City Council

CITY COUNCIL MEETING August 26, 2024 The Greenville City Council convened in the Council Chamber of City Hall on Monday, August 26, 2024, at 5:30 p.m. for a regular council meeting. Mayor Dexter McLendon called the meeting to order. In the absence of City Clerk – Treasurer Dee Blackmon the mayor called on Assistant City Clerk Nicki Hunt to call the roll and recorded the following members present: Mayor McLendon, Councilmembers Bryan Reynolds, Ed Sims, Joseph West, Jae’Ques Brown, and Boris Thigpen. Mayor McLendon led those attending in the Pledge of Allegiance to the American Flag. Councilmember Jae’Ques Brown delivered the invocation. APPROVAL OF MINUTES: Mayor McLendon advised each councilmember had received for review a copy of the proposed minutes for the Regular Council Meeting held on, August 12, 2024. He asked if there were any additions, deletions or amendments to the minutes as presented. Councilmember West moved to dispense with the reading of the minutes and approve the minutes for August 12, 2024, as drafted . Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council. PROCLAMATIONS and PRESENTATIONS : NEW BUSINESS: ORDINANCE 2024-05. AN ORDINANCE TO ESTABLISH THE USE OF ELECTRONIC VOTE COUNTING DEVICES FOR USE IN ALL MUNICIPAL ELECTIONS. Councilmember Reynolds moved that all rules governing the Council which might, unless suspended, prevent the passag e and adoption of Ordinance 2024-05 at this meeting, be suspended for the purpose of permitting the said ordinance be finally passed and adopted at this meeting. Councilmember Sims seconded the motion. Mayor McLendon called for a roll call vote to suspend the rules: Mayor McLendon Aye Councilmember Reynolds Aye Councilmember Sims Aye Councilmember Brown Aye Councilmember West Aye Councilmember Thigpen Aye Mayor McLendon declared the motion to suspend the rules passed . Mayor McLendon explained Ordinance 2024-05 highlights the city's alignment with Alabama's election code by adopting electronic vote counting devices, specifically the ExpressVote System or any future models. This ensures that the city complies with Section 17-7-21 and Section 17-2-4 of the Code of Alabama. These sections regulate the use of electronic systems for the accurate reporting, counting, and tabulation of election results, aiming to streamline the voting process and ensure consistency with county procedures. Mayor McLendon provided clarification on the adoption of the ExpressVote system. Councilmember Sims confirmed that this is the same system the county uses, and Councilmember Thigpen asked if it was the same system the city has been using for years, to which Mayor McLendon confirmed it was. After addressing these questions, the mayor checked if there were any additional questions or comments from the council. Hearing none, Councilmember Sims moved to place Ordinance 2024-05 into final passage. Councilmember Thigpen seconded the motion. Mayor McLendon called for a roll call vote, which was recorded as follows:  Mayor McLendon Aye Councilmember Reynolds Aye Councilmember Sims Aye Councilmember Brown Aye Councilmember West Aye Councilmember Thigpen Aye Mayor McLendon declared the motion passed . RESOLUTION 2024-44. A RESOLUTION AUTHORIZING AND APPROVING A MUNICIPAL LEASE WITH CADENCE EQUIPMENT FINANCE. Mayor McLendon introduced Resolution 2024-35, which pertains to leasing a new 2025 Freightliner M2-106 garbage truck equipped with a rear loader for refuse collection. The lease is a 48-month agreement costing $250,000. The mayor highlighted that leasing equipment has been a cost- effective strategy, significantly reducing the city's expenses on maintenance and repairs. After presenting the resolution, Mayor McLendon opened the floor for questions or comments from the council. Hearing none, Councilmember Reynolds moved to adopt Resolution 2024-35 authorizing and approving the garbage truck lease with Cadence Equipment Finance . Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the council. RESOLUTION 2024-45. A RESOLUTION AUTHORIZING A MEMORANDUM OF UNDERSTANDING BETWEEN THE BUTLER COUNTY COMMISSION AND THE CITY REGARDING DEBRIS REMOVAL AND MONITORING SERVICES. Mayor McLendon asked Assistant City Clerk Nicki Hunt to explain Resolution 2024-45. Mrs. Hunt explained that the resolution would authorize a memorandum of understanding between the city and the county for debris removal in case of a disaster. By joining Region 3's county contracts, the city would gain access to debris removal and monitoring services under the terms laid out in those contracts. This arrangement would ensure efficient and coordinated debris removal, benefiting the City, County, and its citizens during emergencies. After this explanation, Mayor McLendon asked if there were any questions or comments from the council. Hearing none, Councilmember Brown moved to adopt Resolution 2024-45 authorizing a memorandum of understanding between the Butler County Commission and the City regarding Debris Removal and Monitoring Services in the event of a disaster. Councilmember Thigpen seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the council. RESOLUTION 2024-46. A RESOLUTION AUTHORIZING AN AGREEMENT BETWEEN THE CITY AND RAYMOND JAMES AS DISSEMINATION AGENT . Mayor McLendon introduced Resolution 2024-46, which involves a continuing disclosure agreement for one year at the cost of $1,500. The agreement ensures that Raymond James assists in disseminating information about the city's bonds and helps keep the city in compliance with financial regulations. After presenting this information, Mayor McLendon asked if there were any questions or comments from the council. Hearing none, Councilmember Reynolds moved to adopt Resolution 2024-46 authorizing the designation of dissemination agent agreement with Raymond James. Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the council. APPROVAL OF EXPENDITURES: Mayor McLendon explained the following expenditures, and asked if anyone had questions or comments. Hearing none, Councilmember West made a motion to approve the following expenditure s: GOODWYN MILLS CAWOOD, LLC - $5,565.00 (BUDGETED ITEM) LANDFILL MONITORING ALABAMA FENCE - $4,820.00 INSTALL A FENCE AROUND THE PLAYGROUND FOR DAYCARE SOUTHERN SAND & GRAVEL - $4,225.00 (BUDGETED ITEM) CLOVERDALE ROAD PIPE AND STONE PROJECT LEADS ONLINE - $4,037.00 (BUDGETED ITEM) INVESTIGATION SOFTWARE FOR POLICE DEPARTMENT JDM SERVICES - $4,810.00 (BUDGETED ITEM) PIONEER CEMETERY LABOR ON SITE A26, A51, & A63 Councilmember Brown seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council. WEED AND DEBRIS VIOLATIONS: BOARD APPOINTMENTS: SOUTH CENTRAL ALABAMA MENTAL HEALTH BOARD – APPOINT DEXTER MCLENDON Mayor McLendon explained Allen Stephenson requested to be removed from the Board due to health reasons and the SCAMHB asked that a replacement be appointed. Councilmember Sims moved to appoint Dexter McLendon to the South Central Alabama Mental Health Board. Councilmember Thigpen seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the council. OTHER BUSINESS: ANNOUNCEMENTS AND ADJOURNMENT: Mayor McLendon announced the next council meeting is scheduled for Monday, September 9, 2024. With no further business or announcements, Mayor McLendon adjourned the meeting at 5:37 p.m. ________________________________ Dexter McLendon, Mayor ATTEST: _______ __________________________ Dee H. Blackmon, City Clerk-Treasurer