Regular Session of Council

MINUTES OF A REGULAR MEETING OF GREENVILLE BOROUGH COUNCIL HELD IN THE COUNCIL CHAMBERS ON TUESDAY, APRIL 8, 2008 at 6:30 p.m. 1. Call to Order Council President Longiotti called the meeting to order at 6:30 p.m. 2. Invocation: President Longiotti asked for a moment of silence Flag Salute 3. Roll Call: Pete Longiotti, Council President Pamela Auchter, Vice President David Henderson, Councilor Henry Mueller, Councilor Alfred Peden, Councilor Brian Shipley, Councilor Jasson Urey, Councilor Landis Erwin, Jr. Councilor James Ingley, Jr. Councilor – absent Richard H. Miller, Mayor Also present: Joe Joseph, Borough Solicitor and Ryan T. Eggleston, Borough Manager 4. Public Comments/Public Participation Kate Yasgur asked President Longiotti how many years he has been Council President and when did he think the Borough would be exiting Act 47. He answered her questions. Becky Savchuck stated she lives next to the fire station where the new salt shed would be erected and would like to know the plans for landscaping. Borough Manager Eggleston stated she was welcome to come to his office and he would share with her the plans for the area. 5. Approval of Minutes Councilor Henderson moved, seconded by Councilor Urey that the minutes of the March 11, 2008 regular meeting be approved as written. Motion approved. 6. Budget Report Mr. Eggleston briefly reviewed the new financial and budget reports and asked the councilors to let him know if they would like other changes. Councilor Henderson moved, seconded by Councilor Auchter to accept the Budget Report – Fund 01 as presented. Motion approved. 1  Greenville Borough Council Meeting minutes ~ 4/8/08 7. Mayor’s items The Mayor wanted to remind everyone of Saturday’s Spring Clean-up sponsored by the Women’s Action Group and of the River Clean-up on Saturday April 19th. He asked if anyone can help out whether physically or with donations of tools or other supplies, it would be appreciated. 8. Council reports a. Police report for March 2008 b. Fire Chief’s report for March 2008 c. Treasurer’s report for March 2008 d. Code Enforcement report for March 2008 e. Public Works report for March 2008 Councilor Henderson moved, seconded by Councilor Urey to accept the monthly reports as presented. Motion approved. 9. Reports from Council Committees Councilor Mueller gave a brief summary of the March 19th Sanitary Authority meeting, mentioning the plant has a leaking roof and the authority is investigating replacing the roof in the near future. 10. UNFINISHED BUSINESS a. Approval to make DCNR grant application for Riverside Park Councilor Shipley again asked for clarification regarding whether a match would be required with the application. A discussion followed. Councilor Henderson spoke in favor of applying for the grant but stated there is no money to put up front and worst case scenario if the borough was awarded the grant that included matching funds; they would not accept the money. Councilor Shipley stated that would not look favorable to the state to turn down a grant. HRG Engineer, John Rusnak confirmed that when submitting an application it does require that you list the match sources. Erik Bielata made a statement regarding applying for grants in general. Mayor Miller believed that being an Act 47 Community should give the Borough some advantage but if grants are not applied for, no money will ever be awarded to the borough. 2  Greenville Borough Council Meeting minutes ~ 4/8/08 Councilor Mueller made a motion to approve the submission of the DCNR grant application for the feasibility study of the Greenville Memorial Swimming Pool, installation of a new gym floor at the Recreation Center and improvements to an outdoor basketball court in Riverside Park. Dave Henderson seconded the motion. A roll call vote was taken. Councilor Shipley No Councilor Auchter Yes Councilor Henderson Yes Councilor Peden No Councilor Urey No Councilor Mueller Yes Council President Longiotti No Motion denied 4-3 Councilor Henderson then made a motion to make a DCNR grant application for only the feasibility study for the Memorial Pool. Councilor Mueller seconded the motion. A roll call vote was taken. Councilor Shipley No Councilor Auchter Yes Councilor Henderson Yes Councilor Peden No Councilor Urey No Councilor Mueller Yes Council President Longiotti Yes Motion approved 4-3 b. Approve the request by Sheetz, Inc. to vacate a portion of Linden Alley A public hearing was held on February 7, 2008 on this request. President Longiotti conducted a roll call vote to approve the request to vacate a portion of Linden Alley. Councilor Auchter Yes Councilor Henderson Yes Councilor Mueller Yes Councilor Peden Yes Councilor Shipley Yes Councilor Urey Yes Council President Longiotti Yes Motion approved, unanimous vote 7-0 3  Greenville Borough Council Meeting minutes ~ 4/8/08 c. Authorize the Borough Solicitor to advertise Ordinance 1477 Councilor Henderson moved, seconded by Councilor Mueller to authorize the borough solicitor to advertise Ordinance 1477 – Vacating a portion of Linden Alley, to be adopted at the May 13, 2008 regular meeting. Motion approved. d. Approve the maintenance agreement between the Borough of Greenville and Sheetz, Inc. Councilor Henderson moved, seconded by Councilor Auchter to approve the maintenance agreement between the Borough of Greenville and Sheetz, Inc. for ½ of Linden Alley. Motion approved. e. Authorize the Borough Solicitor to advertise Ordinance 1478 Councilor Henderson made a motion to authorize the borough solicitor to advertise Ordinance 1478 – Prohibiting the possession of tobacco products by certain minors in public places. Councilor Shipley seconded the motion. Motion approved. f. Appointment to the Greenville Municipal Authority Councilor Mueller moved, seconded by Councilor Auchter to appoint Ms. Sarah Eutsey to the Greenville Municipal Authority. Her term will expire on 12/31/2012. Motion approved. g. Request from the Greenville Municipal Authority to have the Borough participate in funding the Main Street water main/fire protection improvement project Councilor Shipley moved, seconded by Councilor Mueller to table this item until further discussions were concluded. Motion approved. h. Update on Eagle Street John Rusnak, HRG Engineering conducted a field visit on March 31st and is working on recommendations to adjust the scope of work to coincide with the budget amount. He will prepare a full report and send it to the Borough Manager for review. 11. NEW BUSINESS a. Addendum to the Inter-Municipal Sewage Agreement with West Salem Twp. Councilor Auchter moved, seconded by Councilor Henderson to approve the addendum to the Inter-Municipal Sewage Agreement with West Salem Municipal Sewage Authority. Motion approved. 4  Greenville Borough Council Meeting minutes ~ 4/8/08 b. Award low bid for Streetscape Phase II Mr. Eggleston reviewed the two (2) bids received from Penn DOT and noted that the low bid amount would leave approximately $350,000 in federal grants monies remaining after Phase II is completed. Mayor Miller asked what the left over monies would be used for. John Rusnak stated typically any extra money is used for change orders and work order additions. Councilor Mueller asked Mr. Rusnak if he knew anything about the low bidder, S.E.T. Inc. Mr. Rusnak answered they did Streetscape Phase I in Slippery Rock and are scheduled to do Oil City. Councilor Mueller questioned the vast difference in the two bids. Councilor Mueller moved, seconded by Councilor Auchter to approve the low bid from S.E.T., Inc. in the amount of $1,343,863.52 contingent upon meeting Penn DOT and Federal requirements. Motion approved. c. Adopt Resolution 2008-05 – LED bulk purchasing Councilor Henderson moved, seconded by Councilor Auchter to adopt Resolution 2008-05 – LED bulk purchasing. Motion approved. d. Adopt Resolution 2008-06 - Senate Bill 596 Councilor Mueller moved, seconded by Councilor Henderson to adopt Resolution 2008-06 – Senate Bill 596. Motion approved. e. Approve revision to the FY 2003 Mercer Co. CDBG program Councilor Shipley moved, seconded by Councilor Auchter to approve the revision to the Fiscal Year 2003 Mercer County CDBG program by transferring $2,948.81 from the Administration Activity to the Clearance Activity. Motion approved. f. Approve the contract between the Borough of Greenville and Richard Sereday Excavating Councilor Urey moved, seconded by Councilor Mueller to approve the contract between the Borough of Greenville and Richard Sereday Excavating for the demolition of 37-39 North Second Street. Motion approved. g. Purchase of new accounting hardware/software Mr. Eggleston reviewed the recommendation from Act 47 Coordinator Mary Jane Hirt. Councilor Shipley asked if any Mercer County municipalities used this software. Mr. Eggleston was not aware of any but he would find out. A brief discussion followed. Councilor Auchter made a motion to authorize the Act 47 Coordinator/Borough Manager to proceed in purchasing new accounting software, seconded by Councilor Henderson. Councilor Auchter moved, seconded by Councilor Urey to authorize the upgrading of the hardware as Reeves Information Technology deems appropriate. Motion approved. 5  Greenville Borough Council Meeting minutes ~ 4/8/08 h. Authorize the Borough Solicitor to draft & advertise an ordinance to allow parking on Stewart Avenue and a stop, except right turn sign at the corner of S. Race Street & Ohl Street. Councilor Shipley moved, seconded by Councilor Henderson to authorize the Borough Solicitor to draft and advertise Ordinance 1479 an ordinance to allow parking at all times on the north side of Stewart Avenue between Leet Avenue and Columbia Avenue and to allow a “Stop, except right turn” sign on the NW corner of South Race and Ohl Streets. This ordinance will be adopted at the May 13th regular meeting. Motion approved. i. Letter of resignation from Mr. John Anderson – Greenville Airport Commission Councilor Henderson moved, seconded by Councilor Urey to accept the resignation of John Anderson from the Greenville Airport Commission effective immediately. Motion approved. Councilor Urey will instruct the members of the airport commission to recruit a new member. j. Authorize HRG Engineering to prepare a draft scope of work for road & parking lot improvements. Councilor Urey moved, seconded by Councilor Henderson to authorize HRG Engineering to prepare a draft scope of work for road and parking lot improvements for 2008 for the Street Committee to review at their April 24th meeting and make recommendations to the full council at their May 8th work session. Motion approved. k. Per Capita exonerations & additions Councilor Auchter moved, seconded by Councilor Peden to approve the request from the Greenville Tax office for permanent exonerations in the amount of $380.00 and additions in the amount of $660.00. Motion approved. l. Letter of resignation from George Pangas Councilor Henderson moved, seconded by Councilor Auchter to approve the resignation of George Pangas, Code Enforcement Officer/Zoning Officer effective April 11, 2008. Motion approved. m. Borough Manager to advertise for RFP’s for third party building inspection services Councilor Shipley moved, seconded by Councilor Urey to authorize the Borough Manager to advertise for RFP’s for third party building inspection services. Motion approved. 6  Greenville Borough Council Meeting minutes ~ 4/8/08 n. Recommendation from the Personnel Committee to appoint a Code Enforcement Officer / Zoning Officer Councilor Henderson asked what the “scope” was. President Longiotti stated they need someone to look after property maintenance, zoning, and coordinate any third party inspections. Councilor Shipley stated the recommendation from the Personnel Committee was to appoint Dale Wilson on a full time basis so the borough does not run a risk jeopardizing any of the projects that are currently underway in the borough. This would also allow the borough time to seek assistance from the state via a peer consultant to review our current situation and see that is the best solution moving forward for the long term. Councilor Shipley moved, seconded by Councilor Henderson to approve the recommendation from the Personnel Committee to appoint Dale Wilson as full time Code Enforcement Officer/Zoning Officer. Motion approved. o. Authorize the Council President to file two (2) letters of intent for peer consultants Councilor Mueller spoken regarding the Ambulance Service study. He does not want a study done on an ambulance service; he has been against the idea for years. Dr. Mueller stated that Hempfield Twp. jumped the gun and purchased an ambulance and is currently going through the long process to get it licensed etc. He believes if their ambulance is available to the borough residents, we should utilize its services when it is ready to go. Councilor Henderson said he feels we should take advantage of the free service offered to the borough by the peer consultant. Mayor Miller feels the word “peer” is synonymous with “cheap” and he believes if this consultant is anything like the consultant who did the police study we may not be happy with the services. Mr. Miller thinks Dr. Mueller is right and Hempfield beat us to the punch because the council sat around and did nothing for years on the ambulance service issue. Fire Chief Steve Thompson said at least a consultant would be able to crunch the numbers and tell us whether it is a viable thing to do or not. President Longiotti stated it was not a matter of making money or not, it was a matter of what it is going to cost the borough in the long run. He believes this may be the time to merge services with another township. Councilor Henderson moved, seconded by Councilor Urey to authorize the Council President to file two (2) letters of intent for peer consultants from DCED to review the possibility of an ambulance service and re-organize the code enforcement, zoning, and building inspection area. Motion approved. 7  Greenville Borough Council Meeting minutes ~ 4/8/08 12. Council Comments Councilor Shipley had a brief comment on Mr. John O’Malley’s impressive presentation at Thursday’s work session. He is excited about the potential bronze statues. Mr. Shipley also thanked the Finance Committee, Borough Manager, and Treasurer on the improvements made to the financial reports and hoped the council could receive them by Thursday’s work session so they can be reviewed more thoroughly. Councilors Auchter, Urey and President Longiotti publicly thanked George Pangas for his 15 years of service as Code Enforcement Officer/Zoning Officer. They acknowledged his position was not a popular one at times, but believed he did an excellent job and wished him the best in his new endeavors. He will be missed. Councilor Peden enjoyed the meeting tonight even with the agreements and disagreements and appreciated everyone’s opinions. Junior Councilor Landis Erwin announced that next month will be her last due to school and work. 13. Borough Manager’s Comments None 14. Bills for Approval Payroll 128,711.45 Administration/Building 7,812.35 Tax Expense 714.22 Douglas and Joseph 1,250.00 Police Department 15,973.85 Fire Department 14,890.37 Code, Zoning, & COG Department 3,334.32 Sewer Employee Benefits 3,955.29 Streets/Public Works Department 29,032.77 Airport Expenses 1,152.53 Park Expenses 5,853.24 Bank Payments and Insurances 5,503.61 Sewer System Operating Fund 62,758.89 Sewer Capital 16,246.50 Capital Fund Projects 10,460.11 TOTAL OF ALL DEPARTMENTS $307,649.50 8  Greenville Borough Council Meeting minutes ~ 4/8/08 Councilor Auchter moved, seconded by Councilor Henderson that the bills be paid as presented. Motion approved. 15. Adjournment Having no other business before council, Councilor Urey moved, seconded by Councilor Henderson to adjourn the regular meeting at 7:44 p.m. Motion approved. 16. Press time Respectfully submitted, Ryan T. Eggleston Borough Secretary vdh 9