grant, to accept a loan from the Wyoming State Lands and Investments Board, and approve an increase in the Capital Projects Fund for the 2014 Lift Station Project in the amount of $705,520. Council Member Stokes moved to approve the resolution to accept the SRF Loan in the amount of $273,775 and to allocate $80,000 from the Wastewater Fund to fund the project. Council Member Wilson seconded. Dan Petri, local resident said he has not finalized any transactions on the land there where the lift station will be located. He was told to remove the trailer by February 2015 so he is not getting rent from that trailer so it is cutting into his income and he does not know why nothing has been finalized. Mayor Rust asked who Mr. Petri has spoken to about the project. Mr. Petri said he spoke with Jason Palmer and Ron Macioszek about 1 ½ years ago about issues dealing with the flow of the pipes to the lift station. He was told the new lift station should remedy some of these problems. He received the quick claim deed at the same time but there are no signatures on it and he doesn’t know what is going on. City Council Proceedings July 21, 2015 Page 1 of 4 Mr. Nelson said it has been going on for more than a year because the bids for the project came in higher than anticipated so the city looked for additional funding. They are looking at replacing the station and it should help with some of the problems that are occurring. As far as the Quick Claim Deed he is not sure where they are on it but he would agree that they need to meet with him. Council Member Wilson said the city has kept Mr. Petri out of the loop and it does not look good. He suggested setting a meeting with Jason Palmer, Mark Westenskow, Mike Nelson, Reed Clevenger, and Mr. Petri so the issues can be ironed out. Council Member Stokes asked who owns the lift station that is there now. Mr. Nelson said the city owns and operates it but it sits on Mr. Petri’s property by one of his trailers. It is approximately 15 foot by 15 foot and the new station will be bigger. Council Member Stokes asked if the quick claim deed would be to take over one of the Mr. Petri’s lots where the new lift station will be. This issue needs to be resolved right away. Council Member Killpack said it needs to be resolved before they move forward so he suggested tabling the motion until it is taken care of. Mr. West said if you approve the funding you are not signing any contracts. You are just putting the funding where it needs to be in order to move forward with the project. He said he thought there was a circumstance where there was going to be some deeding back and forth because of where the lift station was going to be located. He reviewed all of those deeds but apparently it has not been finalized. Council Member Killpack asked why the city would want to take out a loan for the $273,775 if the land issue hasn’t been worked out. He would like to see it finalized first. Mr. West said the city isn’t committing to the loan it is just preceding with the loan. The loan is not being finalized tonight. Mr. Nelson said the loan has been applied for and approved. The Mayor asked if the city was in any jeopardy of losing the loan or grants if they work out these issues first and then proceed. It seems like it is pretty simple to discuss and resolve the issues. Mr. Clevenger said all the city is doing now is approving the funding being moved from the Wastewater Fund to fund the project. Council Member Peterson asked Mr. Petri if he is in favor of the project. Mr. Petri said every time the pipe going into the lift station gets clogged and the pump quits pumping he gets called from the city to come clean it out so they have spent a large amount of money buying a snake machine to do so. All the city does is lets him in the gate and then they have to crawl in to the man hole to get it cleaned out while being careful not to snake all the way to the pump. He has been told the new lift station will help resolve these issues so he is in favor of it. Council Member Killpack asked if there is a monetary cost to Mr. Petri. Mr. Petri said yes, since he owns the home on the lot and no one is renting it and he will have to pay to move the trailer when the lift station is ready to be installed. Council Member Killpack said that is why this issue should be resolved before so there are no issues after. Mr. Petri said he will work it out as long as someone discusses it with him. City Council Proceedings July 21, 2015 Page 2 of 4 Mayor Rust said it is a benefit for everyone involved. The issue that is before council is what is the fair compensation for the property he has and for anything else that transpires and needs to be considered. The question before council is whether or not to approve the loan and if the city waits is there a chance we could lose the loans or grants. Mr. Nelson said there is no danger of losing the loan or the grants since they have already been approved. Mayor Rust clarified the issues can be resolved by the August 4, 2015 Council meeting so there is plenty of time to meet and discuss the issues with all parties involved. Council Member Barney said the grant and loan have already been approved so this is about the extra $80,000. Mr. Clevenger said he will get with everyone and review it before next meeting. Motion carried. (6-0) Mayor Rust told Mr. Petri that Mr. Clevenger will be contacting him on Wednesday to set up a meeting to discuss the issues that have come up. COUNCIL ACTION ITEMS Bid Award for the Sale and Removal of Scrap Metal from the Landfill Council Member Peterson moved to approve awarding the bid for the sale of scrap metal to Pacific Steel & Recycling in the amount of $126 per ton. Council Member Wilson seconded. Motion carried. (6-0) Submission of a Grant Proposal to BOCES for Child Forensic Interview Training Council Member Stokes moved to approve the submission of the BOCES grant proposal requesting $5,000 in support of a Child Forensic interview training this fall, and approval for the Mayor to sign and accept the funds if this proposal is successful. Council Member Killpack seconded. Motion carried. (6-0) Submission of a 2015 Justice Assistance Grant (BYRNE Grant) Agreement Council Member Wilson moved to accept the 2015 Justice Assistance Grant (BYRNE Grant) agreement between the City of Rock Springs and the City of Green River, signing the agreement allocating $14,979 to the Green River Police Department and $17,077 to the Rock Springs Police Department. Council Member Peterson seconded. Motion carried. (6-0) CONSENT AGENDA Council Member Barney moved to approve the following consent agenda items. Council Member Killpack seconded. Motion carried. (6-0) • Request for assistance from the Green River Chamber of Commerce for the 2015 River Festival • Issuance of an Open Container Permit to the Ponderosa Bar, the American Legion, and the Embassy Tavern for the Disable Veterans Poker Run on August 22, 2015, from 9 am until midnight, between the barricaded area from the Embassy property line to the end of the street at the corner of E. Railroad and N Center • Issuance of a Malt Beverage permit to the Green River Chamber of Commerce to sell malt beverages during the 2015 River Festival, on Friday, August 14, 2015, from 3 pm to midnight, and on Saturday, August 15, 2015, from 11 am to 5 pm at the Island • Minutes for July 7, 2015 Council • Payment of Bills: Prepaid Invoices = $339,458.91 Outstanding Invoices = $850,031.67 Payroll Expenditures = $357,507.24 Pre-authorization Payments = $1,065,000.00 City Council Proceedings July 21, 2015 Page 3 of 4 CITY ADMINISTRATOR’S REPORT Mr. Clevenger said the documents for the agenda are ready for the Go Planning Workshop and they will be emailed in the morning so they can be reviewed. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Members Stokes, Killpack, Peterson, Wilson, and the Mayor had nothing to report. Council Member Barney said the local American Legion will be featured in the August issue of American Legion Magazine. ADJOURNMENT Council Member Wilson moved to adjourn at 7:25 pm. Council Member Peterson seconded. Motion carried. (6-0) ____________________________________ Pete Rust, Mayor ATTEST: _______________________________ Chris Meats, City Clerk City Council Proceedings July 21, 2015 Page 4 of 4