Recreation Advisory Committee (RAC)

REVISED PUBLIC NOTICE AND AGENDA OF THE GROVELAND RECREATION ADVISORY COMMITTEE MEETING SCHEDULED TO CONVENE AT 6:30 P.M. TUESDAY, April 13, 2021 Please note: In order to reduce public gatherings and the spread of COVID-19, the April 13, 2021 Recreation Advisory Meeting will be held using telephonic video conferencing as authorized by Governor Desantis in Executive Order 20-69. The public can attend the virtual meeting. Instructions to partici ate have been posted to the city's website under "public notices" at n:\\'W.groveland-fl.gov CHAIRPERSON AMANDA TRAYWICK amanda. traywick@.irro land-fl. go, VICE-CHAIRPERSON PAULA HALL paula.hall@groveland-fl.gov COMMITTEE MEMBER DAVID BADILLO david.badillo(iv,gro eland-fl.g")v COMMITTEE MEMBER AMY GOMES agomc @grovclantl-fl.go COMMITTEE MEMBER MARGIE JONES margie. joncs@,J.!.rovclnnd-11.uov COMMITTEE MEMBER CHUCK KENZIG harl s.kenzig@gro eland-fl.gov COMMITTEE MEMBER SHANAMARTIN shana.martin@groveland-fl.gov SCHOOL REPRESENTATIVE RYAN WRIGHT ryan. w1i g_h t@gro veland- tl go PARKS/RECREATION DIRECTOR MIKE WALKER mike.walker@groveland-fl.gov RECORDING SECRETARY DODIE BARGER leota.barger@,grovdand-fl.g v Please note: Most written communication to or from government officials regarding government business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. CALL TO ORDER PLEDGE OF CONDUCT • We may disagree, but we will be respectful of one another. • We will direct all comments to issues. • We will avoid personal attacks. • Audience members wishing to speak must be recognized by the Mayor. • Speaking without being recognized will be considered "Out of Order." OPENING CEREMONIES a. Pledge of Allegiance ROLL CALL AGENDA GU EST SPEAKER, PRESENTATONS AND PROCLAMATIONS 1. David Barth - Parks and Recreation Master Plan - Needs Assessment CONSENT AGENDA Consideration of Approval: • February 9, 2021 RAC Meeting Minutes OLD BUSINESS NEW BUSINESS I . Splash Pad Rules "Draft" ., . July 4th Event Location 3 . Farmers Market - Times REPORTS a. Committee Member Reports PUBLIC COMMENT ADJOURNMENT Groveland Code of Ordinances Sec. 2-58 ffi. Any person desiring to address the Council shall first secure the permission of the presiding fficer and shall give his name and addressfor the record. All remarks shall be addressed to the Council as a body and not to any member thereof unless permission to do so is first granted by the presiding fficer. Unless further time is granted by the presiding fficer or the council, member of the public shall limit their discussion or address to no more thanfive minutes. No question shall be asked a council member or city fficial except through the presiding fficer. If your address is exempt from public record you are not required to state it. In addition, do not give out your Social Security Number, phone number, email address or any other information you do not want others to have access to as the meetings are recorded and those recordings are considered public record. Pursuant to the provisions of Chap. 286, F.5., Sec. 286.0105, if a person decides to appeal any decision made by this body with respect to any matter considered at this meeting, he or she will need a record of the proceedings, and that for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record may include the testimony and evidence upon which the appeal is to be based and is advised to make such anangements at his or her own expense. xln accordance with the Americans with Disabilities Act and Section 286.26, Florida Statute, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk's Office no later than 5:00 p.m. the day of the meeting.  City of Groveland E.L. Puryear Building Recreation Advisory Commiftee (RAC) Minutes Fe 9.2021 The Recreation Advisory Committee (RAC) held a regularly scheduled meeting on Tuesday, February 9, 2021 at the E.L. Puryear Building located a|243 S. Lake Avenue, Groveland, FL 34736. Chairperson Amanda Traywick called the meeting to order at 6:31 p.m. with the following committee members present: David Badillo, Paula Hall, Margie Jones, Chuck Kenzig, and School Representative Ryan Wright. Absent was Committee Member Shana Martin. City officials present were Parks, Facilities and Community Services Director Mike Walker and Recording Secretary Leota "Dodie" Barger. PLEDGE OF ALLEGIANCE PUBLIC COMMENTS No public comments were received by the Recording Secretary to be read into the record by the start time of this meeting. ATTENDANCE ROLL CALL TAKEN CONSENT AGENDA Approval of the January 12,2020 RAC Meeting Minutes: Motion: Committee Member Paula Hall moved for approval of the January 12,2021 Meeting Minutes and the motion was seconded by Committee Member Margie Jones. The motion passed unanimously. RECREATION ADVISORY COMMITTEE APPLICANT PRESENTATIONS. Director Mike Walker noted at the February 1,2021 City Council Meeting the Applicants for the open Recreation Advisory Committee positions were discussed and it was recommended by the Mayor that the applicants should be invited to the next Recreation Advisory Committee to introduce themselves to the committee. There were originally 6 applicants, Dina Sweatt recalled her application due to a conflict, leaving 5 applicants: 1. Jeff Clites 2. Michael Gris 3. Amy Gomes 4. Lovely Joseph 5. Elvis Kendrix llPage Only two applicants were available to attend the meeting: 1. Jeff Clites 2. Michael Gris Both Mr. Clites and Mr. Gris introduced themselves to the committee and gave a brief overview of their interest in serving on the Recreation Advisory Committee then fielded questions from various committee members. OLD BUSINESS 1. Update - Lake David Park South Proiect Mike Walker - Parks, Facilities and Communitv Services Director Director Walker noted the parking lot excavation has begun, the 10' walking trail has been leveled out to grade, paving should begin in the next week then irrigation will be put in and lastly landscaping, so we are a few weeks away and with no complications anticipated, we will have a completed park in the next few weeks. The Splash Pad is 95% complete and the second electric panel has been energized bring the Splash Pad live but we have not run any tests at this time, but we plan to do so in the next week. Committee Member Kenzig asked if the hours for the Splash pad had been set and Director Walker said he would bring that information to the March meeting for discussion along with other Splash Pad considerations so we can have all signage in place when the Splash Pad opens, and he does not expect the Splash Pad to be open to the public until May. Director Walker further explained that he will be bringing rules and regs for each of the parks to the RAC each month for review and recommendations to be sent to City Council to start building on our Rules and Regulations. Chairperson Amanda Traywick asked Director Walker if there were certain criteria specific to the Splash Pad they will be mandated to address, and he indicated the information will be provided by the Splash Pad contractor and he will put that signage up, but we can add to it. NEW BUSINESS 1. Groveland's Founder's Wee kend Celebration - Year 99 Mike Walker - Parks. Facilities and Communitv Service Director Director Walker noted he had sent the RAC an email last week with a brief overview of what staff has put together for the March Founder's Weekend event 2021 which is the City of Groveland's 99th celebration and you have in front of you a draft but close to final flyer which will be presented to City Council at next Tuesday, February 16th's City Council meeting for their final approval before we go public with advertising. 2lPage The event will kick of on Thursday, March 11th at 7:00 p.m. with the South Lake High School Screaming Eagles Band. DirectorWalker invited Band Director/School Representative Ryan Wright to provide an overview of the concert. School Representative Wright noted they would be presenting an approximately 45-minute-long concert featuring the full concert band which we call our Wind Symphony and a short exhibition by our Winter Guard. Director Walker noted that Band Director Wright had requested several dates to provided concerts at the Amphitheater and one of the dates coincided with our Founder Weekend. Director Walker noted on March 12th at 3:00 p.m. we will kick off with the Ribbon Cutting and Dedication of the new Public Safety Complex located at 6825 S.R. 50 next to Tractor Supply followed by the Second Friday Farmers Market from 5:00-9:00 p.m. with vendors, food trucks and live entertainment by Yesterdayze and Maiden Kane. We are adding additional vendors to our normal market and will have them extending down S. Lake Avenue to Lake David South Park with a Food Court area with Food Trucks on Cherry Street. There will be a dining tent behind the law offices. The parking lot of the Puryear building will be a Beer, Wine and Spirits Garden managed by Lake Catherine Farms. We are encouraging vendors to be a two day stay and will provide over night security by Groveland PD. Saturday, March 13th will begin at 1 1 :30 a.m. and Patrick Gibson will kick off the event followed by the Johnny Rogers Show at 1:00 p.m. then Latin Wave will perform at 2:45 p.m. At 4:30 p.m. Soul2Earth will perform, and the closing performance will be at 6:15 p.m. by Let's Hang On "Frankie Valli Tribute" band. All of the performances were planned based on information provided by the Centennial Committee as far as different cultures and different types of music as well as culturalfood offerings. During the Saturday event from 10:00 a.m.- 2:00 p.m. the Groveland Museum Expo will be held in the Puryear building along with a scavenger hunt where information can be found at each booth. Winners will receive restaurant certificates purchased by the Groveland Museum. At 2:00 p.m. the retirement ceremony will be held for Chief Willie Morgan in the Puryear building. There will also be a Kid's Zone at the Lake David South Park with a 32' Rock Climbing Wall and two - 50'video trailers for kids to play games 3lPage in. We identified games that can easily be sanitized before and after each child. We have also secured a trackless train that will take families back and forth from the North Park to the South Park. We presented this flyer to the Centennial Committee just prior to this meeting and they were very excited. Going forward the Centennial Committee will be meeting monthly on the second Tuesday of the month just prior to this RAC meeting to plan for the 100th Anniversary in 2022. Chairperson Amanda Traywick asked Director Walker how the RAC could participate to assist him with the event. Director Walker stated he was just finalizing areas where help might be needed so he would like to come back to RAC when he has a better idea of where he will need assistance. Once the flyer has been approved by City Council, he would like assistance from RAC in passing out flyers in all the places they visit daily. Committee Member Kenzig asked Director Walker about parking and he explained we will have directional signage to the different areas we have identified for parking. The City Manager and Community Development are working with "Cheffing lt Up" to beautify they area outside their restaurant for outdoor dining as part of their plan for a Walkable City and outside dining. Vice Chair Paula Hall asked if vendors can still sign up for the event and Director Walker noted it there is still time to sign up. Vice Chair Paula Hall asked what the total cost is to put on this event and Director Walker noted the City Council had adopted a budget of $50,ooo. Chairperson Amanda Traywick asked if the Puryear building will be open for use of the restrooms and if there will be porta potties brought in for the event. Director Walker noted the Puryear building will be open during the Museum event and there will be porta lets and we have hired a cleaning service who will clean after each use along with sanitizing and cleaning the dining tent area. Committee Member Margi Jones asked if the bathrooms will be open at Lake David Park South and Director Walker indicated they would. 4lPage REPORTS a. Committee Member Reports Gommittee Member Chuck Kenziq Mr. Kenzig noted he had visited the Historical Society and spent an entire afternoon with Ms. Mary Helen, and it was very interesting. He has also been working on some grants with Director Walker. Due to the Covid issue some of these grants may or may not happen. Gommittee Member David Badillo Mr. Badillo noted he attend the City CouncilWorkshop and meeting. School Representative Rvan Wriqht Mr. Wright noted the high school band will be holding a Jazz concert at the Amphitheater next Thursday featuring their Big Band and a combo. On April 1Sth they will be featuring their Chamber Combos which include Brass, Woodwind and Percussion. All concerts are at 7:00 p.m. and are free. Chairperson Amanda Traywick asked Director Walker if the concerts would be posted on the City website and Director Walker assured her they would. Gommittee Member Margie Jones Mrs. Jones attended the City Council meeting, and she noted the way they are picking committee members is a sign of growth and does not feel they are picking on the RAC. Committee Member Paula Hall Mrs. Hall noted she attended the City Council meeting as well and she agree with Committee Member Margie Jones comments. She volunteered at the Covid vaccination center and complimented the job Chief Carroll and staff are doing. Committee Chairperson Amanda Travwick Mrs. Traywick attended the January 19th City Council meeting, the February 2nd City Council meeting and on February 5th she went to Lake David South to observe the progress then on February 8th she went to Cherry Lake Park to see the fencing and observed someone inline skating on the basketball court. Open Discussion Chairperson Amanda Traywick asked if everyone had signed up for the Sunshine Law Training being held via Zoom. 5lPage Recording Secretary Dodie Barger acknowledged the dates are February 24th and March 3'd and everyone has chosen a date to attend. Confirmations have been sent and the Zoom meetings will be scheduled this week. Director Walker asked the Recording Secretary to confirm who was attending each training. Recording Secretary Dodie Barger verified that Committee Members Badillo, Jones, Kenzig, Martin and Wright were participating in the February 24th training and Chairperson Traywick and Vice Chair Hall would be participating in the March 3'd training. Both meetings will be at 3:00 pm. Chairperson Amanda Traywick asked if it had been determined if the yearly report is required and if it has been taken care of. Director Walker said he would follow up on it and get with her. Chairperson Amanda Traywick also inquired about the list of RAC duties and responsibilities to make sure we are fulfilling those obligations and would like to review the list. She also inquired whether there has been any vandalism since installation of the cameras. Director Walker indicated he was not aware of any vandalism. Chairperson Amanda Traywick referred to a conversation with Committee Member Chuck Kenzig last month regarding identifying a park each month to be reviewed individually then discussed at the meeting and would like to start that process. Chairperson Amanda Traywick asked who RAC members would contact to participate on the Centennial Committee and Director Walker noted he is the contact. Chairperson Amanda Traywick inquired whether the Budget and Allocation for FY 2Q21 is broken down per park or is a general fund. Director Walker noted it is a line item inclusive of all parks, it is not broken down per park. lt does include the Capital lmprovement budget and he noted that Committee Member Chuck Kenzig has requested at the last meeting to review it. He can bring that to the RAC for review and recommendation. Chairperson Amanda Traywick noted the Puryear building has been painted and looks great. Public Comments Don Spivey, Senior Pastor at First Baptist of Groveland introduced himself 6lPage Committee Member Badillo inquired why we have citizens applying for the Recreation Advisory Committee open positions that do not live in the city limits. Director Walker noted that the new policy states that one of the nine positions is not required to be a resident as this could open the committee up to have someone on the committee with a special talent that could be utilized by the committee whether they live within the city limits or not. Director Walker asked if the Chair wants to review parks in alphabetical order or exactly how would she like to determine which one we review each month. Committee Member Kenzig suggested that Director Walker should determine which park we review each month and Chairperson Amanda Traywick agreed. Chairperson Amanda Traywick noted we should leave Lake David Park and Cherry Lake Park untilthe end because we are beginning that process for Phase ll and we are waiting to get information back from Mr. Barth and his team. Committee Member Kenzig asked Director Walker to email the committee with a park to be reviewed so we can begin with our next meeting. Committee Member Jones suggested we start with David Blanks Park as it would be very easy to do as it is the smallest park. Committee Member Chuck Kenzig asked Director Walker if he had an outline that could be used to keep it uniform review, something like the one put out by Mr. Barth but not as extensive. Next meeting date is March 9th' Adiournment Chairperson Amanda Traywick adjourned the meeting at 7:41 p.m Chai rperson Amanda Traywick Attest Leota "Dodie" Barger, Recording Secretary TlPage  Splash Pad Rules o No food or beverages are permitted on the splash pad o No glass or animals allowed on/near the splash pad, minimum 50'from unfenced pool area o No bicycles, skateboards, roller blades/skates or scooters o Smoking is strictly prohibited o Do not swallow the fountain water, it is re-circulated o Those with health problems, such as diarrhea, nausea, infections or wounds, are not allowed on splash play area o Person's ill with diarrhea should not use the fountain o Persons that are not toilet trained must wear swim diapers o You must shower before entering the splash pad . The splash pad is an unsupervised facility . Children must have adult supervision at all times e All participants should conduct themselves in a courteous, safe, and family-oriented manner r Splash pad will be vacated at the first sign of thunder or lightning r Splash pad may be closed at any time due to weather or maintenance . Maximum Capacity: 61 o Hours of Operation: May 1 till October 1, Dusk till Dawn or staff recommends L0:00 a.m. - 6:00 p.m,