City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS November 17, 2015 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Pete Rust called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Ted Barney, Allan Wilson, and Lisa Maes. The following were present representing the City: Acting City Administrator Chris Steffen, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Utility Superintendent Jason Palmer, Accounting Supervisor Mary Seppie, Director of Community Development Laura Profaizer, Fire Chief/Emergency Services Mike Kennedy, Parks and Recreation Director Brad Raney, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Killpack moved to amend the agenda to add an Executive Session to discuss personnel issues. Council Member Barney seconded. Motion carried. (6-0) Council Member Killpack moved to approve the agenda as amended. Council Member Wilson seconded. Motion carried. (6-0) CITIZEN REQUESTS AND OTHER COMMUNICATIONS Communities Protecting the Green River Committee member Richard Mathey said there is a water coalition group made up from municipalities that are trying to divert water from the Flaming Gorge to Colorado and Wyoming. The coalition was formed in 2010 and is made up of members from Wyoming are: City of Torrington, Cheyenne Board of Public Utilities, and Laramie County. Colorado members are The Parker Water and Sanitation District, South Metro Water Supply Authority, Douglas County, Donola Water and Sanitation District, Woodmore Water & Sanitation District, Tow of Monument, and Tryview Metropolitan District. They are asking for 100,000 acre feet per year of water that would be diverted. The plan calls for the takeout point to be the Flaming Gorge and the route runs northeast and the first tap is Torrington, second tap is Cheyenne, then it goes to Colorado. The water diverted would be 25% Wyoming members and 75% Colorado members. This is a real threat and it needs to be considered very seriously. The committee is and has presented to Rock Springs Council and the County Commissioners. They have discussed whether the Communities Protecting the Green Committee is who should be spearheading the resistance. They believe the Joint Powers Water Board should spearhead the resistance. There may be a request for the committee to hire a water attorney to educate them. The committee wanted to let all parties involved know what is going on. Council Member Maes said there were a lot of different items that go to the water case before so they can go look at them and bring those items in to the new case. She said they overestimated the amount of water that was available to give out so they need to be aware of that. If we look at what was done before and use it for this new case it might help. Council Member Killpack clarified this is not Mr. Million’s project. Mr. Mathey said the projects are totally different. This is a coalition of municipalities. Council Member Killpack thanked Mr. Mathey for letting the council and residents know what is going on. Council Member Peterson asked if the downstream people in California are a part of the resistance. Mr. Mathey said no, not to his knowledge. The Mayor said he attended the meeting and the reception was not a warm one, to the Colorado group. The people who spoke for the committee gave a clear statement that they do not know anyone who would agree with water being taken at all. BOARD AND COMMITTEE APPOINTMENTS City Council Proceedings November 17, 2015 Page 1 of 4 Reappointment and Appointment to the Green River Arts Council Council Member Peterson moved to confirm the Mayor’s reappointment of Jeiremy Gomez and the new appointment of Denise Mosley to the Green River Arts Council. Council Member Wilson seconded. Motion carried. (6-0) RESOLUTIONS Fund Increase in the Investigations Travel and Training Budget R15-64: A resolution of the governing body of the City of Green River, Wyoming, to approve an increase in the Police Department Investigations Divisions Travel and Training Budget for a Sweetwater BOCES Grant and for funds contributed by other agencies. Council Member Wilson moved to approve the resolution to increase the Police Department Investigation Division’s Travel and training Budget for a Sweetwater BOCES Grant and for fund contributed by other agencies. Council Member Peterson seconded. Motion carried. (6-0) COUNCIL ACTION ITEMS Voting Delegates for the 2016 WAM Winter Workshop Council Member Killpack moved to appoint Council Member Wilson and Council Member Peterson as Official Voting Delegates for the 2016 WAM Winter Workshop 2016. Council Member Maes seconded. Motion carried. (6-0) Agreement with Plan One Architects for GRPD Shooting Range Council Member Maes moved to authorize the Mayor to sign a continuation of an agreement with Plan One Architects in the amount of $6,400 for oversight and project management of the Police Department Shooting Range Project. Council Member Barney seconded. Council Member Killpack asked for clarification on where the funds are going to come from. Chief Steffen said this does not require any additional money. The $6,400 is included in the total cost of the project $550,000. Motion carried. (6-0) 2014 Lift Station Replacement Project Award Council Member Peterson moved to award a portion of the 2014 Lift Station Replacement Project-Hutton Heights to Whitaker Construction, Inc. in the amount of $529,155.00. Council Member Killpack seconded. Mr. Westenskow said this project has taken a few years because the bids that were received were considerably higher than the engineers estimate. To keep the project moving forward they asked Whitaker Construction to quote only Hutton Heights Lift Station at this time. Council Member Wilson asked where the funds were coming from for the project. Mr. Westenskow said out of the Wastewater Fund. Council Member Wilson asked what the timeframe is on the replacement. Mr. Westenskow said if they can get the notice out for award this week then they will begin the contract paperwork with Whitaker Construction and they would expect them to break ground in January. Council Member Wilson asked where the lift station is located. City Council Proceedings November 17, 2015 Page 2 of 4 Mr. Westenskow said it is located right in the middle of the Hutton Heights Mobile Home Community. One of the reasons the bid was so high was because of the size of the sites. The excavation alone was $100,000 more than estimated. Council Member Wilson asked if they are taking precaution on traffic issues. Mr. Westenskow said yes. The traffic will be tight so they are planning to have a meeting with the residents to keep them informed. Council Member Wilson asked if they will have provisions for residents while the construction is going on. Mr. Westenskow said yes. The Mayor asked what happens with the Collier Lift Station Project. Mr. Westenskow said they are planning to rehabilitate Colliers Lift Station to save funds. The Mayor asked if there was additional grant money or has the city received all they can. Mr. Westenskow said based on the current funding cycles of the state he thinks the city has received all they can. Motion carried. (6-0) 2015 Street Improvement Project Release of Retainage and Deductive Change Order#1 Council Member Killpack moved to approve the release of retainage in the amount of $207,466.74 and to approve the final adjusting change order in the deductive amount of $100,848.65 to Lewis & Lewis, Inc. for the 2015 Street Improvement Project. Council Member Peterson seconded. The Mayor asked where the $100,848.65 in funds will go. Mr. Westenskow said it should go back to the Water Fund since that is where the savings was from. Council Member Peterson thanked Mr. Westenskow for saving the city money and for doing a good job. Motion carried. (6-0) City Holiday Council Member Wilson moved to approve an additional 4 hours of paid holiday for December 24, 2015, an additional 4 hours of paid holiday for December 31, 2015 and pay the City employees for the time in accordance with the respective sections of paid holidays in the Personnel Manual. Council Member Peterson seconded. Council Member Killpack clarified the extra time for paid holidays is not an additional cost to the city. Chief Steffen said there will be some employees that will be working and will receive holiday pay for the four hours. Motion carried. (6-0) CONSENT AGENDA Council Member Barney moved to approve the following consent agenda items. Council Member Maes seconded. Motion carried. (6-0) City Council Proceedings November 17, 2015 Page 3 of 4   Contract & Change Order #1 to Shepard Construction for the Police Department Shooting Range Project in the amount of $550,000  Membership promotion at the Green River Recreation Center  Agreement with Michael A Williams, Executive Director of Uinta BOCES #1 Education Center for the Love and Logic Classroom Training in the amount of $835  Contract with Sweetwater NOW in the amount of $1,000  Agreement with Dell Inc./Microsoft for $34,178.25 for three years to license the City’s network and server software  BLM Recreation and Public Purposes 25 year Lease Renewal  Minutes for: September 15, 2015 Council; September 22, 2015 Workshop; October 6, 2015 Council; October 13, 2015 Workshop; October 20, 2015 Council; November 3, 2015 Council  Payment of Bills: Prepaid Invoices = $236,580.89 Outstanding Invoices = $489,044.54 Payroll Expenditures = $372,933.77 Pre-authorization Payments = $1,065,000.00 CITY ADMINISTRATOR’S REPORT Chief Steffen reminded council about the Official Forum on Thursday, at the PD Building, from 12 to 1:30 pm. He welcomed council members to attend. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS The Mayor and Council wished everyone a Happy Thanksgiving. ADJOURN TO EXECUTIVE SESSION FOR PERSONNEL ISSUES Council Member Wilson moved to adjourn to executive session to discuss personnel issues at 7:46 pm. Council Member Peterson seconded. Motion carried. (6-0) RECONVENE Council Member Wilson moved to reconvene at 8:15 pm. Council Member Killpack seconded. Motion carried. (6-0) ADJOURNMENT Council Member Wilson moved to adjourn at 8:15 pm. Council Member Killpack seconded. Motion carried. (6-0) ____________________________ Pete Rust, Mayor ATTEST: ______________________ Chris Meats, City Clerk City Council Proceedings November 17, 2015 Page 4 of 4