City Council

CITY COUNCIL MEETING SEPTEMBER 28, 2020 The Greenville City Council convened in the Council Chamber at City Hall on Monday, September 28, 2020, at 5:30 p.m. for a regular meeting. Mayor Dexter McLendon called the meeting to order. City Clerk-Treasurer Dee H. Blackmon called the roll and recorded the following members present: Mayor McLendon, Councilmembers Bryan Reynolds, Ed Sims, Tommy Ryan, and Jimmy Lawson. Councilmember Boris Thigpen was absent. Mayor McLendon led those attending in the Pledge of Allegiance to the American Flag. Councilmember Ryan delivered the invocation. APPROVAL OF MINUTES: Mayor McLendon advised each councilmember had received for review a copy of the proposed minutes for the Regular Council Meeting held on September 14, 2020. He asked if there were any additions, deletions or amendments to the minutes as presented. Councilmember Sims moved to dispense with the reading of the minutes and approve the minutes for September 14, 2020 as drafted . Councilmember Ryan seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council. NEW BUSINESS: RESOLUTION 2020-37. TO APPROVE BUDGET AMENDMENT #1 FOR THE 2020- 2120 BUDGET ADOPTED ON SEPTEMBER 24, 2019. Councilmember Reynolds moved to adopt Resolution 2020-37, authorizing a year- end budget amendment for FY 2020-21 general fund budget, as adopted on September 24, 2019, by adjusting $631,604.00 from other expense accounts to balance various budgetary accounts, as outlined in “Exhibit A”. Councilmember Lawson seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council. RESOLUTION 2020-38. ADOPT THE GENERAL FUND BUDGET FOR THE CITY OF GREENVILLE, ALABAMA, FOR FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 20 21. Mayor McLendon introduced Resolution 2020-38 and the General Fund Budget for FY 2020-21 and called for the pleasure of the council in its adoption. Councilmember Lawson moved to adopt Resolution 2020-38 accepting the General Fund Budget for FY 2020-21 balanced with revenue and expenditures at $14,289,245.00. Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2020-39. A RESOLUTION TO AWARD PROFESSIONAL CONSULTING CONTRACT FOR THE BROWNFIELDS GRANT PROJECT. Councilmember Reynolds moved to adopt Resolution 2020-39 approving a contract with PPM Consulting for professional consulting services for the Brownfields Grant Project. Councilmember Ryan seconded the motion. Mayor McLendon announced the motion passed with a unanimous vote of the Council. 1 RESOLUTION 2020-40. AUTHORIZE CITY TO ENTER INTO CONTRACT WITH QUALITY CORRECTIONAL HEALTH CARE TO PROVIDE MEDICAL TREATMENT FOR CITY PRISONERS FOR FY 2020-21 AT A COST OF $2,950.74 PER MONTH. Councilmember Lawson moved to adopt Resolution 2020-40 authorizing the City to enter into contract with Quality Correctional Health Care to provide medical treatment for City prisoners for FY 2020-21 at a cost of $2,950.74 per month. Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2020-41. AUTHORIZE SERVICE AGREEMENT WITH BUTLER COUNTY EMERGENCY COMMUNICATIONS DISTRICT (E-911) FOR FY 2020-21 IN THE AMOUNT OF $70,000.00. Councilmember Ryan moved to adopt Resolution 2020-41 authoriz ing service agreement with Butler County Emergency Communications District (E-911) for FY 2020-21 in the amount of $70,000.00. Councilmember Reynolds seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2020-42. AUTHORIZE RENEWAL OF CITY'S AIRPORT MANAGER'S CONTRACT WITH BRUCE EDWARDS FOR FY 2020-21 IN THE AMOUNT OF $36,500.00 OR $3,041.67 PER MONTH. Councilmember Sims moved to adopt Resolution 2020-42 authoriz ing renewal of City's Airport Manager's Contract with Bruce Edwards for FY 2020-21 in the amount of $36,500.00 or $3,041.67 per month. Councilmember Lawson seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2020-43. AUTHORIZE CITY TO ENTER INTO SERVICE CONTRACT WITH BUTLER COUNTY COMMISSION FOR ECONOMIC DEVELOPMENT FOR FY 2020-21 IN THE AMOUNT OF $80,000.00. Councilmember Reynolds moved to adopt Resolution 2020-43 authorizing City to enter into service contract with Butler County Commission for Economic Development for FY 2020-21 in the amount of $80,000.00. Councilmember Ryan seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2020-44. AUTHORIZE CITY TO ENTER INTO SERVICE AGREEMENT WITH THE BUTLER COUNTY CHILDREN'S ADVOCACY CENTER FOR FY 2020-21 IN THE AMOUNT OF $10,000.00. Councilmember Lawson moved to adopt Resolution 2020-44 authorizing the City to enter into service agreement with the Butler County Children's Advocacy Center for FY 2020-21 in the amount of $10,000.00. Councilmember Ryan seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2020-45. AUTHORIZE CITY TO ENTER INTO A SERVICE AGREEMENT WITH THE SOUTH ALABAMA CHAPTER OF THE AMERICAN RED CROSS FOR FY 2020-21 IN THE AMOUNT OF $1,000.00. Councilmember Reynolds moved to adopt Resolution 2020-45 authorizing the City to enter into a service agreement with the South Alabama Chapter of the American Red Cross for FY 2020-21 in the amount of $1,000.00. Councilmember Sims seconded the 2 motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2020-46. AUTHORIZE CITY TO ENTER INTO A SERVICE AGREEMENT WITH THE FAMILY SUNSHINE CENTER FOR FY 2020-21 IN THE AMOUNT OF $2,500.00. Councilmember Ryan moved to adopt Resolution 2020-46 authorizing the City to enter into a service agreement with the Family Sunshine Center for FY 2020-21 in the amount of $2,500.00. Councilmember Lawson seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2020-47. AUTHORIZE CITY TO ENTER AGREEMENT FOR COMPUTER/ TECHNOLOGY SUPPORT AND MAINTENANCE WITH MASTER TECHNOLOGY SOLUTIONS, LLC FOR FY 2020-21. Councilmember Reynolds moved to adopt Resolution 2020-47 authorizing the City to enter into a service agreement for computer/ technology support and maintenance with Master Technology Solutions, LLC for FY 2020-21 . Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2020-48. AUTHORIZE CITY TO ENTER INTO MANAGEMENT AGREEMENT WITH SHERLING LAKE MANAGEMENT, LLC FOR FY 2020-21. Councilmember Sims moved to adopt Resolution 2020-48 authorizing the City to enter into a management agreement with Sherling Lake Management, LLC for FY 2020-21 . Councilmember Lawson seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2020-49. AUTHORIZE CITY TO ENTER INTO AN AGREEMENT WITH THE ALABAMA CRIMINAL JUSTICE INFORMATION CENTER FOR THE POLICE DEPARTMENTS ACCESS TO THE CRIMINAL JUSTICE NETWORKS FOR FY 2020-21 AT A COST OF $4,800.00. Councilmember Lawson moved to adopt Resolution 2020-49 authorizing the City to enter into an agreement with the Alabama Criminal Justice Information Center for the police department s’ access to the criminal justice networks for FY 2020-21 at a cost of $4,800.00. Councilmember Ryan seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2020-50. TO AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT WITH GREENVILLE HOUSING AUTHORITY ’S PROVISIO N OF FUNDING IN THE AMOUNT OF $67,000.00 FOR DRUG ENFORCEMENT OFFICER FOR FY 2020-21. Councilmember Sims moved to adopt Resolution 2020-50 authorizing the City to enter into an agreement with Greenville Housing Authority ’s provision of funding in the amount of $67,000.00 for drug enforcement officer for FY 2020-21 . Councilmember Lawson seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2020-51. AUTHORIZE THREE-YEAR PERIOD OF PRISONER HOUSING CONTRACT WITH BUTLER COUNTY COMMISSION AND BUTLER COUNTY SHERIFF FOR HOUSING CITY PRISONERS THROUGH SEPTEMBER 3 30, 202 3 IN THE AMOUNT $100,000.00 ANNUALLY AND AN INCREASE IN DAILY FOOD ALLOWANCE COST FROM $6.00 TO $7.00 PER INMATE PER DAY. Councilmember Reynolds moved to adopt Resolution 2020-51 authorizing continuation of Prisoner Housing Contract With Butler County Commission And Butler County Sheriff For Housing City Prisoners Through September 30, 2023 in the amount $100,000.00 annually and an increase is daily food allowance cost from $6.00 to $7.00 per inmate per day . Councilmember Ryan seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council. APPROVAL OF EXPENDITURES : Councilmember Sims made a motion to approve the following expenditures : GREENVILLE TIRE - $ $2,424.33 REPAIRS TO TRANSMISSION ON 2006 FORD F250 PICKUP #20 – STREET DEPARTMENT RESERVE ACCOUNT – $3,038.79 BUDGETED ITEM POSTAGE FOR ALL DEPARTMENTS JDM SERVICES - $11,108.08 BUDGETED ITEM PIONEER CEMETERY WORK US HERITAGE GROUP - $3,070.00 BUDGETED ITEM MORTAR FOR PIONEER CEMETERY WALTER CRAIG - $1,127.80 BUDGTED ITEM BODY ARMOR FOR NEW POLICE OFFICER APPLIED CONCEPTS - $2,162.50 BUDGETED ITEM STALKER II MOVING RADAR AND ACCESSORIES Councilmember Lawson seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. OTHER BUSINESS: BOARD APPOINTMENTS HEALTHCARE AUTHORITY OF THE CITY OF GREENVILLE – RE-APPOINT EDDIE COOK GREENVILLE/BUTLER COUNTY PUBLIC LIBRARY BOARD – RE-APPOINT CLEVE POOLE BOARD OF ADJUSTMENT – RE-APPOINT JAMES REEVES, PAT NEWBY AND KENNY PERDUE RITZ THEATER ADVISORY BD – RE-APPOINT MARY ANN HAMILTON, CAROL MCARTHUR AND TOM BRAXTON Councilmember Reynolds made a motion to accept Board Appointments as presented. Councilmember Ryan seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council. WEED AND DEBRIS VIOLATIONS: Councilmember Reynolds moved to proceed to the next step of compliance for weed and debris violations at 807 Oak Street pursuant to the City’s Code of Ordinances, and thereby authorize properties to be cleared at the owners ’ expense and the City Clerk to bill property owner for services. Councilmember Ryan seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council. ANNOUNCEMENTS AND ADJOURNMENT:  Next Council Meeting is scheduled for October 12, 2020 4 With no further business to come before the council, Mayor McLendon adjourned the meeting at 5:40 p.m. ________________________________ _____ Dexter McLendon, Mayor ATTEST _______________________________ Dee H. Blackmon, City Clerk-Treasurer **ALL SUPPORTING DOCUMENTATION APPEARS AT THE END OF THE MINUTES. 5