Committee-of-the-Whole Sitting as Finance Committee

COUNCIL 04-28-25 – 031 MINUTES OF THE RESCHEDULED CITY COUNCIL MEETING OF THE CITY OF GROSSE POINTE WOODS HELD ON MONDAY, APRIL 28, 2025, IN THE COUNCIL-COURTROOM OF THE ROBERT E. NOVITKE MUNICIPAL CENTER, 20025 MACK PLAZA DR., GROSSE POINTE WOODS, MICHIGAN. The meeting was called to order at 7:02 p.m. by Mayor Bryant. PRESENT: Mayor Bryant Council Members: Brown, Gafa, Koester, McConaghy, Motschall ABSENT: Granger Also Present: City Administrator Schulte Assistant City Administrator Como City Attorney Walling City Treasurer/Comptroller Schmidt City Clerk Antolin Director of Parks & Recreation Gafa City Engineer Siedel Motion by Gafa, seconded by Brown, that Councilmember Granger be excused from tonight’s meeting. Motion carried by the following vote: Yes: Brown, Bryant, Gafa, Koester, McConaghy, Motschall No: None Absent: Granger Council, Administration, and the audience Pledged Allegiance to the U.S. Flag. The following Commission members were in attendance:  Catherine Dumke, Senior Citizens’ Commission  Mollie Mackinnon, Planning Commission Motion by McConaghy, seconded by Gafa, that all items on tonight's agenda be received, placed on file, and taken in order of appearance. 1  COUNCIL 04-28-25 – 032 Motion carried by the following vote: Yes: Brown, Bryant, Gafa, Koester, McConaghy, Motschall No: None Absent: Granger Motion by Gafa, seconded by Brown, that all items (6A-6F) on the consent agenda be approved as presented. A. Approval of Minutes 1. Council 04/07/25 2. Committee-of-the-Whole 04/07/25 with Recommendation* & 02/24/25 *Recommendation to increase Planning Commission Budget by $20,000 for the next fiscal year (FY 2025-2026). B. Commission Minutes Received and Placed on File 1. Beautification Advisory Commission (BAC) 03/12/25 with Recommendations* *Recommendation to approve an amount of $1,000.00 to reserve Lochmoor Club for the 11/12/25 BAC Awards night dinner. *Recommendation to approve a budget not to exceed $8,000.00 for the total expense of the 11/12/25 BAC Awards night dinner. *Note the recommendation appointing George Dinicu to the BAC was presented at the 04/07/25 Council meeting. 2. Citizens' Recreation Commission 02/11/25 with Recommendations* & 03/11/25 *Recommendation requesting the Commission’s FY 2025/2026 Budget of $17,500.00. *Recommendation requesting up to $3,000.00 from Account No. 101-105- 880.000 for activities and signage for SpringFest. 3. Historical Commission 09/12/24 & 11/14/24 (amended) C. Monthly Financial Report 1. March 2025 2  COUNCIL 04-28-25 – 033 D. Bids/Proposals/Contracts 1. AEW Fees - Lake Front Park Old Concession Stand Building Renovation a) Memo 04/16/25 - Director of Public Services Kowalski b) Authorization for Additional Services 2. Bark Mulch for City Landscape Beds and Installation of Playground Mulch a) Memo 04/23/25 – Director of Public Services Kowalski b) 04/22/25 BID Opening Documents E. Resolution 1. Resident Canada Goose Management Program a) Memo 04/23/25 – Director of Parks and Recreation Gafa b) Letter 04/14/25 - Permit Specialist - Michigan Department of Natural Resources/Wildlife Division c) Proposed Resolution d) Petition to Request Permit to Participate in Canada Goose Programs F. Claims and Accounts 1. Anderson, Eckstein & Westrick, Inc. (AEW) - City Engineers a) ENG. Plan Review - Parcells Middle School - Invoice No. 156830 - Proj. No. 0160-0492 - 03/19/25 - $4,426.00. b) ENG. Plan Review - Monteith Elementary - Invoice No. 156836 - Proj. No. 0160-0491 - 03/20/25 - $4,540.50. 2. Keller Thoma - Legal Services - Invoice No. 127473 - March 2025 - 04/01/25 - $393.75. 3. McKenna - Building/Planning Services a) Invoice No. 21849-108 - Building Services - March 2025 - 04/21/25 - $52,927.60. b) Invoice No. 22-064-40 - Planning Services - March 2025 - 04/15/25 - $3,395.00. 4. Rosati, Schultz, Joppich & Amtsbuechler, P.C. - Legal Services - Invoice No. 1083260 - March 2025 - 04/11/25 - $2,726.70. 5. WCA Assessing - Assessing Services - Invoice No. 040225 - May 2025 - 04/02/25 - $7,534.41. 3  COUNCIL 04-28-25 – 034 Motion carried by the following vote: Yes: Brown, Bryant, Gafa, Koester, McConaghy, Motschall No: None Absent: Granger The Mayor asked Director of Parks and Recreation, Owen Gafa, to present the Snow Creation Contest Awards. Director of Parks and Recreation Gafa presented the awards to the following recipients:  Most Creative – “Summertime Dreamin’” by the Swaneck Family  Best Construction – “Fort Littlestone” by the O’Hara Family  Best Traditional – “Chilly Charlie” by the Trost Family Motion by Brown, seconded by McConaghy, regarding Second Reading – Chapter 50 – Zoning Ordinance Amendment: Providing a Definition of Short-Term Rentals and Regulating Short-Term Rentals, that the City Council approve this zoning ordinance amendment as presented and make it effective 10 days after its enactment. Motion carried by the following vote: Yes: Brown, Bryant, Gafa, Koester, McConaghy, Motschall No: None Absent: Granger Under New Business the following individual was heard:  Mayor Bryant read aloud a letter of appreciation from the City Council to the Grosse Pointe Chamber Foundation Board for selecting the City of Grosse Pointe Woods as the recipient of the Community Foundation Wilson Grant in the amount of $3,914.00. At the request and feedback of residents, the funds will be used to purchase an all-in-one workout station and elliptical machine for the activities center. Under Public Comment, no one wished to be heard. Motion by Motschall, seconded by Koester, to adjourn tonight’s meeting at 7:14 p.m. PASSED UNANIMOUSLY. 4  COUNCIL 04-28-25 – 035 Respectfully submitted, _______________________ _______________________ Paul P. Antolin Arthur W. Bryant City Clerk Mayor 5