Sanitary Authority

Greenville Sanitary Authority 7-10-14 GREENVILLE SANITARY AUTHORITY GREENVILLE, PENNSYLVANIA REGULAR MEETING MINUTES Thursday, July 10, 2014 ~ 6:00p.m. CALL TO ORDER Mr. Shaw called the meeting to order at 6:00pm ROLL CALL: Donald Shaw, Chairperson Henry M. Mueller, Vice Chairperson – absent Roberta Leonard, Secretary Pamela Auchter Todd Heathcote – excused OTHERS PRESENT: Jasson W. Urey, Borough Manager – excused Lyle Huffman, Director of Public Services James Douglas, Solicitor Chad Hanley, KLH Engineers Also present: Media: Megan Heathcote, Borough Administrative Assistant Caleb Stright 1. INFORMATIONAL A. Stillwaggon & McGill audit for years ended December 31, 2013 and 2012. 2. PUBLIC COMMENTS None. 3. ACCEPTANCE OF MINUTES Motion by Ms. Auchter, seconded by Ms. Leonard, to accept the minutes of the June 12, 2014 regular meeting. Motion carried. 4. FINANCIAL REPORTS The Board decided to table the June treasurer’s report until next month. • Mr. Shaw asked why we closed three (3) accounts. Mr. Huffman said via Mr. Urey that they weren’t being used so they were closed. • Mr. Shaw asked why we are getting a revenue for sewer lateral inspection. Mr. Huffman said that everything comes through the Borough. • Mr. Shaw asked why we haven’t been using the travel training account. Mr. Huffman said that it will change now that their schedule changed. He said that most trainings are on Thursdays and Fridays and that they couldn’t go before but that they can now with there being three (3) operators there. Mr. Shaw asked if they have annual trainings to go to. Mr. Hanley said that they have to have a certain amount of hours every three (3) years. Page 1 of 4 Greenville Sanitary Authority 7-10-14 • Ms. Leonard asked why the fuel oil was $10,247. Mr. Huffman said because of the heat exchanger. He said that we bought a tank this year since we couldn’t last year due to the budget and added that we will need to fill it again in October. Mr. Huffman said that the line item will be over budget. Mr. Shaw asked how many gallons there were in the tank. Mr. Huffman said about 4,000 gallons, adding that it will be about $10,000 - $12,000 to fill it. • Mr. Shaw said that the total expenses on the budget report don’t match the bank statement for line for expenses. They are off by $2,300. Motion carried. 5. ENGINEER’S REPORT Motion by Ms. Auchter, seconded by Ms. Leonard, to accept the July Engineer’s report. • Mr. Hanley said that DEP approved the abandonment for the Trinity Site. Mr. Shaw asked if he knew where it is in the system. Mr. Hanley said that there is one next to Mercer Street and one next to Ridge Avenue. • Mr. Hanley said that KLH has not been able to locate a contractor willing to provide a quote for the digester cleaning yet. He said that KLH will continue to try and identify a willing contractor. Ms. Auchter asked if it was the time of year that people aren’t submitting quotes. Mr. Huffman said that people told him that they were going to submit quotes and never received anything. Mr. Shaw asked what the worst case scenario for the equipment is. Mr. Hanley said that it is just not running efficiently. He said that it isn’t producing gas like it should. Mr. Hanley added that the bottom 4-5 feet is useless. Mr. Hanley said that there won’t be an equipment failure just inefficient. Ms. Auchter asked how to clean it out. Mr. Hanley said that they use high pressure hoses to dilute it. Mr. Shaw asked how often it is done. Mr. Hanley said that it should be every 6-8 years. • Mr. Hanley said that the grant meeting for the manhole replacement project was cancelled and he isn’t sure when it will be re-scheduled for. He said that if we don’t get the grant, the project will take place next year. • Mr. Hanley said KLH is continuing with the storm sewer mapping and that the work will be complete by the end of July. Motion carried. 6. WASTE WATER TREATMENT PLANT REPORT Motion by Ms. Leonard, seconded by Ms. Auchter, to accept the July waste water treatment plant report. • Mr. Huffman said that the issue with 67 W. Main Street from last month has been taken care of. He said that our main is clear and that the problem is with his lateral. Mr. Huffman said that he has three (3) laterals; two (2) of which are closed. He said that he is not sure if they are not capped off correctly and that that might be the problem. • Ms. Auchter asked what the demonstration of Duperon’s bar screen rag remover was for. Mr. Hanley said that there was a rep in the area and that Mr. Jamison went to the demonstration Motion carried. Page 2 of 4 Greenville Sanitary Authority 7-10-14 7. UNFINISHED BUSINESS A. None. 8. NEW BUSINESS A. Motion by Ms. Auchter, seconded by Ms. Leonard, to enact Resolution 2014-1 DOT Grant Agreements. Motion carried. 9. AUTHORITY MEMBER’S COMMENTS Ms. Leonard asked the status of the stairs project. Mr. Hanley said that the fabricators wanted fabricated drawings. Mr. Huffman said that one estimate was for $34,000. Mr. Hanley said that he re- worked the drawings for aluminum and re-sizing. Mr. Shaw asked if we could put a cage on the preexisting ladder. Mr. Huffman said that it doesn’t help with taking things up to the roof. Mr. Hanley said that they are on the roof daily. Ms. Leonard said that she isn’t happy since we said 6 months ago that the steps weren’t safe and nothing has been done yet. She said if the squirrel cage will make it safe then that’s what we need to do. Mr. Huffman said that we would still be in the same predicament if we do the cage. Ms. Auchter asked how tall the building is. Mr. Hanley said 16-18 feet. Ms. Auchter suggested a ladder on wheels. Mr. Hanley said that he can look into that but that he is unsure of the height limitations and how unstable they might be that high. Ms. Leonard said that if nothing is moving along with this by next month then we need to look into another option. Mr. Shaw said looking back onto the waste water treatment plant report it says to see attached but there is nothing attached. Mr. Huffman said that Mr. Hanley reported everything from the Trinity site. Mr. Shaw said that the board used to receive the sewer lateral inspection reports and asked why they aren’t receiving them anymore. Mr. Huffman said that they are private laterals and that it has nothing to do with the Borough. Ms. Leonard said that if we camera and they fail they can’t do a real estate transfer. Mr. Huffman said that he isn’t sure what reporting we have. Ms. Leonard said that it just had name, date, and pass/fail. Mr. Huffman asked what benefit it might have for them. Mr. Shaw said that things disappeared off that list for no reason. Mr. Huffman said that we have been in court over laterals and that things aren’t disappearing off the list. 10. DIRECTOR OF PUBLIC SERVICES COMMENTS Mr. Huffman had no comments. 11. BOROUGH MANAGER COMMENTS N/A 12. NEXT MEETING The next meeting of Greenville Sanitary Authority is Thursday, August 14, 2014 at 6:00p in Council Chambers. 13. ADJOURNMENT Motion by Ms. Leonard, seconded by Ms. Auchter, to adjourn meeting at 6:45pm. Motion carried. Page 3 of 4 Greenville Sanitary Authority 7-10-14 Respectfully submitted, Roberta Leonard Secretary Page 4 of 4