Work Session of Council

Town of Greenville Work Session Minutes 10/08/25 www.greenvilleborough.com MINUTES OF A WORK SESSION MEETING OF THE TOWN OF GREENVILLE COUNCIL HELD IN COUNCIL CHAMBERS WEDNESDAY, OCTOBER 8, 2025, at 6:30 p.m. 1. Call to Order Paul Hamill, Mayor If you are a visitor to council, we ask you to please sign in at the door and turn off all cellular telephones. The public was reminded they may be audio or video recorded during the meeting. 2. Roll Call: Paul Hamill, Mayor Jean Carr-Fisher, Deputy Mayor Chad Bromley, Councilor Anne Butcher, Councilor Evan Hereford, Councilor Brian Shipley, Councilor Linda Zuschlag, Councilor Jasson W. Urey, Town Manager Solicitor, Douglas, Joseph & Olson Also present: Frank Vanderslice Kelly Lima Joel Rinella – audio recording Linda Alcorn Brian Albaugh Rev. Nicole Pickens Katherine Kerr Lisa Hamill Becky Savchuk Jennifer Alexander Joseph Cushman Barb Allen Robert Yesko Joy Peterson Jess Grinell Laurie Baker Tracy Beil Staff: Media: Amy Hollowell, Administrative Assistant Caleb Stright, The Record-Argus – audio recording Rosalynn Reagle, Assistant Town Manger Hailey Rogenski, The Sharon Herald – audio recording Dave Hetrick, Financial Assistant 3. Invocation: Rev. Nicole Pickens, St. Mark's and Zion’s United Church of Christ Flag Salute led by Councilor Anne Butcher 4. Public Comments – (3-minute time limit) Page 1 of 5 Town of Greenville Work Session Minutes 10/08/25 Residents: Mr. Joseph Cushman, 56 South Second Street, commented on the state of the commercial property he owns. The solicitor encouraged him to obtain legal representation. Mr. Joel Rinella, 424 South Main Street, commented on properties scheduled for demolition. Non-Residents: None 5. Unfinished Business A. Council was advised of the need to award Demolition Project 25-01 to a company to be determined, with the low bid to be determined at bid opening for Project 25-01, which includes three (3) properties using Community Development Block Grant (CDBG) funds. Mr. Urey informed council that the bid opening is scheduled to take place on Friday, October 10, 2025, and the results will be presented at the regular session meeting. There was no deliberation. B. Council was advised of the need to award Demolition Project 25-02 to a company to be determined, with the low bid to be determined at bid opening for Project 25-02, which includes three (3) properties using municipal funds. Mr. Urey informed council that the bid opening is scheduled to take place on Friday, October 10, 2025, and the results will be presented at the regular session meeting. There was no deliberation. 6. New Business A. Council heard a presentation from Mr. Urey on the 2025 Third Quarter Year-To-Date Budget Review. The presentation consisted of the status of the General, Fire Service, and Storm Water Utility funds. There was no deliberation. B. Council was advised of the recommendation from the Budget & Finance Committee to approve Change Order Number Three (3), of $5,179.27 from Konzel Construction for inlet modification work for the North Third Street Storm Sewer Replacement Project. Councilor Bromley asked what the cost was and where the funds were coming from. Mr. Urey explained that this was for additional work to the head wall for the pipe under North Diamond Street, and the funds would come out of the Storm Water Utility Fund. There was no deliberation. C. Council was advised of the recommendation from the Budget and Finance Committee to adopt Resolution 2025-16, approving the 2026-2030 Capital Improvements Plan. Councilor Carr-Fisher said we discussed making changes, then got a new plan, and now I am confused. She questioned the F600s for the street department not being moved three years out and questioned replacing the Fire Department’s ladder truck. Councilor Carr-Fisher told Mr. Urey she sent an email about all these changes. Mr. Urey was unable to locate the email and asked when it was sent. Councilor Bromley asked if the water authority building could be used in place of adding on to the street garage. The town is unaware of taking possession of any buildings with the sale of the authority, but Attorney Douglas will review the documents. Councilor Carr-Fisher also questioned the preventative maintenance program for vehicles. Councilor Bromley feels it is unnecessary to invest in the current municipal building and then build a new one. Councilor Carr-Fisher questioned the cost of siding the Senior Center building and thinks $12,000.00 for replacing computers is too high. She thinks there is a lot of unnecessary spending in this budget when all we heard during the paving project was that there was no money for change orders. Councilor Shipley took a moment to remind the board that this is not a budget, but a plan, required by the Home Rule Charter, of what we should be expecting Page 2 of 5 Town of Greenville Work Session Minutes 10/08/25 to happen over the next five years. It does not mean we are going to do all of it, but it is a list of what we need and might need over the next five years. Councilor Carr-Fisher voiced her concern about the need to be responsible and budget for what we can reasonably afford so we do not get in trouble again. Councilor Shipley highlighted the fire truck in the plan and asked where the funding will come from, and noted this is exactly how the plan works. We identify the need and then look and plan for the funding source to secure that need. As to the accuracy of the quotes, Councilor Shipley noted that if we continue to ask these companies for quotes and not award the work to them, they will eventually stop giving us quotes. We are working with the numbers and adding in factors such as prevailing wages and inflation adjustments. Councilor Carr-Fisher said we need to be realistic, like we do in our personal budgets at home. Councilor Butcher asked what items listed in the current capital plan for 2025 we had purchased. Councilor Shipley noted that not many of them were purchased. Mr. Urey added that only street resurfacing, guard rail replacement, Green-Light-Go project, storm water map and cleaning, fire hose, PPE, and partial computer replacement were done. Councilor Carr-Fisher again said our job is to be realistic. We planned, and our plan was not good. She said council does not have to agree with me. Councilor Shipley stated these are needs and wants with no guarantee attached. Mr. Urey asked what he should be changing for the Regular Session Meeting, and Councilor Shipley asked the board to provide suggestions now rather than just voting NO at the meeting. Councilor Bromley said to remove the dump trucks and move them back to their life expectancy dates. Hearing no other comments, Councilor Shipley asked Councilors Butcher, Hereford, and Zuschlag for their input. Councilor Hereford felt this plan was put together properly, but did question the cost of the fire hose, and it was determined to be a typo. Councilor Butcher suggested separating out the street department trucks into 2026 and 2028, but has no issues with the current plan. It was determined to move the trucks to 2028 and 2030 and correct the fire hose typo. D. Council was advised of the recommendation from the strategic Management Committee to enter into an agreement with KU Resources as the lead consultant for the 2025 EPA Grant. There was no deliberation. E. Council was advised of the recommendation from the Strategic Management Committee to renew the contract with Reeve’s Information Technology. The current contract expires October 31, 2205. Councilor Carr-Fisher asked how long the contract will be. Mr. Urey advised that this is a one-year contract. There was no deliberation. F. Council was advised of the need to appoint someone to fill the vacant seat on the Greenville Redevelopment Authority with a term ending December 31, 2028. Mrs. Robin Douglas was the only resident to submit a letter of interest. Councilor Carr-Fisher asked whose seat this was and asked about Mr. Johnson running the meeting. Mr. Urey reminded council that this seat was vacated by Mr. Brandon Mirizo, who moved out of the municipality, and Mr. Johnson is currently the Vice-Chair and will run the meeting until the board reorganizes at their next meeting. There was no other deliberation. G. Council was advised of the recommendation from the Strategic Management Committee to enter into an agreement with CivicPlus to provide website services at a cost of $11,974.00 for two years (cost will be covered by the ARC grant). There was no deliberation. H. Council was advised of the recommendation from the Budget and Finance Committee to advertise Ordinance 1664, amending the late/nonpayment section of the Fire Service Fee. Councilor Shipley asked Mr. Urey for clarification. Mr. Urey noted that the current method of compounding fees does not just pull from the current year, but also any outstanding amount due on the account. By having a Page 3 of 5 Town of Greenville Work Session Minutes 10/08/25 flat rate, this will eliminate unproductive additional workload on the office staff. There were no deliberations. I. Council was advised of the recommendation from the Budget and Finance Committee to advertise Ordinance 1665, amending the late/non-payment section of the Stormwater Management Program and User Fees. Councilor Bromley questioned the wording and asked if that was the email council received regarding the fees going up. Mr. Urey noted that the email was of the preliminary draft of the budget was not an official action that has been discussed. There was no deliberation. J. Council was advised of the recommendation from the Strategic Management Committee to advertise Ordinance 1666, initiating the Article of Taking for parcel numbers 55 509 100 and 55 509 101. There was no deliberation. K. Council was advised of the recommendation from the Strategic Management Committee to advertise Ordinance 1667, initiating the Article of Taking from parcel 55 510 089 001. There was no deliberation. L. Council was advised of the need to promote Lemonte Ross from Part-Time Police Officer to Full- Time Police Officer from the Civil Service Commission Certified List of Three. Councilor Bromley asked if this was the officer who came from the hospital. There was no deliberation. M. Council was advised of the recommendation from the Strategic Management Committee to advertise the Request for Proposals (RFP) for Auditing Services. There was no deliberation. N. Council was advised of the recommendation from the Strategic Management Committee to advertise Statements of Qualifications for Engineering Services. Councilor Butcher noted this is an attempt to reduce costs. There was no deliberation. O. Council was advised of the need to adopt the amendments to the Borough of Greenville’s 401(a) plan to be compliant with IRS Regulations. There was no deliberation. Mr. Urey noted two additional items that came across his desk today and asked council to consider adding them to the agenda for the Regular Session Meeting. There were no objections by council, so the following items will be added to the Regular Session Meeting Agenda: • A Volunteer Firefighter application from Austin Langdon • To proceed with the Article on Taking on the former Sidley properties. 7. Public Comments – (Agenda items only) Residents: Mr. Joseph Cushman, 56 South Second Street, commented on New Business Item K Ms. Joy Peterson, 30 Lebanon Avenue, commented on New Business Item A and C. Mr. Joel Rinella, 424 South Main Street, commented on New Business Item A. Non-Residents: None 8. Council Comments Page 4 of 5 Town of Greenville Work Session Minutes 10/08/25 Councilor Hereford thanked everyone for attending the meeting. Councilor Bromley thanked everyone for attending the meeting and thanked the street committee that did the paving project. Councilor Zuschlag expressed that she was impressed with Clinton Street. Councilor Carr-Fisher clarified she was not complaining but looking out for the best interest of the community. 9. Mayor's Comments – none 10. Town Manager's Comments – none 11. Adjournment to Executive Session– This session of council was adjourned to executive session to discuss a personnel matter at 8:09 p.m. 12. Adjournment from Executive Session – 8:32 p.m. 13. Adjournment of Work Session Meeting – 8:33 p.m. Respectfully submitted, Jasson W. Urey Town Manager Page 5 of 5