Regular Session of Council

MINUTES OF A REGULAR MEETING OF GREENVILLE BOROUGH COUNCIL HELD IN THE COUNCIL CHAMBERS ON TUESDAY, NOVEMBER 14, 2006 at 6:30 p.m. 1. Call to Order Council President Longiotti called the meeting to order at 6:30 p.m. 2. Invocation: Rev. Tom Ciccarella, New Beginnings Christian Church Flag Salute 3. Roll Call: Pete Longiotti, Council President David Henderson, Council Vice President Pamela Auchter, Councilor Robin Douglas, Councilor Henry M. Mueller, Councilor Theodore E. Jones, Councilor Jasson Urey, Councilor Landis Erwin, Jr. Councilor Andrew Woodley, Councilor Richard H. Miller, Mayor Also present was Joe Joseph, Borough Solicitor, Ryan T. Eggleston, Borough Manager 4. Public Comments / Public Participation Kate Yasgur questioned when the proposed budget would be available to the public. President Longiotti informed her it has been available since Friday, November 10th. 5. Approval of Minutes Council Vice President Henderson moved, seconded by Councilor Urey that the minutes of the October 10, 2006 regular meeting and the November 9, 2006 work session be accepted as written. Motion approved. 6. Budget Report Council Vice President Henderson moved, seconded by Councilor Auchter to accept the Budget Report – Fund 01 as presented. Motion approved. 7. Mayor’s items Mayor Miller read and presented newly awarded Eagle Scout Andrew Michael Brennan, 16 Holiday Lane, with a proclamation proclaiming November 19, 2006 as Andrew Michael Brennan Day in the Borough of Greenville. Mayor Miller made a statement regarding the Emergency & Municipal Services tax (EMS). 1  Greenville Borough Council Minutes – November 14, 2006 8. Council reports Council Vice President Henderson moved, seconded by Councilor Auchter to accept the monthly reports as written. Motion approved. a. Police report for October 2006 b. Fire Chief’s report for October 2006 c. Treasurer’s report for October 2006 The following reports were placed of file: a. Code Enforcement report for October 2006 b. Public Works report for October 2006 c. Department Head meeting report for October 27, 2006 d. GALSA meeting report for November 13, 2006 9. Reports from Council Committees Councilor Mueller spoke about the Greenville Sanitary Authority, mentioning the arbitration between Greenville and West Salem Twp. Mr. Mueller also reported the problem with infiltration of water into the sewer system caused by a number of reasons like downspouts, yards where lines are open, and crack or tree roots in the lines. He wanted to prepare everyone that the plant will start filming laterals for infiltration. Lastly, he reported the Authority is close to signing an intermunicipal agreement with Hempfield Twp. Council President Longiotti verbally reported on the most recent Council of Government meeting he attended. No other council committee reports. 10. UNFINISHED BUSINESS a. Request by Mark Wilson, 24 Argus Street to purchase borough property Councilor Urey moved, seconded by Council Vice President Henderson to approve the request of Mr. Mark Wilson, 24 Argus Street, to have the borough property located on North Park Blvd. appraised at his expense for the potential purchase of the property with the understanding that if the appraisal comes in over $1,400, the sale of this property will be put out to bid. A roll call vote was taken. Councilor Jones Yes Councilor Auchter Yes Council Vice President Henderson Yes Councilor Douglas Yes Councilor Urey Yes Councilor Mueller No Council President Longiotti Yes Motion approved 6-1 2  Greenville Borough Council Minutes – November 14, 2006 b. Approval of the Penn DOT agreement for Phase II of Streetscape Council Mueller questioned if improvements/lighting could be made on College Avenue. President Longiotti stressed that this agreement was only for the area of Main Street where the impact study had been done. College Avenue and other areas could be included in future plans. Vice President Henderson moved, seconded by Councilor Mueller to approve the agreement between the Borough of Greenville and Penn DOT for Streetscape Phase II. Motion approved. c. Agreement with E.G.&G. regarding Streetscape Phase II Councilor Jones moved, seconded by Council Vice President Henderson to approve the E.G. & G. Appendix No. 6 Agreement for Professional Services in the amount of $84,050.00 for Phase II of the Streetscape project for the area beginning on Main Street west of the railroad tracks to east of the Shenango River bridge but not including the bridge. Motion approved. 11. NEW BUSINESS a. Appointment to the Greenville Sanitary Authority President Longiotti asked for nominations. Councilor Mueller nominated Ms. Cindy Tonks. Being no other nominations, Councilor Mueller moved, seconded by Councilor Jones to appoint Ms. Cindy Tonks, 16 Elm Street, to the Greenville Sanitary Authority filing the vacated seat of Tom Hodge. This term will expire June 30, 2008. Motion approved. b. Award bid for the purchase of 1,000 feet of guide rail Council Vice President Henderson moved, seconded by Councilor Mueller to award the bid for 1,000 feet of guide rail to Green Acres Contracting Company of Scottsdale, PA in the amount of $16,247.50. Motion approved. c. Award bid for the sale of a 2001 Crown Victoria Council Vice President Henderson moved, seconded by Councilor Auchter to award the bid of $1,167.00 from Grace Quality Used Cars, Morrisville PA for the sale of a 2001 Crown Victoria. Motion approved. d. Award bid for the sale of a 2003 Crown Victoria Councilor Mueller moved, seconded by Councilor Urey to award the bid of $2,267.00 from Grace Quality Used Cars, Morrisville PA for the sale of a 2003 Crown Victoria. Motion approved 3  Greenville Borough Council Minutes – November 14, 2006 e. Greenville Tax office request for permanent exonerations Councilor Auchter moved, seconded by Councilor Mueller to approve the request from the Greenville Tax Office for permanent exonerations to the Per Capita Duplicate in the amount of $30.00. Motion approved f. Greenville Municipal Authority request for delinquent sewer account collection Councilor Auchter moved, seconded by Councilor Mueller to accept the offer from the Greenville Municipal Authority to take on the collection of the delinquent sewer accounts effective January 1, 2007. Motion approved. g. Bid specifications for refuse service. Current contract expires 12/31/06 Borough Manager Eggleston distributed a pricing sheet from Tri-County Industries with the rates for a 3 month contract extension. After a very lengthy discussion, Council Vice President Henderson moved, seconded Councilor Mueller to approve a three (3) month contract extension with Tri-County industries for refuse service in the Borough. A roll call vote was taken. Councilor Jones Yes Councilor Auchter No Council Vice President Henderson Yes Councilor Douglas No Councilor Urey No Councilor Mueller Yes Council President Longiotti Yes Motion approved 4-3 Council Vice President Henderson moved, seconded by Councilor Mueller to authorize the Borough Manager to put the refuse collection specs out for bid as soon as possible. A roll call vote was taken. Councilor Jones Yes Councilor Auchter Yes Council Vice President Henderson Yes Councilor Douglas No Councilor Urey No Councilor Mueller Yes Council President Longiotti Yes Motion approved 5-2 4  Greenville Borough Council Minutes – November 14, 2006 Joe Joseph explained that a pre-bid conference could be held without a motion. Council President Longiotti stated he, along with the Borough Manager, would be attending the pre- bid conference and it will be open to any of the council members to attend. The goal is to have bids back and ready to open at the January 4, 2007 work session. h. Request from the Greenville Municipal Airport for a 5% down payment for grant equipment. Councilor Mueller moved, seconded by Council Vice President Henderson to approve the $4,198.90 payment request from the Greenville Municipal Airport for grant equipment. This amount represents a 5% down payment. Motion approved. i. Amend Rule XVII of Resolution 1986-19 Councilor Auchter moved, seconded by Councilor Jones to authorize the Borough Solicitor to develop an amendment to Rule XVII of Resolution 1986-19 – Damage to Borough Equipment and Property. Motion approved. j. Letter of intent for police consolidation study Councilor Mueller moved, seconded by Council Vice President Henderson to authorize the Borough Manager to send a letter of intent for a regional police consolidation study through Pennsylvania Governor’s Center for Local Government Services. Motion approved k. Develop a Resolution for a “Child Predator Poster” Council Vice President Henderson moved, seconded by Councilor Auchter to authorize the Borough Solicitor to develop a Resolution to allow a “child predator poster” to be displayed on borough property and to include a section encouraging properties not owned by the borough to hang the posters also. Motion approved. l. Approve the hiring of a full time employee at the Waste Water Treatment Plant Councilor Urey moved, seconded by Councilor Mueller to approve the hiring of Mr. Todd McDowell as a full time employee at the Waste Water Treatment Plant contingent upon receiving this approved clearances from the state and passing a physical. Motion approved. 5  Greenville Borough Council Minutes – November 14, 2006 12. Council Comments Councilor Auchter stated she will no be able to attend the December 7th work session. Council Vice President Henderson thanked all the department heads for their work on the budget. Councilor Urey expressed his thanks to all the volunteers who decorated Central Park and donating monies for the street light decorations. Mr. Urey also suggested, as a cost cutting effort for the upcoming year, the council members and mayor think about giving up their stipend for 2007. He stressed that he did not run for council for the money and felt the other members probably felt the same way. This figure could amount to $12,000 - $13,000. President felt that was a good idea. Councilor Douglas asked if there will be time allowed for discussion of the proposed budget at the special meeting scheduled for Tuesday, November 21st. She had budget items to discuss now, but would wait until next Tuesday’s meeting. Council President Longiotti she would be able to question the budget but there would be a vote at the meeting to pass the budget. Lastly, Mrs. Douglas stated she believed Councilor Urey’s salary suggestion was fine but wanted to state that for the first two years she was on council she did not take any pay with the understanding her “salary” would go to particular expense items and she did not see that happen. She said that in the future she would like to make sure the money was earmarked for certain things like cleaning for example. Council President Longiotti complemented Councilor Urey’s suggestion and wanted the members to know the he does not take any expense money for the many meeting he attends on the borough’s behalf. Councilor Auchter interjected she knows the council’s pay is a token amount and they should remember the council has not voted for a raise for themselves in years. Councilor Jones thought it should be an individual thing, and no one had the right to vote away someone else’s money. The Jr. Councilors had no comments. 13. Borough Manager’s comments The Borough Manager’s only comment was to remind the public about the final leaf pickup for the year would be on Saturday, December 9th. 6  Greenville Borough Council Minutes – November 14, 2006 14. Bills for Approval Borough Manager, Ryan T. Eggleston, read the bill report for November 14, 2006. Payroll $191,450.95 Traffic Lights $ 553.67 Administration 9,563.82 Street Lights 12,231.58 Tax Expense 35.19 Airport 334.17 Douglas & Joseph 1,000.00 Park Utilities 2,062.74 Borough Building 1,013.68 Park Expense 2,739.85 Police Department 34,622.39 Bank Payments 74,972.05 Fire Department 8,309.71 Liability/Comp/Emp. Bond 6,886.00 Code/Zoning/COG 3,775.72 Sewer Sys. Operating Fund 38,124.09 Sewer Employee Ben 4,315.34 Capital Fund Projects 21,603.60 Street/Pub Works 13,165.11 Railroad Park 29.35 Municipal Pension 145,327.21 Real Estate Tax refund 1,350.02 Total $573,466.24 Council Vice President Henderson moved, seconded by Councilor Mueller that the bills be paid as presented. Motion approved. Councilor Douglas abstained from the vote. 15. Adjournment Council Vice President Henderson moved, seconded by Councilor Mueller to adjourn the regular meeting at 7:24 p.m. Motion approved. 16. Press Time Respectfully submitted, Ryan T. Eggleston Borough Secretary Borough of Greenville vh 7