Regular Session of Council

Borough of Greenville Council Minutes 10.13.09 MINUTES OF A REGULAR MEETING OF THE BOROUGH OF GREENVILLE COUNCIL HELD IN COUNCIL CHAMBERS Tuesday, October 13, 2009 at 6:30pm 1. Call to Order Council President Longiotti called the meeting to order at 6:30pm. 2. Invocation: Pastor Jim Chapin, Living Word Christian Fellowship Pledge of Allegiance 3. Roll Call: Pete Longiotti, Council President Pamela S. Auchter, Vice President David P. Henderson, Councilor Henry M. Mueller, Councilor Alfred L. Peden, Councilor - excused Brian W. Shipley, Councilor Jasson W. Urey, Councilor Richard H. Miller, Mayor Also present: Department Heads: Joe Joseph, Borough Solicitor Dennis Stephens, Police Chief Ryan T. Eggleston, Borough Manager Steve Thompson, Fire Chief Tracey Vale, Treasurer Paul Boyer, Streets Superintendent Nancy Little, Secretary Don Patterson, Code/Zoning Mike Cadman Don Shaw Anthony D’Alfonso Frank Vanderslice Tom D’Alfonso Kate Yasgur Lisa Holm John Kokoski Media: Kandie McConnell Caleb Stright, Record-Argus Becky McFadden Natalie Kennedy, Record-Argus Diana Miller Monica Pryts, Herald Joe Ribley There was a brief adjournment to executive session. 4. Public Comments John Kokoski, 361 South Main Street, representing the Erie Extension Canal Museum board, addressed council on the impact of dissolving the current GALSA organizational structure. The museum, an affiliate of GALSA, is located in a borough owned building. GALSA supplies the museum with liability insurance; if purchased by the museum the cost would be $700-$800 yearly. Mr. Kokoski posed several questions: How will the new structure change? Who does the board answer to? Will a monthly report be required? Who will the museum be affiliated with now? Council President Longiotti responded implementing the new organization will be a long process and council will keep the museum board informed about the progress. 1 Borough of Greenville Council Minutes 10.13.09 Kandie McConnell, from McConnell Specific Chiropractic at 177 Main Street, stated the recent parking enforcement has had a negative impact. Some client’s procedures take longer than one hour, the parking limit on Main Street. Mr. Eggleston responded the Street Committee has reviewed Mrs. McConnell’s as well as other merchant’s grievances and amending parking to a two hour limit is on this evening’s agenda. Becky McFadden, 205 Lynwood Drive, a member of the current GALSA board, addressed council on creating a new Greenville Area Recreation Board and disbanding the GALSA board. Mrs. McFadden stated GALSA’s board attempted numerous times to contact council’s ad hoc committee but were turned down. She requested as changes develop to contact officers, employees and affiliates. Mrs. McFadden expresses frustration at the board’s failed attempts in good faith to meet with council before last Thursday’s announcement. Currently working on winter programming and requesting some direction, Mrs. McFadden asked the following questions: How can the board ask for money for programs for a mystery entity? If they would apply for grant money, it would be on whose behalf? Who is going to run the programs? Although the new proposal is similar to the makeup of the Greenville Public Library, GALSA is not like the library. Mr. Eggleston responded a discussion of the new organization is on tonight’s agenda under new business. 5. Approval of Minutes Motion by Councilor Henderson, seconded by Councilor Urey, that the minutes of the September 8, 2009 meeting be approved. Motion carried. 6. Budget Report Mr. Eggleston gave an overview of the budget report. Motion by Councilor Urey, seconded by Councilor Henderson, to approve the budget report. Motion carried. 7. Mayor’s items Mayor Miller presented Fire Department Lieutenant Mike Cadman with a certificate of appreciation for ten years of service to the borough signed by the mayor and all council members. Mr. Eggleston led a round of applause. 8. Council reports A. Treasurer’s report for September 2009 B. Police report for August 2009 C. Fire report for September 2009 D. Public Works reports for September 2009 E. Code/Zoning Officer report for September 2009 F. GALSA meeting agenda for October 12, 2009 Motion by Councilor Shipley, seconded by Councilor Mueller, to accept the monthly reports as presented. Motion carried. 9. Unfinished Business A. Motion by Councilor Henderson, seconded by Councilor Mueller, to adopt Resolution 2009-10 reducing the Greenville Municipal Authority board from 2 Borough of Greenville Council Minutes 10.13.09 seven to five members, with a notation to include Greenville residency requirement for a majority of board members. Motion carried. B. Motion by Councilor Mueller, seconded by Councilor Urey, to accept the recommendation from the Personnel Committee to appoint Donald Shaw to the Greenville Sanitary Authority Board for a five year term. Mr. Eggleston noted Mr. Shaw was present in the audience for those who may not know him. Motion carried. C. Mr. Eggleston reported discussion on renewal of Waste Management’s contract is continuing. D. Motion by Councilor Henderson, seconded by Councilor Mueller, to authorize the solicitor to advertise Ordinance 1485 which will include the amendment on the required parking spaces based on square footage from 200 to 300 square feet. Councilor Auchter suggested new businesses locating outside of the downtown area between Mercer Street and Water Street be requested but not required to front their building to Main Street and this amendment was included in the motion. Motion carried. E. Motion by Councilor Mueller, seconded by Councilor Henderson, to authorize Council President to sign the farming agreement for unused land at Greenville Municipal Airport. Motion carried. 10. New Business A. Motion by Councilor Henderson, seconded by Councilor Auchter, to accept the tax collector’s report of 11 additions to the Per Capita roll and 2 exonerations in the amount of $10.00 from the Greenville Tax office. Motion carried. B. A zoning hearing has been scheduled for Monday, November 16th to discuss the number of parking spaces for the proposed Dollar General on West Main Street. Mr. Eggleston noted the hearing may be cancelled if Ordinance 1485 is enacted at the November council meeting. C. Motion by Councilor Mueller, seconded by Councilor Urey, to accept the recommendation from the Code Committee regarding approval of new Housing Rehabilitation Program Manual. Motion carried. D. Motion by Councilor Mueller, seconded by Councilor Shipley, to authorize submission of letter to DCED on additional information required for the Eagle Street Grant close out audit. Motion carried. E. Motion by Councilor Shipley, seconded by Councilor Urey, to accept the recommendation from the Street Committee to approve a new agility agreement between the Borough of Greenville and PennDOT. Motion carried. F. Motion by Councilor Mueller, seconded by Councilor Shipley, to authorize the solicitor to draft proposed ordinance revisions to numerous parking areas in town as outlined by the Street Committee. Motion carried. 3 Borough of Greenville Council Minutes 10.13.09 G. Motion by Councilor Urey, seconded by Councilor Mueller, to authorize the airport engineer to submit the Greenville Municipal Airport 12 Year and Capital Improvement Plans to the appropriate authorities. Motion carried. H. Motion by Councilor Shipley, seconded by Councilor Auchter, to table the Finance Committee’s recommendation to enter into a two year contract with First Call Emergency Management Services for billing of services rendered by the Greenville Fire Department, to allow the solicitor to research. A roll call vote was taken: Councilor Shipley Yes Councilor Auchter Yes Councilor Henderson No Councilor Urey Yes Councilor Mueller Yes Pete Longiotti No The motion carried, 4-2. I. There was discussion regarding the GALSA Ad Hoc Committee report and recommendations. Mr. Joseph suggested and there was consensus to advertise a public meeting on the 2010 budget and discussion on Greenville Recreation for Wednesday, October 28, 2009, and specifically include the phrase “and any other business that comes before council”. Immediately following the public meeting on the 2010 budget will be discussion with the Ad Hoc Committee and current GALSA board members. J. Mr. Shipley announced that in accordance with the ACT 47 revised recommendations, a Public Services Director has been interviewed and selected. Candidates were interviewed by members of the Personnel Committee plus John Rusnak, HRG Engineers and Mr. Daley from Cranberry Township. Their presence afforded a good comfort level with insightful questions and their expertise was invaluable. The candidate, Scott Graubard was previously employed in the Cayman Island as Public Services Director and is well qualified with all certifications current. He has family in Beaver County and is arranging a move to the Greenville area. Mr. Graubard will be hired to oversee the Street Department and Waste Water Treatment Plant as advertised; however, the position may fold into some responsibilities of the newly vacated position of Director of GALSA. Motion by Councilor Urey, seconded by Councilor Auchter, to accept the Personnel Committee’s recommendation to hire Scott Graubard as Public Services Director effect November 19, 2009. Motion carried. Motion by Councilor Shipley, seconded by Councilor Urey, to set the Public Services Director salary at $50,000.00 per year. Motion carried. K. Motion by Councilor Mueller, seconded by Councilor Auchter, to accept the Personnel Committee’s recommendation to eliminate the position of Public Works Superintendent to coincide with the Public Services Director start date. Motion carried. L. Motion by Councilor Auchter, seconded by Councilor Mueller, to accept with regret the resignation of Borough Manager/Secretary Ryan T. Eggleston, effective November 6, 2009. Mr. Eggleston will attend the November 5th Council Work 4 Borough of Greenville Council Minutes 10.13.09 Session and has been named City Manager for Oil City, Pennsylvania. Motion carried. Motion by Councilor Urey, seconded by Councilor Mueller, to advertise for a new borough manager for 45-60 days and begin interviews after the new council for 2010 is in place. Motion carried. 11. Council Comments Councilor Shipley expressed appreciation to GALSA’s board being open to considering new ideas. There have been many tough management decisions. He appreciates Mr. Boyer’s work on behalf of the borough. Councilor Shipley regrets not having more time with Mr. Eggleston and wishes him success, saying Greenville’s loss is Oil City’s gain. Councilor Auchter voiced agreement with Councilor Shipley. The next year will include many tough decisions, but all will continue to work to improve Greenville. Recreation will not die, but instead continue. Councilor Henderson stated he and Mr. Eggleston have gone through a lot together and Greenville is losing a gem. The borough manager position has been a stepping stone for managers, not a bad thing. Councilor Henderson advised the next council to wait for the right guy. Councilor Urey concurred, saying Mr. Eggleston has done an excellent job and he knew the first time he met Mr. Eggleston he was the right guy. Councilor Urey thanked Mr. Eggleston for this commitment to Greenville. Councilor Mueller said, “We’ll miss you Ryan”. Councilor Mueller suggested looking at re- opening Fessler Place for the new Dollar General. Councilor Shipley stated council should consult with the solicitor. Council President Longiotti has served with three borough managers. Mr. Eggleston has come a long way and has been steadily improving himself. 12. Borough Manager’s Comments Mr. Eggleston thanked council for their comments and well wishes. He acknowledged borough staff by name and thanked them for their good working relationships. 13. Bills for Approval Payroll $177,139.29 Administration/Buildings 8,304.71 Tax Expense 2,501.93 Douglas and Joseph 1,250.00 Police 22,980.25 Fire 16,659.29 Code, Zoning & COG Department 1,936.88 Streets/Public Works 29,405.97 Airport 951.96 Park 5,739.87 5 Borough of Greenville Council Minutes 10.13.09 Insurance 6,366.18 Sewer System Operating Fund 119,441.71 Capital Fund Project 6,992.00 Total $399,670.04 Motion by Councilor Henderson, seconded by Councilor Urey, that the bills be paid as presented. Motion carried. 14. Adjournment Having no other business before council, motion by Councilor Urey, seconded by Councilor Henderson, to adjourn at 7:29pm. Motion carried. Respectfully submitted, Tracey Vale Interim Borough Secretary 6