City Council Meetings

Docusign Envelope ID: B5A603B2-BEF5-49A5-8470-F6DE81EB5981 City of Green River, City Council Proceedings for February 18, 2025, 7 pm, City Hall Council Chambers, Mayor Pete Rust called the meeting to order. The following Council Members were present: Jessica Maser, Robert Berg, Mike Shutran, Sherry Bushman and Ron Williams. The following were present representing the City: City Administrator Reed Clevenger, Director of Finance Chris Meats, Director of Public Works Mark Westenskow, Director of Human Resources Cari Kragovich, Communications Administrator Steve Core, Police Sergeant Jason Bomba, Assistant Fire Chief Larry Erdmann, Assistant Fire Chief Bill Robinson, Director of Parks & Recreation Katie Duncombe, Recreation Supervisor Sherry Schumacher, and City Attorney Galen West. Approval of the Agenda: Council Member Shutran moved to approve the agenda. Council Member Berg seconded, motion carried. Presentations: (A) Sweetwater County Joint Travel & Tourism Board Annual Report; (B) Sweetwater County Combined Communications Joint Powers Board Annual Report. Public Hearings: Public Hearing on the Liquor License Renewal Applications. The Mayor opened the hearing at 7:45 pm. There were no comments or concerns presented. The Mayor closed the hearing at 7:46 pm. Board & Committee Appointments: (A) Appointment of Joe Kizzire to the WYDOT Green River Urban Systems Advisory Committee. Council Member Williams moved to confirm the Mayor’s appointment of Joe Kizzire to the WYDOT Green River Urban Systems Advisory Committee for a two (2) year term beginning February 18, 2025, and expiring February 18, 2027. Council Member Berg seconded, motion carried; (B) Appointment of Rob Fischer to the WYDOT Green River Urban Systems Advisory Committee. Council Member Bushman moved to confirm the Mayor’s appointment of Rob Fischer to the WYDOT Green River Urban Systems Advisory Committee for a two (2) year term beginning February 18, 2025, and expiring February 18, 2027. Council Member Berg seconded, motion carried; (C) Appointment of Ryan Schaefer to the Parks & Recreation Advisory Board. Council Member Maser moved to confirm the Mayor’s appointment of Ryan Schaefer to the Parks & Recreation Advisory Board for a three (3) year term beginning February 18, 2025, and expiring February 18, 2028. Council Member Shutran seconded, motion carried. Council Action Items: (A) Consideration to Approve the Liquor License Renewal Applications. Council Member Shutran moved to approve the renewal and issuance of the liquor licenses presented for a term beginning April 1, 2025, and ending March 31, 2026, pending the issuance of business licenses and occupational permits according to the current zoning laws and State and legal counsel approval. Council Member Williams seconded, motion carried; (B) Consideration to Authorize the Termination of a FY22 Transportation Alternative Program Grant Agreement with Wyoming Department of Transportation. Council Member Shutran moved to authorize the termination of a FY22 Transportation Alternatives Program Grant Agreement with Wyoming Department of Transportation. Council Member Maser seconded, motion carried. Consent Agenda: Council Member Berg moved to approve the following items: (A) Approval of the 2025 Quilting on the Green Memorandum of Understanding (MOU) with the Quilting on the Green Committee; (B) Authorize the submission and acceptance of a Rec Mil Grant application to Sweetwater County School District #2 for Summer Swim Lessons, Summer Day Camp, and Riverside Memorial Park Improvements, in the amount of $230,162; (C) Approval of an agreement with iT1 for licensing VMWARE software and authorize the Mayor to sign the agreement, the Governing Body also hereby finding that the commitments of iT1 to provide the service specified for the terms of years specified has been determined to constitute a significant benefit and advantage to the City and the public, in that such services are not readily or economically available to the City in the absence of an extended term contract; (D) Approval of Payment of Bills: Prepaid Invoices $92,233.26, Outstanding Invoices $226,256.53, Payroll Docusign Envelope ID: B5A603B2-BEF5-49A5-8470-F6DE81EB5981 Expenditures $299,419.33 and Preauthorized Payments $1,065,000.00. Council Member Bushman seconded, motion carried. Adjournment: Council Member Shutran moved to adjourn at 8:09 pm. Council Member Berg seconded, motion carried. ________________________ Pete Rust, Mayor Attest: ________________________ Chris Meats, City Clerk Certificate Of Completion Envelope Id: B5A603B2-BEF5-49A5-8470-F6DE81EB5981 Status: Completed Subject: Complete with DocuSign: February 18, 2025 Council Minutes Signatures.pdf Source Envelope: Document Pages: 2 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Tara Smith AutoNav: Enabled 50 E 2nd North St EnvelopeId Stamping: Enabled Green River, WY 82935 Time Zone: (UTC-08:00) Pacific Time (US & Canada) tsmith@cityofgreenriver.org IP Address: 216.67.131.130 Record Tracking Status: Original Holder: Tara Smith Location: DocuSign 3/5/2025 11:45:25 AM tsmith@cityofgreenriver.org Signer Events Signature Timestamp Pete Rust Sent: 3/5/2025 11:46:28 AM prust@grwyo.org Viewed: 3/5/2025 12:59:21 PM Mayor Green River, WY Signed: 3/5/2025 12:59:32 PM City of Green River, WY Signature Adoption: Pre-selected Style Security Level: Email, Account Authentication (None) Using IP Address: 216.67.131.130 Electronic Record and Signature Disclosure: Accepted: 3/20/2024 10:57:13 AM ID: bf329676-e986-4d9b-a4c7-bdaf3b7bdbb2 Chris Meats Sent: 3/5/2025 12:59:32 PM cmeats@grwyo.org Viewed: 3/5/2025 2:05:29 PM Director of Finance Signed: 3/5/2025 2:05:39 PM Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 216.67.131.130 Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/5/2025 11:46:28 AM Certified Delivered Security Checked 3/5/2025 2:05:29 PM Signing Complete Security Checked 3/5/2025 2:05:39 PM Envelope Summary Events Status Timestamps Completed Security Checked 3/5/2025 2:05:39 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 10/4/2023 2:41:38 PM Parties agreed to: Pete Rust ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Green River (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact City of Green River: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: tsmith@cityofgreenriver.org To advise City of Green River of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at tsmith@cityofgreenriver.org and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from City of Green River To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to tsmith@cityofgreenriver.org and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Green River To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to tsmith@cityofgreenriver.org and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:  You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and  Until or unless you notify City of Green River as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Green River during the course of your relationship with City of Green River.