Sanitary Authority

Greenville Sanitary Authority 01-23-25 GREENVILLE SANITARY AUTHORITY GREENVILLE, PENNSYLVANIA REGULAR SESSION MINUTES Thursday, January 23, 2025 ~ 6:00 pm CALL TO ORDER Mr. Bailey called the meeting to order at 6:00 pm If you are a visitor, please sign in at the door and turn off all cellular telephones. If you wish to record the meeting (video or audio), please announce that you are recording to notify the public in the room they are being recorded. ROLL CALL: Jonathan Bailey, Chair Anne Butcher, Vice Chair Robin Douglas, Secretary – via Teams Paul Hamill Steve Lewis OTHERS PRESENT: Jasson Urey, Town Manager Rosalynn Reagle, Assistant Town Manager James Douglas, Solicitor Rob Horvat, KLH Engineers Amy Hollowell, Administrative Assistant PUBLIC: Matt Haag Mark Reichard INFORMATIONAL PUBLIC COMMENTS Residents: None Non-Residents: None. APPROVAL OF MINUTES A. MOTION by Ms. Butcher, seconded by Mr. Hamill to approve the minutes of the October 24, 2024, regular meeting and the December 12, 2024, special meeting. Motion carried 5-0. FINANCIAL REPORTS A. The Board reviewed the December 2024 treasurer’s report for the Sanitary Fund. No additional comments were made. B. The Board reviewed the December 2024 treasurer's report for the Storm Water Utility Fund. Mr. Urey reported that collections for 2024 were nearly at 100% of the projected collection rate. No additional comments were made. Page 1 of 3 Greenville Sanitary Authority 01-23-25 ENGINEER’S REPORT/KLH ENGINEERS, INC. Mr. Horvat provided updates for the following items in his report: • PADEP issued authorization for the de-chlorination system pilot study • Act 537 Plan update • Chapter 94 Report • Stormwater GIS mapping • Stormwater Project updates o N. Third Street o Lebanon/Lancaster The Board then continued to discuss an easement that Aqua Pennsylvania has requested post-sale for a construction project to install a headworks building. Mr. Horvat was asked to get details of where this project is planned to be located and what exactly will be needed. NEW BUSINESS A. MOTION by Mr. Hamill, seconded by Ms. Butcher to adopt Resolution 2025-01, revising the Act 537 Plan. Mr. Urey provided a summary explaining the necessity of this document and that all the other entities have already adopted a similar resolution. Motion carried 5-0. B. MOTION by Mr. Hamill, seconded by Ms. Butcher, to adopt Resolution 2025-02, authorizing the Town’s Solicitor to proceed with the Declaration of Taking proceedings reestablishing easements for the public sanitary sewer system. Motion carried 5-0. C. MOTION by Ms. Butcher, seconded by Mr. Hamill to discuss the authorization granted by the Greenville Planning Commission recommending that the Greenville Sanitary Authority Chair sign the Municipal Planning Agency Review form for the revised Act 537 Sewage Facility Plan. Motion carried 5-0. D. MOTION by Ms. Butcher, seconded by Mr. Hamill, to discuss the status of the sanitary system asset acquisition, Sanitary Authority future, and short-term sale proceeds investment. Mr. Urey provided a status update regarding the sale. No appeal has been filed against the decision of the PUC approving the sale, making January 31, 2025, the tentative closing date. There were also discussions held regarding the future of the Authority, whether it remains intact to oversee the Stormwater Utility or if the Council should decide to dissolve the Authority, and how those options are connected to the proceeds from the sale. This led to a conversation regarding short- term investment options, either PLGIT or First National Bank. Mr. Lewis suggested that money markets would be the most secure and provided insight on 90-day versus 180-day rate locks and recommended not locking a rate but perhaps looking into setting a minimum rate instead. There were then discussions regarding designating authorized signers for the closing documents. MOTION by Ms. Butcher, seconded by Mr. Hamill, naming Jonathan Bailey, Chair of the Sanitary Authority, as an authorized signer for all documents pertaining to the sale of the asset. Motion carried 5-0. Mr. Lewis excused himself from the meeting at 6:47pm. E. The Board discussed continuing sewer lateral inspections after the asset transferred ownership. No recommendation was made regarding whether to continue or discontinue the inspection process after the sale. Mr. Hamill suggested that the Code Committee of Council further discuss this matter. Page 2 of 3 Greenville Sanitary Authority 01-23-25 PUBLIC COMMENTS Mr. Matt Haag, a West Salem Sanitary Authority member, questioned why the Board did not take Aqua’s approach to the upgrade project instead of the entire upgrade all at once. Mr. Douglas, along with the Board, responded to Mr. Haag’s question. Mr. Haag then questioned why they felt that an appeal would be filed. Mr. Douglas provided a response. Mr. Haag finally questioned the board's thoughts regarding the inter-municipal agreements and the timing for being renegotiated after the sale. Mr. Douglas and Mr. Urey provided responses. AUTHORITY MEMBER COMMENTS – No additional comments were made. TOWN ADMINISTRATION COMMENTS – No additional comments were made. ADJOURNMENT A. Motion by Ms. Butcher, seconded by Mr. Hamill, to adjourn this session of the Sanitary Authority at 7:00 pm. Motion carried 4-0. Respectfully submitted, Robin Douglas, Secretary Page 3 of 3