Citizens' Recreation Commission

Citizens’ Recreation Commission Meeting Minutes Meeting of the Citizens’ Recreation Commission was held on Feb 11, 2025 at Grosse Pointe Woods, Michigan. CALLED TO ORDER: 7:17p.m. PRESENT: ABSENT: Melinda Billingsley Amanda Starkey Barb Janutol Dave Andrews Abby Klotz Amanda York Gib Heim Lindsay Fratarolli ALSO PRESENT: Owen Gafa, Tony Rennpage APPROVAL OF THE AGENDA: Motion was made for acceptance of the agenda for Feb 11, 2025 by Klotz and seconded by Heim. Approval of motion: Yes: Billingsley; Janutol; Klotz; York; Heim; Fratarolli No: None Absent: Starkey; Andrews APPROVAL OF THE MINUTES: Motion was made for the approval of minutes from Jan 14, 2025 by Abby Klotz and seconded by Heim. Approval of motion: Yes: Billingsley; Janutol; Klotz; York; Heim; Fratarolli No: None Absent: Starkey; Andrews 1 DIRECTOR’S REPORT: ● Ghesquiere Park improvements: will add 6 pickleball courts where ice rink is currently; will also add a walking path. Work for both projects is planned to be done by summer ● Egg Stroll registration opens March 6. Pavilions registration open March 3 TREASURER’S REPORT: ● Currently have $6,000 remaining in account; some budgeted expenses were shared between Park & Recs budget ● Saved significantly in WinterFest because of fewer rented tents and decrease of some vendors OLD BUSINESS: ● WinterFest Debrief ○ Over 1,000 residents joined ○ Minigolf games were big draw, easy for younger kids ○ Inflatable games had some technical issues, but were enjoyed ○ Lawn Candy (signage) was unable to stake signs, so they will instead give services to SpringFest free of charge ○ Ice rink was usable. Score-o was used throughout the event ○ Mascots were loved ○ Food trucks were all well-received ● Budget Request ○ Fishing Derby - $2,000 ○ Small Fall Event (eg Bike Ride) - $500 ○ Winterfest - $12, 300 ○ Snow Creation - $200 ○ Springfest - $2,000 ○ Small Spring Event (eg Bike Ride) - $500 ○ TOTAL Request: $17, 500 Motion was made to request a Fiscal Year 25/26 budget of $17,500 by Janutol and seconded by Heim. Approval of motion: Yes: Billingsley; Janutol; Klotz; York; Heim; Fratarolli No: None Absent: Starkey; Andrews 2 NEW BUSINESS: ● SpringFest o Want to purchase an advertising banner for Chene Trombley park, similar to what is used for WinterFest at Ghesquiere. Estimated cost $500-$600 dollars o Will need to request that public safety not enforce parking meters near Chene Trombley during event o Need to check with city on partnering with nearby businesses, in light of recent city ordinance prohibiting promotion of private business at city events Motion was made to request up to $3,000 from Account #101-105-880.000 for activities and signage for SpringFest by Janutol and seconded by Heim. Approval of motion: Yes: Billingsley; Janutol; Klotz; York; Heim; Fratarolli No: None Absent: Starkey; Andrews ● Spring Bike Ride o June 1st (First Sunday in June) o Subcommittee will submit Event Request Form ● Commission Vacancy o Currently 3 interested bios o Will invite current applicants, and any incoming applicants, to next meeting PUBLIC COMMENT: ● None ADJOURNMENT: Motion was made to adjourn the meeting by Barb Janutol, seconded by Heim. Approval of motion: Yes: Billingsley; Janutol; Klotz; York; Heim; Fratarolli No: None Absent: Starkey; Andrews Meeting Adjourned at 8:30pm. Respectfully submitted by: Melinda Billingsley, Secretary of the Grosse Pointe Woods Citizen's Recreation Commission. 3