City Council

CITY COUNCIL MEETING May 13, 2024 The Greenville City Council convened in the Council Chamber of City Hall on Monday, May 13, 2024, at 5:30 p.m. for a regular council meeting. Mayor Dexter McLendon called the meeting to order. The mayor called on City Clerk – Treasurer Dee Blackmon to call the roll and recorded the following members present: Mayor McLendon, Councilmembers Bryan Reynolds, Ed Sims, Joseph West, Jae’Ques Brown, and Boris Thigpen. Mayor McLendon led those attending in the Pledge of Allegiance to the American Flag. Councilmember Jae’Ques Brown delivered the invocation. APPROVAL OF MINUTES: Mayor McLendon advised each councilmember had received for review a copy of the proposed minutes for the Regular Council Meeting held on April 22, 2024. He asked if there were any additions, deletions or amendments to the minutes as presented. Councilmember Thigpen moved to dispense with the reading of the minutes and approve the minutes for April 22, 2024, as drafted . Councilmember Brown seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council. NEW BUSINESS: RESOLUTION 2024-16. A RESOLUTION DECLARING EMERGENCY FOR MOVIE THEATER ROOF. Mayor McLendon asked City Clerk – Treasurer, Dee Blackmon to discuss why the City is declaring it as an emergency. Dee Blackmon explained the city has been attempting to finalize the acquisition of the movie theater for several months. However, the prolonged process has resulted in extensive water damage to the property. In response to this pressing issue, this resolution has been proposed to mitigate further damage and ensure the safety of patrons and employees, and authorizes the Mayor to take all necessary measures to address the emergency. Mayor McLendon said, “if you have any questions, we will be glad to answer them”. Councilmember Brown asked how much is this going to cost? Dee Blackmon replied, “we have two quotes one from Southern Roofing $155,400 and the other from Express Roofing $154,000, which is only $1,400.00 difference. Mayor McLendon asked if anyone had any more questions. Hearing none, Councilmember Sims moved to adopt Resolution 2024-16 declaring emergency for movie theater roof. Councilmember Reynolds seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council. RESOLUTION 2024-17. A RESOLUTION RENEWING DISPOSAL CONTRACT WITH REPUBLIC SERVICES FOR A THREE-YEAR PERIOD. Mayor McLendon asked City Clerk – Treasurer, Dee Blackmon to discuss Resolution 2024-17 for the renewal of the disposal contract with Republic Services/BFI. This resolution authorizes the city to extend the current contract for three years. This contract is for processing in-bound waste within the city limits of Greenville by transferring the waste to Timberland Landfill located in Brewton. Councilmember Thigpen moved to adopt Resolution 2024-17 authorizing the three-year extension for waste disposal services. Councilmember Brown seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the council. RESOLUTION 2024-18. A RESOLUTION APPROVING THE QUARTERLY REPORTS FOR QUARTER ENDED 03/31/24. Councilmember Brown moved to adopt Resolution 2024-18 approving the quarterly reports for quarter ended March 31, 2024. Councilmember West seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the council. RESOLUTION 2024-19. A RESOLUTION AUTHORIZING RENEWAL OF PITNEY BOWES POSTAGE METER AGREEMENT. Councilmember Reynolds moved to adopt Resolution 2024-19 authorizing the renewal of the Pitney Bowes Postage Meter Agreement. Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the council. RESOLUTION 2024-20. A RESOLUTION AWARDING THE RFQ TO ALABAMA POWER FOR A COMPREHENSIVE ENERGY CONSERVATION PROGRAM. Mayor McLendon asked City Clerk – Treasurer, Dee Blackmon to discuss Resolution 2024-20. She provided an overview of the Comprehensive Energy Conservation Program. This program has no cost to the city, but will pay for itself with savings determined by the energy audit. Only one submission was received in response to the RFQ. Alabama Power's submission was found to be comprehensive and well-aligned with the program's objectives. Councilmember West moved to award the Comprehensive Energy Conservation Program to Alabama Power and authorize the Mayor or City Clerk-Treasurer to execute any and all documents pertaining to the program. Councilmember Thigpen seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the council. RESOLUTION 2024-21. A RESOLUTION A UTHORIZING STREET LIGHT MODIFICATIONS. Councilmember West moved to approve addition of a street light at 722 Oglesby Street, District 5, Manningham road – this light was missed during installation, District 1, New Searcy Road – near and across from 533 New Searcy Road – set a pole and install a light as well as four other lights will be installed on existing poles, district 3, Shady Ridge & New Searcy Road – the existing arm brackets only will be changed out due to poles being so far off the road, District 3 and authorize additional charges be added to the Alabama Power Company street light billing account. Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council. RESOLUTION 2024-22. A RESOLUTION FOR LEASE AGREEMENT BETWEEN THE CITY OF GREENVILLE AND REALD INC. FOR 3D MOVIES . Councilmember West moved to keep RealD ’s equipment for 3D movies and authorize mayor or city clerk – treasurer to execute any and all documents pertaining to the agreement. Councilmember Reynolds seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the council. APPROVAL OF EXPENDITURES: Mayor McLendon explained the following expenditures and asked if anyone has any question or comments. Hearing none, Councilmember W est made a motion to approve the following expenditures: PYRO SHOWS OF ALABAMA - $15,000.00 (BUDGETED ITEM) FIREWORKS SHOW JULY 4, 2024 CAT FINANCIAL - $104,020.17 (BUDGETED ITEM) BALLOON PAYMENT TO PURCHASE LEASED TRACK LOADER BUTLER COUNTY COMMISSION - $51,753.25 (TO BE PAID FROM GAS TAX) WIDENING/LEVELING AND PAVING CITY PORTION OF CAHABA ROAD DURAMAX HOLDINGS - $12,635.00 (BUDGETED ITEM) 200 – 95 GALLON TRASH CANS MAYER ELECTRIC - $3,725.00 (WILLOW LANE CLAIM – REIMBURSED BY INSURANCE) TAPERED STEEL BLACK POLE BASE AND LED 4H VOLT LIGHT ALABAMA FENCE - $5,494.00 (BUDGETED ITEM) CHAIN LINK FENCE AROUND BATTING CAGE/BASKETBALL COURTS BSN SPORTS - $3,900.80 (BUDGETED ITEM) 40 DOZEN SOFTBALLS FOR DISTRICT 6 DIXIE TOURNAMENTS AGES 5-18 CAMELLIA CITY METAL - $3,490.54 (BUDGTETED ITEM) SUPPLIES FOR LEAN TO AT ANIMAL SHELTER NAFECO - $5,581.00 (BUDGETED ITEM) ADAPTERS AND FITTINGS TO CONNECT HOSES TO HYDRANTS ALL ACCESS OVERHEAD DOOR - $13,425.00 ($12,425 TO BE REIMBURSED BY INSURANCE $1000 DEDUCTIBLE) REPAIR ROLLUP DOOR AT FIRE STATION 1 GULF STATES DISTRIBUTORS - $6,219.00 (BUDGETED ITEM) AMMO FOR POLICE DEPARTMENT Councilmember Reynolds seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council. WEED AND DEBRIS VIOLATIONS: A. BROOKSIE JONES 310 SOUTH PARK ST 10 08 06 23 1 007 028.000 B. LOMAX-HANNON INDUSTRIAL COLLEGE ADJACENT TO 735 S CONECUH ST 10 08 07 25 2 000 035.000 C. STATE OF AL 2010(CARROLL SMITHY) ADJACENT TO 161 W PARMER ST 10 08 06 23 4 004 004.001 D. MICHAEL STALLINGS LOT ADJACENT TO 132 WEST FIELD ST 10 08 06 23 4 004 029.000 E. MICHAEL STALLINGS LOT ADJACENT TO 714 OGLESBY ST 10 08 06 23 4 009 020.000 F. LILES JOHN (HEIRS) 219 WEST FIELD ST 10 08 06 23 4 004 028.000 G. KITE, DOROTHY N 151 HAYGOOD DR 10 08 02 10 0 000 010.002 Councilmember Sims moved to proceed to the next step of compliance for weed and debris violations on items A & C-G and to approve a 10-day extension for item B pursuant to the City’s Code of Ordinances, and thereby authorize properties to be cleared at the owners ’ expense and the City Clerk to bill property owner for services . Councilmember Brown seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council. BOARD APPOINTMENTS: OTHER BUSINESS: ANNOUNCEMENTS AND ADJOURNMENT: Councilmember Sims stated that a Dixie Youth District Tournament will be played in Greenville each weekend in June for girls and boys all ages. Mayor McLendon announced the next council meeting is scheduled for Monday, May 20, 2024 (Rescheduled due to Memorial Day Holiday). With no further business or announcements, Mayor McLendon adjourned the meeting at 5:43 p.m. ________________________________ Dexter McLendon, Mayor ATTEST: _______ __________________________ Dee H. Blackmon, City Clerk-Treasurer