Regular Session of Council

Borough of Greenville Council Minutes 12-11-17 BOROUGH OF GREENVILLE www.greenvilleborough.com MINUTES OF A REGULARMEETING OF THE BOROUGH OF GREENVILLE COUNCIL HELD IN COUNCIL CHAMBERS Monday, December 11, 2017 at 7:00 p.m. 1. Call to Order Brian W. Shipley, Council President 2. Invocation: Rv. Sean Hall, Hillside Presbyterian Church Flag Salute led by Councilor Linda Zuschlag 3. Roll Call: Brian W. Shipley, Council President Amy Hollowell, Council Vice President Jonathan Bailey, Council President Pro Tempore- Excused Janet Earle Paul Hamill Samantha Iliff Linda Zuschlag Joshua Stephens, Mayor Grace Mariacher, Junior Councilor- Excused Jasson W. Urey, Borough Manager James Douglas, Solicitor Also present: Mike McLaughlin Lisa Hamill Hal Johnson Dane Mincer Evan Hereford Ben Beck Tom Walsh Evian Zukas-Oguz Anthony D’Alfonso Gary Gearhart Staff: Media: Rosalynn Reagle, Administrative Assistant Caleb Stright, Record-Argus Lyle Huffman, Director of Public Services Natalie Eastwood, Sharon Herald 4. Public Comments Resident – Mr. Hal Johnson expressed his concerns with the Home Rule Charter Ordinance in that it was whipped together to expand the authority for taxation and that it needs accountability and oversite. He also expressed that the Committee needs to be independent of Council. President Shipley responded that the Ordinance that was on the agenda this evening was merely to advertise to create a Home Rule Charter Study Commission and that the incoming Council members will have to vote to have the Study Commission be placed on the ballet for the residents to vote for or against and if for, then also appoint the Board members. 1 Borough of Greenville Council Minutes 12-11-17 Non-Resident –Mr. Ed Fausnaught, DCED ACT 47 Specialist introduced himself to the incoming Council members and thanked the outgoing members. Mr. Fausnaught also discussed the new Council’s role within the Act 47 plan and explained the Home Rule Charter. Dr. Mary Jane Hirt spoke regarding her role as the Act 47 Coordinator and also provided an explanation of the June 2018 deadline to report to DCED for the new Council members. Dr. Hirt presented that the report would either suggest Receivership or a 3 year exit plan and she explained what both of those would look like moving forward. Mr. Fausnaught provided a more detailed explanation of what Receivership would mean for the new and current Council members. 5.Approval of Minutes Motion by Councilor Hollowell, seconded by Councilor Hamill that the November 13, 2017 regular session minutesand the November27, 2017 special session minutes be approved as written. Motion carried 6-0. 6. Approval of Budget Report Motion by Councilor Hollowell, seconded by Councilor Hamillto approve the monthly budget report. Motion carried 6-0. Dr. Hirt spoke regarding the possible necessity of the new Council members having to apply for a Tax Anticipation Note (TAN) in January and explained what that is and why that would be necessary. 7. Bills for Approval Payroll $134,816.73 Administration 33,422.45 Police 17,265.42 Fire 18,083.74 Code 1,589.06 Public Works 14,888.92 Airport 435.34 Parks 4,306.84 Storm Water 2,270.39 Sewer 59,675.14 Total $286,754.03 Motion by Councilor Hollowell, seconded by Councilor Zuschlagto pay the bills as presented. Motion carried6-0. 8. Approval of Department and Staff Reports A. Financials –November 2017 B. Code – November 2017 C. Police – November2017 D. Fire – November 2017 Motion by Councilor Hollowell, seconded by Councilor Hamill to accept the monthly reports as presented. Motion carried 6-0. 2 Borough of Greenville Council Minutes 12-11-17 9. Mayor Report Mayor Stephens announced that the 2018 Heritage Days will be July 7th and 8th. 10. Council Committee Reports Councilor Hollowell presented the Library is looking for fundraising ideas and that there is still one opening for a Junior Councilor position. Councilor Hamill presented that his committees have not met yet. Councilor Zuschlag presented that the Water Authority will be meeting Wednesday. 11. Unfinished Business A. Motion by Councilor Hamill, seconded by Councilor Earle to advertise Ordinance 1578, Home Rule Charter. Motion carried 6-0. B. Motion by Councilor Zuschlag, seconded by Councilor Hollowelladopt the revised Fire and Police Civil Service Rules and Regulations. Motion carried 6-0. C. Motion by Council Hollowell, seconded by Councilor Zuschlag to accept the proposed contract for police coverage for West Salem Township. President Shipley announced that West Salem Township has offered a three (3) year contract at $75,000 for the first year with a 1% increase in the second and third years. The proposal also eliminats one patrol and the requirement to renegotiate the contract if the Borough would decide to reduce police staffing. Language was added so that the contract would be renegotiated if the State Law passed requiring payment for State Police coverage. President Shipley stated that if Council does not have a Police Contract with West Salem by December 31, 2017, 4 shifts will be cut out of the Greenville Police Department. This will mean that we will have 4 shifts a week that only 1 officer will be on duty. He also announced that the current Council could not bind the new Council with a contract so he asked each member to voice their opinion and the Council would honor their wishes. Mr. Dane Mincer presented that the Borough needs to try to work within their means and that he thinks Council should not agree to the terms of the proposed contract. Mr. Even Hereford presented that he feels we have worked with them and he feels they need to be at least $10,000 higher so he would not support the proposed contract. Ms. Evian Zukas-Oguz presented that she would not support the proposed contract. Mr. Ben Beck presented that we must learn to live within our means and he would not support the proposed contract. Mr. Tom Walsh presented that he hates to have to cut shifts in our own department but he is against signing the contract. Councilor Zuschlag presented that Council has already held long discussions the previous Thursday and we just can’t go below what had been discussed. Councilor Earle presented that there is no easy answer and presented her thoughts on both sides and ultimately feels the Township is choosing not to accept the benefit of regionalizing. Councilor Hamill presented that he agreed with Councilor Earle’s statements. Motion did not pass 0-6. 12. New Business 3 Borough of Greenville Council Minutes 12-11-17 A. Motion by Councilor Hollowell, seconded by Councilor Hamillto accept the Tax Collector’s report of zero (0) additions to the Per Capita roll and zero (0) permanent exonerations in the amount of $0.00 from the Greenville Tax Office. Motion carried 6-0. B. Motion by Councilor Hamill, seconded by Councilor Hollowell to adopt the 2018 Capital Improvements Program. Motion carried6-0. C. Motion by Councilor Hamill, seconded by Councilor Earle to advertise the Re- Organizational and Work Session meeting on Tuesday, January 2, 2018 and the Regular Session meeting on Monday, January 8, 2018 at 7pm prevailing time. Motion carried 6-0. D. Motion by Councilor Hamill, seconded by Councilor Hollowell to approve the one (1) year extension of the contract with Steve Vosler for sewer lateral inspections. Motion carried 6-0. 13. Council Comments Councilor Zuschlag gave thanks to all that had served and announced that she is looking forward to working with the new members. Councilor Hollowell announced what a great learning opportunity it had been serving and to take advantage of the great staff and their knowledge. Councilor Hollowell also encouraged the new members to look at each item with open eyes and to do what is best for the Community not just what is best for yourselves. Councilor Earle thanked everyone for the opportunity to serve on Council since she had been appointed and not elected. She presented her reasons for not running for a position on Council. They are because of more work obligations and not being able to attend every meeting, which is not fair to the others on the board. Councilor Hamill thanked everyone for their years of service and hard work and welcomed the new members and encouraged them to get ready for lots of work ahead. 14. Mayor Comments Mayor Stephens presented his reason for not running for another term was job related and gave some advice to the new members. Use your resources, listen to the legal advice of your Solicitor, Jim Douglas, do your homework and if you don’t know, ask. Disagree and debate, but keep the lines of communication open, it is not all about you, it is about the town. Be approachable and use the staff and their knowledge. Mayor Stephens also presented that the amount of President Shipley’s service to the community was unbelievable and the thanked Mr. Urey for the hours that he puts in and make the Proclamation that Sunday, December 17th shall be Jasson Urey Day. 15. Council President Comments Council President Shipley thanked everyone for the kind words and announced what he had enjoyed most about serving over the past 10 years. President Shipley gave clarity to some misconceptions regarding several areas during his tenure. He also offered his advice to the new members and said they could call if they had questions. 4 Borough of Greenville Council Minutes 12-11-17 16. Borough Manager Comments Mr. Urey thanked the current board for everything that they had done and announced his appreciation for each and every one. Mr. Urey announced to the new members that he looks forward to working with all of them and wants to keep moving forward. Mr. Urey also announced that he remains humbled and honored to be able to do what he does. 17. Adjournment Motion by Councilor Hollowell, seconded by Councilor Earle to adjourn this session of Councilor at 8:09pm. Motion carried 6-0. Respectfully submitted, Jasson W. Urey Borough Manager/Secretary 5