Regular Session of Council

MINUTES OF A REGULAR MEETING OF GREENVILLE BOROUGH COUNCIL HELD IN THE COUNCIL CHAMBERS ON TUESDAY, APRIL 12, 2005 AT 6:30 P.M. 1. Call to Order Council Vice-President Henderson called the meeting to order at 6:30 p.m. He stated that the Finance Committee was still in a meeting and would take roll call when they returned. 2. Invocation: Rev. David Dobi, First Presbyterian Church Flag Salute 3. Roll Call: Pete Longiotti, Council President David P. Henderson, Council Vice-President Pamela S. Auchter, Councilor Theodore E. Jones, Councilor Henry M. Mueller, Councilor Jasson W. Urey, Councilor Clifford H. Harriger, Mayor Robin Douglas, Councilor – Not Present Also present were Vance E. Oakes, Borough Manager, and Solicitor Joseph M. Joseph of Douglas & Joseph. 4. Public Comments / Public Participation Ms. Kate Yasgur asked if Tri-County had offered a single bag fee, as opposed to the monthly price that the residents pay currently. Council Vice President Henderson explained that the Borough is currently in the middle of the contract with Tri-County but he would ask them if a single bag rate could be implemented at the next contract negotiations. 5. Approval of Minutes Councilor Mueller moved, seconded by Councilor Urey that the minutes of March 8, 2005 be accepted as written. Motion approved. 6. Budget Report Mr. Oakes reported that the revenues and expenses are on track. The Finance Committee has received the draft audit report from the CPA and will present the report at the Special meeting on the 21st. Mr. Oakes said the report looked good showing a year end surplus that was expected following the Act 47 Plan. Councilor Mueller moved, seconded by Councilor Urey to accept the Budget Report – Fund 01 as presented. Motion approved. 1 7. Mayor’s Correspondence Mayor Harriger read his report that included complaints regarding Keystone Municipal Collections. The Mayor feels the Borough needs a local representative to assist with these complaints and it should be advertised. The Mayor reported on the Spring Borough’s conference that he attended. He stated that he learned at the conference that there were a number of “total” grants available for Hometown Streets Projects, sidewalks, lighting, crosswalks, planters, new sidewalks (example: S. Main Street west of the Bessemer tracks), and sidewalk or bike ways for school students. He was informed that if you “Don’t ask, don’t expect to receive”. The Mayor said that the above mentioned grants are just the ones he had written down and believed that there were other grants available also. The Mayor gave the Borough Manager a folder full of handouts that he received at the conference. The Mayor stated he would like to attend the Annual Conference at an estimate cost of $750.00. He said that this is the year that Mayor Tom Stanton of Wheatland becomes President and he was interested in a particular session entitled “Danger at your door? Call the State Police Bureau of Emergency and Special Operations.” This concluded his report, Council Vice-President Henderson asked if they mentioned Elm Street Grant with the grant money. The Mayor stated that they did not. 8. Council and Mayor’s Report Councilor Mueller moved, seconded by Councilor Urey to accept the monthly reports as written. Motion approved. a. Mayor and Police report for March 2005 b. Fire Chief’s report for March 2005 c. Treasurer’s report for March 2005 The following reports were placed of file: a. Code Enforcement report for March 2005 b. Public Works report for March 2005 c. Department Head minutes of March 18, 2005 d. GALSA minutes for March 7, 2005 9. UNFINISHED BUSINESS Council President Longiotti, Councilor Auchter, and Vance Oakes returned from a special Finance Committee meeting. a. Downtown Streetscape Project - Vance Oakes received information late last week that the low bidder on the project was Combine Construction. Their bid has been rejected. Penn Dot found they were not a qualified bidder because they did not meet the 50% pre- qualification criteria. Mr. Oakes received some information from the architect, they have begun reviewing the bid of the second low bidder, SET Incorporated. Mr. Oakes stated that the Borough has not been informed by Penn Dot yet if SET’s bid is a qualified bid. 2  Mr. Oakes is planning on the architect being at the Special council meeting scheduled for April 21st to explain in more detail where we stand with a bidder on this project. Councilor Mueller questioned if there was a chance that Penn Dot might change their mind on the low bidder. Mr. Oakes said that was another possibility to be explored. b. South High Street Project – Councilor Mueller moved, seconded by Council Vice- President Henderson to award a contract to Combine Construction for the South High Street reconstruction project in the amount of $107,849.16. Motion approved. c. Report on Bond Financing Project – Council President Longiotti announced that there will be a Special Council meeting on Thursday, April 21, 2005 at 6:00 p.m. to discuss the report on the Bond Financing. Vance Oakes received word from the bond insurance company that their credit committee had met, and the Borough has been approved for the bond insurance for the financing project. This was key in getting a better rate. Mr. Michael McCaig of PNC Capital Markets requested that the Borough Council hold a special meeting which they will advertise. 10. NEW BUSINESS a. Auditors to present 2004 Financial Report – Council President Longiotti reported that the finance committee just had a preliminary meeting with the auditors and they will be making a presentation to the full Council at the special meeting planned for Thursday, April 21st. President Longiotti commented that the audit “looks good”. b. GAPA – “Greenville Days of Celebration” – Councilor Auchter moved, seconded by Councilor Urey to grant the request of GAPA to hold “Greenville Days of Celebration” over Memorial Day weekend. Motion approved. c. Greenville/West Salem Police Department – Officer Resignation – Council Vice- President Henderson moved, seconded by Councilor Mueller to accept the resignation of Police Officer Mark DeLuca effective March 26, 2005. Motion approved. d. Greenville/West Salem Police Department – Hire full-time Officer – Council Vice- President Henderson moved, seconded by Councilor Auchter to promote Officer Wesley Carson to full-time status effective April 2, 2005 filling the current vacancy. Motion approved. The Mayor presented a certificate to Patrolman Wesley Carson on his promotion to full time status. e. Greenville/West Salem Police Department – Hire 4 part-time Officers – Councilor Urey moved, seconded by Councilor Auchter to accept the recommendation of the Personnel Committee to hire: Timothy J. McConnell Lucas L. Martsolf Jeremiah L. Christner Samuel J. Varano, Jr. Motion approved 3  f. Mercer County Tax Assessment Office – Councilor Mueller moved, seconded by Councilor Urey to approve the 455 additions to the 2005 County Per Capita Duplicate as recommended by the Mercer County Tax Assessment Office. Motion approved. g. Resolution 2005-06 – Opposition of the proposed elimination of the CDBG Program Vance Oakes read Resolution 2005-06. Councilor Mueller moved, seconded by Council Vice-President Henderson to approve the adoption of Resolution 2005-06 opposing the President’s proposed elimination of the Community Development Block Grant Program for fiscal year 2006 budget. Motion approved. h. Annual Memorial Day Parade to be held on Monday, May 30, 2005 - This was approved at the work session on April 7, 2005. i. Naming rights to the new restroom to be constructed in Riverside Park – Council Vice-President Henderson moved, seconded by Councilor Auchter to advertise the naming rights for the new restroom to be constructed in Riverside Park for sale to the highest bidder. Motion approved. j. Farm Market Manager – Councilor Jones moved, seconded by Councilor Urey to appoint Mr. Dean Snyder as Farm Market Manger for the 2005 season. Motion approved. k. Greenville Tax Office request for Per Capita Duplicate – Councilor Urey moved, seconded by Councilor Mueller to approve the request of Linda A. Crisman, Greenville Tax Office, for permanent exonerations in the amount of $1,155.00, and additions in the amount of $4,300.00 to Greenville’s Per Capita Duplicate. Motion approved. 11. Council Comments The only Council comments were from President Longiotti who read the current sign ordinance regarding political signs. He wanted to remind anyone who was running for office to be conscious of the Borough’s sign ordinance. 12. Borough Manager’s Comments Mr. Oakes wanted to thank Linda Crisman for her hard work and extra effort in picking up over 800 people on the per capita roles that have previously been missed. 4 13. Bills for Approval Borough Manager, Vance Oakes, read the bill report for April 12, 2005. Payroll $115,729.59 Traffic Lights $ 837.83 Administration 24,181.50 Street Lights 7,221.38 Tax Expense 20.83 Airports 1,013.81 Douglas & Joseph 1,000.00 Railroad Park .00 Borough Building 2,032.68 Parks Utilities 2,889.52 Police Department 15,053.78 Swimming Pool 1,500.00 Fire Department 10,494.21 Parks Operating 3,395.47 Code/Zoning/COG 2,496.52 Bank Payments 1,626.82 Sanitary Med. Ben 4,402.23 Liability/Comp/Emp. Bond 28,747.36 Public Works 16,070.74 Sewer Sys. Operating Fund 58,649.47 Total $297,363.74 Councilor Mueller moved, Council Vice-President Henderson seconded that the bills be paid as presented. Motion approved. Council President Longiotti thanked Council Vice-President Henderson for starting the meeting. 14. Adjournment Councilor Mueller moved, seconded by Councilor Urey to adjourn the meeting at 6:54 p.m. Motion approved. 15. Press Time Respectfully submitted, Vance E. Oakes Borough Manager/Secretary Borough of Greenville vh 5